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Aramark Logo Aramark · Office Administration

Executive Administrative Assistant

United States, Philadelphia · Job Posted December 20, 2025
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Job Description

The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

Job Responsibility

  • Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
  • Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
  • Creates intricate presentations and schedules using PowerPoint and Excel
  • Arrange travel plans and compile itineraries and documents for travel and related meetings
  • Assist with budget, payroll, expenses, financial records and confidential files and issues
  • Ability to be resilient, composed, and positive in the face of pressure and conflict
  • Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
  • Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
  • Must have superior communication and organizational skills
  • Exercise acute judgment when handling confidential matters

Requirements

  • Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
  • Requires an associate degree or equivalent experience
  • Excellent written and verbal communication skills
  • highly refined ability to use discretion with regard to confidential information
  • Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
  • Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
  • Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
  • Exceptional diligence and follow up
  • Demonstrated ability to lead without formal authority
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