Executive Administrative Assistant

The Executive Administrative Assistant will assist the General Manager with daily administrative functions. In addition, this person will act as the liaison with the Ownership and Home Office. Also handles the administration of the gift certificate program, both sales and donations. Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matter. Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondence on behalf of management. Duplicates, copy's and distributes and mails materials for the department/office. Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner. Uses the property’s email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s). Appropriate business use of telephone and voice mail system. Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.