Executive Administrative Assistant

• Serve as a professional point of contact for assigned leaders, addressing inquiries with discretion, professionalism, and efficiency
• Manage complex calendars across multiple time zones
• maintain organizational charts and distribution lists
• Coordinate all logistics for meetings, including room bookings, materials preparation, and catering arrangements
• Prepare, review, and process expense reports in accordance with company T&E policies
• Arrange comprehensive travel itineraries, including hotel reservations, transportation, meeting agendas, and relevant contacts
• Process internal invoice requests, including Ariba and Amazon orders
• Manage emails and correspondence promptly and efficiently
• Collaborate with the IT helpdesk to troubleshoot and resolve technical issues
• Partner closely with the Senior Executive Assistant and the MA team to ensure effective communication, coordination, and support of broader team processes
• Develop and sustain strong working relationships with Executive Assistants and enterprise partners across all organizational levels
• Provide support for special projects and ad hoc assignments as needed

• Minimum of five (5) years’ experience in a similar administrative support role within a fast-paced environment
• Proven experience in supporting senior executives with exceptional organizational, administrative, and people skills
• Expertise in complex calendar management and meeting coordination for both internal and external parties
• Proven ability to arrange domestic and international travel
• High level of integrity and discretion managing confidential and sensitive information
• Self‑starter ability to work independently with strong written and verbal communication, exceptional attention to detail with the ability to prioritize effectively
• Positive, proactive, and solutions-oriented attitude
• dependable and able to anticipate and meet organizational needs
• Experience in computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word, and Outlook
• Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, Webex, Slack
• Flexibility, ability to work effectively in a team, anticipate needs and seek ways for leader’s organization to run efficiently
• Manage Organizational charts, distribution list
• Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
• build and maintain strong working relationships with Executive Assistants and enterprise partners across all band levels

Bachelor’s degree or equivalent experience

• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities