Executive Administrative Assistant

• Screen visitors, telephone calls and mail directed to the General Manager/Board of Directors
• Type and design general correspondences, memos, charts, tables, graphs, business plans, reports, presentations, etc. using Microsoft Word, Excel and PowerPoint
• Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Review and analyze financial information and reports
• Maintain a contracts library
• Maintain appointment schedules and calendars
• Provide support for Board meetings including agenda preparation
• gathering, preparing and copying information
• contacts meeting participants
• take, transcribe, distribute and retain meeting minutes, as requested
• Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, and senior vice presidents
• Handle and assemble confidential and non-routine information and explain policies when necessary
• Maintain organized files
• Work independently and within a team on special nonrecurring and ongoing projects, as assigned
• Assist with special projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings or working with other departments to create brochures
• Hold in strict confidence all information and materials privy to
• Review contracts and maintain a contract library
• Assist with making travel arrangements and facilitate settlement of invoices for Board members

• Associate Degree in Business Management, Secretarial Technology or other related field or graduation from an accredited business school/college
• Minimum of three (3) years of experience in an executive support role or five (5) years of increasingly responsible clerical, administrative, and accounting experience
• Must be 21 years of age or older
• Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, and obtain and maintain a gaming license from the Pueblo of Tesuque Gaming Commission
• Professional attitude and appearance
• Knowledge of casino operations and gaming regulations
• Thorough knowledge of accounting procedures
• Knowledge of and ability to apply Roberts Rules of Order
• Ability to maintain information confidential under all circumstances
• Ability to work independently exercising good judgment and initiative
• Strong organizational, communication, employee relations and decision-making skills

Paralegal preferred, not required

Health, Vision, Dental, 401K, PTO, Life Insurance, Sign on bonus, Training