Executive Administrative Assistant Jobs

Executive Administrative Assistant

Robert Half

Location:
United States, Chicago

Category:
-

Contract Type:
Contract work

Salary:

23.00 - 25.00 USD / Hour

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Job Description:

We are looking for a detail-oriented Executive Administrative Assistant to join our team on a contract basis in Chicago, Illinois. This role offers a unique opportunity to support healthcare operations by managing administrative tasks and ensuring smooth workflow within a fast-paced environment. The ideal candidate will have a strong background in administrative support and a commitment to excellence.

Job Responsibility:

Provide administrative and clerical support to various teams including CFO, COO, and HR Director and other organizational departments
Track and analyze daily, weekly, and monthly data reports to ensure accuracy and compliance
Schedule appointments, coordinate meetings, and manage calendars efficiently utilizing MS Outlook and PowerPoint
Maintain and reconcile supplies inventory to meet operational needs
Foster strong relationships with program directors, managers, providers, and team members to support collaboration
Process expense reports and employee reimbursements promptly
Prepare and manage regulatory documents, including death certificates, in accordance with applicable guidelines
Handle inbound calls professionally and direct inquiries to appropriate personnel
Ensure timely and accurate completion of administrative tasks in a fast-paced environment

Requirements:

Associate's degree required
Bachelor's degree in Administration preferred
Minimum of 3 years of administrative experience, preferably within the healthcare industry
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Strong oral and written communication skills
Exceptional organizational skills and attention to detail
Ability to thrive in a fast-paced environment and adapt to changing priorities
Proven problem-solving and decision-making abilities
Advanced computer skills to manage data and reporting tasks effectively

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
September 06, 2025

Employment Type:

Parttime

Work Type:

On-site work

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