Executive/Administrative Assistant Job at Robert Half (Miami)

Admin Assistant - Financial Services

A growing Boston-area alternative investment firm is seeking an organized, proac...

Location

United States , Quincy

Salary:

70000.00 - 110000.00 USD / Year

Daley and Associates

Expiration Date

Until further notice

Requirements

4+ years of office management or executive/administrative support experience, preferably within investment management or financial services
Bachelor's degree preferred
Strong organizational and multitasking skills with exceptional attention to detail
Proficiency in Microsoft Office
familiarity with AI tools is a plus
Excellent communication and interpersonal skills
Self-motivated, resourceful, and able to thrive in a fast-paced, team-oriented environment
High level of professionalism, discretion, and integrity

Job Responsibility

Oversee day-to-day office operations, supplies, kitchen, and facilities
Greet clients and visitors, coordinate conference rooms, and ensure meeting spaces are client-ready
Support senior executives with administrative tasks and special projects
Assist with vendor management, accounts payable, IT coordination, and HR administration
Coordinate internal meetings, company events, and office lunches
Help maintain an efficient, professional, and welcoming office environment

Fulltime

Executive Assistant

This position is responsible for administrative & office adminstration support f...

Location

United States , Atlanta

Salary:

31.49 - 49.28 USD / Hour

Amex

Expiration Date

Until further notice

Requirements

Positive attitude, solutions-oriented demeanor, and reliable
Exceptional organizational, administrative, and interpersonal skills
Keen attention to detail and a sense of urgency in execution and follow-up
Ability to prioritize multiple tasks and work autonomously with minimal guidance
Strong integrity and ability to handle confidential / sensitive information with discretion
Strong written and verbal communication skills
Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
Minimum 3-5 years of experience supporting executives with complex calendars and travel

Job Responsibility

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
Calendar management, including scheduling meetings with various colleagues internally and externally
Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget
Assisting with timekeeping and payroll duties
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
Managing organization charts and team rosters
Booking and coordinating travel arrangements including air and hotel bookings
Supporting the scheduling and coordination of events, including room booking, catering, etc.
Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate

What we offer

Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

Fulltime

Executive Assistant to Nonprofit CEO

Executive Assistant to support their CEO based out of the Washington, DC office ...

Location

United States , Washington, DC

Salary:

75000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of executive/administrative support experience is required
a bachelors degree is preferred
Strong written and verbal communication skills, with the ability to engage with stakeholders in a flexible and warm manner
Highly organized with a keen attention to detail and ability to proactively identify conflicts and resolve in advance
Creative and innovate thinker, passionate about advancing the organization’s mission

Job Responsibility

Heavy calendar management across domestic and international time zones
Coordinate travel arrangements and detailed itineraries
Engage daily with internal and external stakeholders, including across departments, with donors, and with the Board of Directors
Create materials, presentations, and communications, for senior leaders, board members, and meetings
Oversee the office supply inventory, tracking and placing orders when needed
Monitor and prepare administrative budgeting, expense reports, and additional budgeting reports as needed
Creating clear, concise, and insightful written materials, presentations, and other materials for the Board and senior staff
Collaborate with internal teams and stakeholders to support the Foundation’s work

What we offer

Comprehensive and generous benefits package

Fulltime

Executive Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Winter Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team
Demonstrated experience supporting multiple executives simultaneously
Proven expertise in calendar management, travel coordination, and executive event planning
Exceptional organizational, communication, and time-management skills
High level of professionalism, discretion, emotional intelligence, and sound judgment
Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
5+ years executive/administrative support experience

Job Responsibility

Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents
Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively
Handle sensitive and confidential matters with the utmost discretion and sound judgment
Manage extremely complex and dynamic calendars across multiple executives and time zones
Strategically prioritize meetings, travel, and commitments to align with business objectives
Prepare executives with agendas, materials, and relevant background information in advance
Independently arrange and manage complex domestic and international travel
Create detailed travel itineraries including flights, accommodations, transportation, and schedules
Serve as the primary contact for travel changes or issues before and during trips
Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Executive Assistant

Our client, a mission-driven organization that seeks to pursue systemic change i...

Location

United States , Washington

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of executive/administrative support experience is required
a bachelors degree is preferred
Strong written and verbal communication skills, with the ability to engage with stakeholders in a flexible and warm manner
Highly organized with a keen attention to detail and ability to proactively identify conflicts and resolve in advance
Creative and innovate thinker, passionate about advancing the organization's mission

Job Responsibility

Heavy calendar management across domestic and international time zones
Coordinate travel arrangements and detailed itineraries
Engage daily with internal and external stakeholders, including across departments, with donors, and with the Board of Directors
Create materials, presentations, and communications, for senior leaders, board members, and meetings
Oversee the office supply inventory, tracking and placing orders when needed
Monitor and prepare administrative budgeting, expense reports, and additional budgeting reports as needed
Creating clear, concise, and insightful written materials, presentations, and other materials for the Board and senior staff
Collaborate with internal teams and stakeholders to support the Foundation's work

What we offer

Comprehensive and generous benefits package

Fulltime