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Tucker Parker Smith Group Logo Tucker Parker Smith Group · Office Administration

Executive Administrative Assistant III

United States, Milpitas 40.00 - 42.00 USD / Hour · Job Posted May 05, 2026
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Job Description

We are seeking an experienced Executive Administrative Assistant III to provide high-level administrative support to executive and director-level leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, high-visibility environment. The ideal candidate will be proactive, detail-oriented, and capable of handling complex scheduling, communication, and coordination tasks while supporting executive operations.

Job Responsibility

  • Provide administrative and clerical support to executive and director-level leadership
  • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
  • Coordinate domestic and international travel logistics and itineraries
  • Screen and manage phone calls, emails, mail, and visitor requests
  • route inquiries appropriately
  • Draft and prepare correspondence, reports, presentations, and other documentation
  • Track and manage expenses, as well as prepare statistical and administrative reports
  • Support office operations, including space coordination and organization
  • Lead or assist with special projects and research assignments
  • Supervise and provide guidance to clerical or administrative staff when applicable
  • Act as a liaison across departments to ensure smooth communication and execution of priorities

Requirements

  • 5–7 years of relevant administrative support experience, preferably supporting senior leadership
  • Strong organizational and time management skills with the ability to prioritize effectively
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
  • Experience managing calendars, scheduling, and executive-level coordination
  • High level of professionalism, discretion, and attention to detail

Nice to have

  • Strong coordination and logistics management experience
  • Experience preparing presentations and executive-level materials
  • Ability to manage multiple stakeholders and shifting priorities
  • Prior experience in a large corporate or fast-paced environment
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