CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Administrative Assistant

United States, Baltimore Employment contract · Job Posted June 28, 2026
Apply Position
Job Link Share

Job Description

A respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office. The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality.

Job Responsibility

  • Provide executive-level administrative support to the COO and Executive Director
  • Manage complex calendars, scheduling, meeting coordination, and shifting priorities
  • Serve as a gatekeeper by prioritizing requests, communications, and executive time
  • Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up
  • Prepare correspondence, presentations, reports, and other executive-level documents
  • Track action items, deadlines, and key initiatives to ensure timely completion
  • Coordinate travel arrangements, expense reporting, and meeting logistics as needed
  • Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors
  • Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation
  • Maintain confidential information with sound judgment and professionalism
  • Identify opportunities to improve administrative processes and increase executive efficiency
  • Provide project coordination and administrative support for strategic initiatives and special projects

Requirements

  • 5+ years of executive administrative support experience, preferably supporting C-suite or senior leadership
  • Supporting executive leadership within education, municipal government, community services, libraries, or nonprofit organizations
  • Board governance or executive committee support
  • Event and meeting coordination
  • Project management and follow-up on strategic initiatives
  • Exceptional calendar management and organizational skills
  • Ability to manage multiple executives and competing priorities with minimal supervision
  • Outstanding written and verbal communication skills
  • High degree of professionalism, diplomacy, and discretion handling confidential information
  • Strong critical thinking and problem-solving abilities with a proactive, solution-oriented mindset
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Experience with virtual meeting platforms and document management systems preferred

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Administrative Assistant

8 matching positions

Executive Administrative Assistant

Provide support and clerical expertise to Executive Office and respond to guest ...
Location
Location
Egypt , South Sinai
Salary
Salary:
Not provided
fourseasons.com Logo
Four Seasons
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school education or equivalent experience
  • Experience required by position is from one to two years of employment in the related position with Four Seasons or other organization
  • Requires ability to operate computer equipment
  • Ability to read and speak and write English
  • Ability to compose business correspondence
Job Responsibility
Job Responsibility
  • Perform administrative skills such as typing, filing, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards
  • Prepare written correspondence on behalf of General Manager and Resort manager for approval
  • Compile monthly guest comment analysis and ensure proper distribution of results
  • Handle travel arrangements and reservations for managers and VIP guests
  • Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office as set forth in EmPact
  • Maintain a clean, neat and organized work area and file storage system
What we offer
What we offer
  • Competitive Salary, wages, and a comprehensive benefits package
  • Excellent Training and Development opportunities
  • Employee Discount for stays at any Four Seasons worldwide
  • Complimentary Dry Cleaning for Employee Uniforms
  • Complimentary Employee Meals
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

We are seeking a highly skilled Executive Administrator to provide high-level su...
Location
Location
United States , Norcross
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree preferred
  • 5+ years of executive administrative support experience
  • Proven experience supporting senior executives or C-level leadership
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Strong written and verbal communication skills
  • Excellent time management, problem-solving, and multitasking abilities
  • High attention to detail and strong follow-through
  • Ability to work independently and maintain professionalism under pressure
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to executives and leadership teams
  • Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
  • Prepare correspondence, presentations, reports, and other business documents
  • Coordinate travel arrangements, itineraries, and expense reporting
  • Serve as a liaison between executives, internal teams, clients, and external partners
  • Organize and support executive meetings, including agendas, materials, and follow-up actions
  • Track deadlines, priorities, and projects to ensure timely completion
  • Handle confidential and sensitive information with a high degree of professionalism
  • Support office operations and assist with special projects as needed
  • Improve administrative processes and recommend efficiencies where appropriate
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • access to top jobs
  • competitive compensation
Read More
Arrow Right

Executive Administrative Assistant

Location
Location
United States , Kennesaw
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of executive administrative support experience
  • Proven experience supporting senior executives or C-level leadership
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Strong written and verbal communication skills
  • Excellent time management, problem-solving, and multitasking abilities
  • High attention to detail and strong follow-through
  • Ability to work independently and maintain professionalism under pressure
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to executives and leadership teams
  • Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
  • Prepare correspondence, presentations, reports, and other business documents
  • Coordinate travel arrangements, itineraries, and expense reporting
  • Serve as a liaison between executives, internal teams, clients, and external partners
  • Organize and support executive meetings, including agendas, materials, and follow-up actions
  • Track deadlines, priorities, and projects to ensure timely completion
  • Handle confidential and sensitive information with a high degree of professionalism
  • Support office operations and assist with special projects as needed
  • Improve administrative processes and recommend efficiencies where appropriate
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

An industry-leading, industrial manufacturing company is seeking an Executive Ad...
Location
Location
United States , Chesterfield
Salary
Salary:
80000.00 - 85000.00 USD / Year
bemana.us Logo
Bemana
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–7 years of stable administrative experience supporting C-suite or senior executive leadership
  • Proficiency at an intermediate or higher level with Microsoft Office, specifically Excel and PowerPoint, as well as experience with HRIS and virtual meeting equipment
  • Must exhibit a highly professional manner, reasonable judgment, and exceptional discretion regarding confidential matters, all driven by strong time management and a high-quality work ethic
Job Responsibility
Job Responsibility
  • Act as the primary assistant and liaison for the CEO
  • manage complex calendars, field incoming communications, and produce professional presentations/reports
  • Lead the end-to-end planning of internal corporate events (including gatherings of 40+ people) and coordinate comprehensive domestic/international travel logistics, including the annual leadership conference in February
  • Oversee daily office operations, including stocking office/kitchen supplies and coordinating catering arrangements
  • Work independently with minimal direction, demonstrating a high-quality work ethic and discerning when to solve problems autonomously versus when to ask questions
What we offer
What we offer
  • Salary between $80K and $85K based on experience
  • Comprehensive benefits including health, dental, and vision plans
  • 401K + Match
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to supp...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • More than 6 years of experience providing executive-level administrative support
  • Executive-level calendar management (high-volume scheduling, conflict resolution)
  • Travel coordination (domestic + international, detailed itineraries)
  • Expense reporting (accurate, timely, policy-compliant)
  • MS Office proficiency (especially Outlook + Word)
  • High school diploma or GED equivalent
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to executives, operating independently with minimal direction
  • Manage complex calendars, scheduling meetings and resolving conflicts
  • Coordinate domestic and international travel arrangements, including detailed itineraries
  • Prepare and submit expense reports accurately and in compliance with company policies
  • Manage a high volume of emails, prioritizing and responding in a timely, professional manner
  • Handle incoming calls, triage inquiries, and ensure appropriate follow-up
  • Partner with administrative team members to ensure seamless coverage and collaboration
  • Maintain confidentiality and professionalism in all interactions
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Administrative Assistant

Robert Half is looking for an Executive Administrative Assistant to provide high...
Location
Location
United States , New Castle
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of Executive Assistant, Administrative Assistant, or Office Administration experience
  • Proficient in MS Office, including Outlook for scheduling, and Adobe
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Ability to work under pressure and prioritize effectively
Job Responsibility
Job Responsibility
  • Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities
  • Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics
  • Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication
  • Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation
  • Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently
  • Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination
  • Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork
  • Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events
  • Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

We are currently seeking candidates for an Executive Administrative Assistant op...
Location
Location
United States , Fort Lauderdale
Salary
Salary:
35.00 - 40.00 USD / Hour
daleyaa.com Logo
Daley and Associates
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of executive administrative or office management experience
  • Demonstrated experience supporting senior leadership in a corporate setting
  • Strong calendar coordination and travel arrangement capabilities
  • Excellent written and verbal communication abilities
  • Proven organizational skills and ability to multitask effectively
  • High level of professionalism and discretion with confidential matters
  • Proficiency with Microsoft Office Suite
  • Ability to work effectively in a fast-paced environment
  • Flexible and adaptable
Job Responsibility
Job Responsibility
  • Provide calendar management and scheduling support across multiple time zones
  • Arrange domestic and international travel, including flights, accommodations, and itineraries
  • Prepare meeting agendas and coordinate logistics for internal and external meetings
  • Facilitate communication flow between leadership and internal/external stakeholders
  • Oversee office supply management and coordinate vendor relationships
  • Process expense documentation and track office-related spending
  • Maintain an organized workspace and filing systems
  • Support operational projects and administrative initiatives as assigned
  • Manage competing priorities and shifting demands in a dynamic environment
  • Provide additional support as needed
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

Our client is looking for an Executive Administrative Assistant to join a contra...
Location
Location
United States , San Antonio
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3 years of experience in administrative, clerical, or office support roles, ideally within a detail-oriented services environment
  • Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Ability to manage calendars, appointments, and competing priorities with strong follow-through
  • Experience using file management systems and maintaining accurate organizational records
  • Familiarity with social media coordination, marketing-related tools, and basic design or editing platforms
  • Strong written and verbal communication skills with a detail-oriented and service-oriented approach
  • High level of organization, attention to detail, and ability to produce accurate work in a fast-moving environment
  • Dependable, proactive, and comfortable supporting occasional after-hours events when needed
Job Responsibility
Job Responsibility
  • Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members
  • Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors
  • Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination
  • Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details
  • Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator
  • Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut
  • Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs
  • Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • competitive compensation
  • Fulltime
Read More
Arrow Right