Executive Administrative Assistant Job at Robert Half (New York)

Executive Administrative Assistant

Robert Half is looking for an Executive Administrative Assistant to provide high...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Executive Assistant, Administrative Assistant, or Office Administration experience
Proficient in MS Office, including Outlook for scheduling, and Adobe
Strong organizational and multitasking skills
Excellent written and verbal communication
Ability to work under pressure and prioritize effectively

Job Responsibility

Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities
Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics
Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication
Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation
Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently
Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination
Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork
Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events
Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Administrative Assistant

We are currently seeking candidates for an Executive Administrative Assistant op...

Location

United States , Fort Lauderdale

Salary:

35.00 - 40.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

3+ years of executive administrative or office management experience
Demonstrated experience supporting senior leadership in a corporate setting
Strong calendar coordination and travel arrangement capabilities
Excellent written and verbal communication abilities
Proven organizational skills and ability to multitask effectively
High level of professionalism and discretion with confidential matters
Proficiency with Microsoft Office Suite
Ability to work effectively in a fast-paced environment
Flexible and adaptable

Job Responsibility

Provide calendar management and scheduling support across multiple time zones
Arrange domestic and international travel, including flights, accommodations, and itineraries
Prepare meeting agendas and coordinate logistics for internal and external meetings
Facilitate communication flow between leadership and internal/external stakeholders
Oversee office supply management and coordinate vendor relationships
Process expense documentation and track office-related spending
Maintain an organized workspace and filing systems
Support operational projects and administrative initiatives as assigned
Manage competing priorities and shifting demands in a dynamic environment
Provide additional support as needed

Fulltime

Executive Administrative Assistant

Our client is looking for an Executive Administrative Assistant to join a contra...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in administrative, clerical, or office support roles, ideally within a detail-oriented services environment
Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to manage calendars, appointments, and competing priorities with strong follow-through
Experience using file management systems and maintaining accurate organizational records
Familiarity with social media coordination, marketing-related tools, and basic design or editing platforms
Strong written and verbal communication skills with a detail-oriented and service-oriented approach
High level of organization, attention to detail, and ability to produce accurate work in a fast-moving environment
Dependable, proactive, and comfortable supporting occasional after-hours events when needed

Job Responsibility

Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members
Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors
Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination
Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details
Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator
Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut
Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs
Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Fulltime

Executive Administrative Assistant

Are you looking for a challenging role where you will have the opportunity to ha...

Location

Canada , Oakville

Salary:

28.17 - 38.73 USD / Hour

Randstad

Expiration Date

July 05, 2026

Requirements

5–8 years of experience
Strong organizational skills with a sharp eye for detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office suit and Concur

Job Responsibility

Support 3-4 directors and their teams (75 ppl on total)
Exec admin tasks
Schedule meetings
Organizing events
Organize meetings
Onboarding new team members
Organize communication distribution
Organize travel for execs
Work with seasoned team of Exec Ass
Coordinate logistics

What we offer

Competitive Salary
Contract Duration: 6 months (Possibility of extension)
Location: Oakville, ON
Schedule: Monday to Friday (Stable day schedule)
Global opportunities for professional growth and development

Fulltime

Executive Administrative Assistant

A fast-paced organization in the San Diego area is seeking an experienced Execut...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive administrative or high-level administrative experience required
Experience supporting C-level executives strongly preferred
Advanced Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint) required
Experience with calendar management and scheduling tools preferred
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to anticipate needs and work proactively
High level of professionalism and discretion
Ability to manage multiple priorities in a fast-paced environment
Strong problem-solving and decision-making abilities

Job Responsibility

Manage complex executive calendars, scheduling meetings, and coordinating priorities
Arrange domestic and international travel, including itineraries and expense reporting
Prepare meeting agendas, presentations, and follow-up documentation
Serve as a liaison between executives and internal/external stakeholders
Handle confidential information with discretion and professionalism
Support daily administrative operations for leadership team
Draft correspondence, reports, and executive communications
Coordinate meetings, board materials, and leadership events
Track deadlines, action items, and project deliverables
Assist with special projects and strategic initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Executive Administrative Assistant

Our client in Concord, New Hampshire is seeking a professional and highly organi...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an executive assistant, senior administrative assistant, or similar administrative support role
Experience supporting director-level or senior leadership preferred
Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent verbal and written communication skills
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively
Professional demeanor and customer-service mindset for reception and visitor interaction
Ability to handle confidential information with discretion and sound judgment
High attention to detail and strong problem-solving skills

Job Responsibility

Provide high-level administrative support to director-level staff, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence and reports
Screen calls, manage incoming communications, and handle sensitive information with discretion
Prepare presentations, spreadsheets, meeting agendas, and other business documents
Coordinate internal meetings, take meeting notes, and follow up on action items as needed
Maintain organized filing systems, records, and office documentation
Assist with office operations, including ordering supplies, mail distribution, and supporting special projects
Serve as backup or primary front desk support by greeting visitors, answering a multi-line phone system, and directing inquiries appropriately
Ensure the reception area remains professional, welcoming, and organized
Support cross-functional teams with administrative tasks and provide general office support as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Fulltime

Executive Administrative Assistant

General Motors is seeking a highly organized and proactive Executive Assistant t...

Location

United States , Warren

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

3-5+ years’ experience as an Executive Administrative Assistant supporting Senior level Executives/Leaders is required
Demonstrate a high-level of integrity and discretion handling confidential matters
Demonstrated ability to operate in a fast-paced, dynamic environment
Ability to look ahead, proactive anticipation of leader and business needs
Demonstrated ability to work independently in an ever-changing environment
Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Highly proficient verbal and written communication skills
Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
Strong attention to detail and accuracy are required
Must be flexible and demonstrate strong learning agility

Job Responsibility

Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses
Assist with projects, ensuring deadlines are met and objectives are achieved
Create, edit, and format documents, spreadsheets, and presentations
Serve as a liaison between the executives and internal/external stakeholders
Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items
Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency
Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects
Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed

Fulltime

Executive Administrative Assistant

Robert Half is looking for a detail-oriented Executive Administrative Assistant ...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education
3+ years of experience as Executive Assistant
Non-Profit or Higher Education Experience
Social Media Platform Experience
Advanced proficiency in Microsoft Office 365 Suite: Outlook, Word, Excel, and PowerPoint
Experience with Adobe Suite, Canva, Trello, and some working knowledge of CRM database
Excellent communication, public relations, and interpersonal skills both orally and in writing

Job Responsibility

Provide comprehensive administrative support to ensure smooth daily operations
Manage schedules, organize meetings, and coordinate calendars for executives
Assist with creating and managing content for social media platforms
Collaborate with donors and maintain donor relations to support fundraising goals
Utilize Microsoft Office tools to prepare reports, presentations, and correspondence
Leverage tools like Adobe and Trello to streamline workflows and project management
Work effectively within a higher education or non-profit setting to support organizational objectives
Communicate professionally and assertively to ensure tasks and priorities are met
Maintain accurate records and documentation for internal and external communications
Support event planning and execution as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

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