Executive Administrative Assistant Job at Robert Half (Rancho Santa Fe)

Executive Administrative Assistant

We are offering an exciting opportunity in the heart of New Castle, Delaware for...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as an Executive Administrative Assistant
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Billing processes and Data Entry tasks
Competence in Invoice Processing
Proficient in Microsoft Excel, Oracle, and QuickBooks
Familiarity with SAP software
Skilled in providing Administrative Assistance and performing Clerical Duties
Ability to provide Clerical Support and perform Routine Clerical tasks
Proficient in Microsoft Office Suites including Microsoft PowerPoint

Job Responsibility

Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team
Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity
Handle confidential and non-routine information with utmost discretion
Coordinate company events, working either independently or as part of a team on special or ongoing projects
Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations
Ensure general office services and equipment are in order, providing assistance with related issues as needed
Sort and distribute incoming mail and arrange for outgoing shipments
Run general office errands as required
Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites
Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Executive Administrative Assistant 3

This is an exciting opportunity to join a leading global organization at the for...

Location

Salary:

37.00 - 42.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

High school diploma or GED
5-7 years of administrative experience
Exceptional verbal and written communication skills
Proven ability to multi-task effectively in a fast-paced environment
Strong customer service and interpersonal skills
Demonstrated ability to work independently and manage time efficiently
Unwavering ability to keep information organized and confidential
Basic mentoring skills to provide support and constructive performance feedback
Proficiency with standard office productivity suites and applications, including word processing, spreadsheet, and presentation software

Job Responsibility

Perform general office duties, including ordering supplies, maintaining records management systems, and basic bookkeeping tasks
Prepare and format various documents such as invoices, reports, memos, letters, and financial statements
Efficiently file and retrieve corporate documents, records, and reports
Analyze incoming communications to determine significance and manage their distribution effectively
Prepare agendas and coordinate all arrangements for committee, board, and other important meetings

What we offer

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

Executive Administrative Assistant

The Executive Administrative Assistant will greet persons entering the office, d...

Location

Italy , Lake Como

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination
Open, read, and prepare answers to routine letters
Locate and attach appropriate files to incoming correspondence requiring replies
Take and distribute meeting minutes to appropriate individuals
Handle and distribute incoming and outgoing mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Transmit information or documents using a computer, mail, or facsimile machine
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals

Job Responsibility

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination
Open, read, and prepare answers to routine letters
Locate and attach appropriate files to incoming correspondence requiring replies
Take and distribute meeting minutes to appropriate individuals
Handle and distribute incoming and outgoing mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Transmit information or documents using a computer, mail, or facsimile machine
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals

What we offer

Access to opportunity
Valued and celebrated unique backgrounds
Non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law

Fulltime

Executive Administrative Assistant

The Executive Administrative Assistant will manage calendars, events, and travel...

Location

United States of America , Columbus

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Must be computer literate in Microsoft Office Suite, Excel, Outlook, Word, and Internet Explorer
Must have excellent writing and editing skills
Strong analytical and organizational skills
Detail oriented and ability to multi-task
Ability to work and adapt with different personalities in the workplace
Ability to balance competing priorities and deadlines
Ability to handle confidential matters with professionalism and discretion
Willing to work non-traditional schedule which may include off shifts and/or working weekends and some holidays

Job Responsibility

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc.
Responsible for maintaining event calendar and coordination of all events
Serves as office manager with oversight for managing all equipment, furniture, fixtures, etc.
Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc.
Responds to written requests for information as required including creating business unit publications
Participates in and summarizes meetings as required
Manages external and internal phone calls and e-mails as required
Compiles information and data required for routine and ad hoc meetings and presentations
Develops presentations for Vice President and other department meetings as required
Provide routine administrative support to various business unit directors as periodically requested

Fulltime

Executive Administrative Assistant

Robert Half

Location:
United States , Rancho Santa Fe

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 13, 2026

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Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 13, 2026

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Job Posted:
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