Executive/Administrative Assistant Job at Robert Half (Miami)

Executive/Administrative Assistant

Robert Half

Location:
United States , Miami

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism. The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish. This position is located in Brickell, Miami. Please note that parking is not covered for this role.

Job Responsibility:

Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently
Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed
Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use
Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication
Manage sensitive information with a high degree of confidentiality, accuracy, and care
Maintain orderly digital and paper-based records to support smooth access to important business documents
Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed
Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration
Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested

Requirements:

Prior experience in an Executive Assistant, Administrative Assistant, Receptionist, or comparable support position
Background providing support to senior executives, business owners, or other leadership personnel is strongly preferred
Must be bilingual Spanish and English
Excellent written and verbal communication skills with a detail-oriented and service-oriented approach
Proven ability to handle confidential matters with discretion and sound judgment
Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology tools
Comfortable using AI-enabled tools and digital platforms to improve efficiency and productivity
Able to work independently, stay organized, and follow through on tasks with minimal supervision

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Work Type:

On-site work

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