Executive Administrative Assistant

• Interacts professionally with senior government officials, stakeholders, and external partners
• Manages complex calendars, coordinates meetings, and schedules high level engagements
• Maintains strong attention to detail while tracking multiple priorities simultaneously
• Drafts, proofreads, and edits professional correspondence, memoranda, and reports
• Maintains organized digital and physical filing systems
• Plans and coordinates events, conferences, travel arrangements, and related logistics
• Manages meeting agendas, prepares briefing materials, and ensures leadership is fully prepared for engagements
• Manages email communications, prioritizes incoming messages, and ensures timely follow up
• Learns and utilizes government or agency-specific systems (e.g., travel systems, correspondence tracking tools)
• Supports onboarding processes, manages travel logistics, obtains cost estimates, tracks travel expenses, and submits reimbursement requests
• Utilizes Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to support daily operations
• Uses collaboration platforms such as Teams, SharePoint, Zoom, or similar tools
• Demonstrates exceptional written and verbal communication skills

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
• Must have excellent attention to detail and organizational skills
• Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience in CDC, public health, or scientific environments is strongly preferred
• High School degree and seven (7) years of experience working as an Executive Administrative Assistant

Experience in CDC, public health, or scientific environments

• Medical
• Dental
• Vision
• Company Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(K) Immediate Vesting
• Professional Development Assistance
• Legal Aid Assistance Program
• Family Planning / Fertility Assistance
• Personal Time Off
• Observance of Federal Holidays
• Employee Assistance Program (EAP)
• Training and Development Opportunities