Executive Administrative Assistant & Guest Ambassador Job at Four Seasons (Saanen)

Executive Assistant – General Management, Guest Experience & Commercial Support

Sofitel Philadelphia at Rittenhouse Square is seeking a highly organized, polish...

Location

United States , Philadelphia

Salary:

Not provided

SOFITEL

Expiration Date

Until further notice

Requirements

3–5 years experience as an Executive Assistant or in a similar role, preferably in luxury hospitality or a service-driven environment
Strong organizational, time-management, and prioritization skills
Exceptional written and verbal communication skills
Proven ability to manage guest feedback and respond with empathy, professionalism, and brand alignment
High emotional intelligence and discretion
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting training, culture initiatives, guest experience, or sales coordination strongly preferred
Bilingual (English/French) is an asset
Strong service mindset and attention to detail
Calm, composed, and solution-oriented

Job Responsibility

Provide high-level administrative support to the General Manager and Executive Committee
Manage complex calendars, meetings, travel arrangements, and follow-up actions
Prepare presentations, reports, agendas, and executive correspondence
Track action items and commitments resulting from leadership meetings
Serve as a liaison between the GM, department heads, corporate, and ownership as needed
Handle confidential and sensitive matters with discretion and sound judgment
Own and manage all guest responses across multiple platforms, including guest satisfaction surveys, social media reviews (Google, TripAdvisor, Yelp, etc.), Brand and third-party feedback channels
Ensure responses are timely, personalized, on-brand and aligned with Sofitel standards. Once completed follow-up is coordinated with department heads when required
Identify trends, recurring issues, and opportunities for improvement and escalate as needed
Track guest feedback metrics and support leadership with insights and reporting

What we offer

Unlimited career development opportunities, both nationally and internationally
Make your mark, by being part of a high performing team which supports and inspires you to reach your highest potential
Give back through our Corporate Social Responsibility activities and local community based philanthropy
Work in a flagship luxury hotel with strong brand identity
Partner closely with senior leadership and influence guest experience outcomes
Play a central role in culture, service excellence, and reputation management
Grow within Accor’s global luxury portfolio

Fulltime

Executive Assistant

Our client is looking to fill the role of Executive Assistant. With minimal dire...

Location

United States , New York

Salary:

35.00 - 40.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Highly organized with proven ability to meet deadlines and budgets
Strong team player who collaborates well with others
Ability to take ownership of all tasks and manage simultaneously
Strong verbal communication and good business writing skills
Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills
Ability to handle and prioritize multiple tasks while maintaining attention to detail
Resourcefulness, creativity, and strong problem-solving and research skills
Bachelor's degree
1-2 years of administrative experience in a fast-paced environment
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up

Job Responsibility

Positively represents executives and the organization at all times and follows organizational policies and procedures
Completes monthly expense reports
Arranges travel for executives and guests
Answers and screens telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
Serves as an ambassador by actively sharing social media content to amplify organizational reach and engagement
Handles special projects and other administrative functions as assigned

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

New

Wellness Concierge

The Wellness Concierge role at the Ponte Vedra Inn & Club is vital in extending ...

Location

United States , Jacksonville

Salary:

14.25 - 18.50 USD / Hour

OysterLink

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Ability to speak, read, write, and comprehend English sufficiently
Minimum two years experience in concierge or related hospitality or wellness environment preferred
CPR/AED certification preferred or to be obtained within 30 days of hire
Ability to stand, walk, and remain active for extended periods
Ability to move throughout the Sports Club and wellness facilities
Ability to lift and carry up to 25 pounds
Ability to work flexible schedule including early mornings, evenings, weekends, and holidays
Ability to operate computer and point-of-sale systems
Ability to communicate effectively with members, guests, and colleagues

Job Responsibility

Serve as the primary point of contact and hospitality ambassador within the Sports Club
Welcome members and guests
Manage scheduling of wellness and fitness services
Oversee billing and point-of-sale transactions
Coordinate special programs
Support retail sales and member onboarding
Maintain professional appearance
Greet members and guests warmly
Manage check-in procedures
Schedule and coordinate group fitness classes, personal training sessions, Pilates appointments, wellness consultations, recovery services, and special programs

What we offer

competitive pay
flexible scheduling
company-provided uniforms
resort discounts
employee benefits
career growth
professional training

Fulltime

Corporate Administrator

Our client in the food industry, is looking for a Corporate Administrator to joi...

Location

Canada , North York

Salary:

30.76 - 35.89 USD / Hour

Randstad

Expiration Date

August 10, 2026

Requirements

Degree or Diploma in Business Administration, or an equivalent blend of education and practical experience
3+ years of administrative experience working within a fast-paced, large-scale corporate environment
Complete fluency in English (written and verbal)
Superior written and verbal communication skills with the ability to collaborate across all levels of the organization
Exceptional time management, multi-tasking abilities, and keen attention to detail
Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, OneDrive, Teams)
Strong troubleshooting skills with the capacity to handle sensitive situations with strict confidentiality and diplomacy
Natural interpersonal savvy with a strong internal customer-service focus

Job Responsibility

Create a warm, welcoming, and professional environment for all visitors and callers
Ensure all guests are aware of and compliant with site Health & Safety and Food Safety practices (including maintaining our strict nut-free environment)
Efficiently manage phone routing, general correspondence, and inquiries
Act as a site ambassador, ensuring the reception area and office foyer reflect our brand culture and remain up to date
Maintain an organized, fully stocked, and highly functional office space
Support meeting and conference room logistics, including setup, technical readiness, and catering/food ordering
Create and process purchase orders (POs) for all office-related supplies and expenses
Assist the Executive Assistant & Office Manager with facilities maintenance and amenities readiness
Provide logistical support and credit card reconciliation for the Leadership Team
Coordinate the fulfillment, packing, and shipping of product samples for influencer, media, and marketing programs

Venue Manager

Fever is looking for a Venue Manager for the launch of our newest immersive expe...

Location

Indonesia , Jakarta

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Strong command of English and Bahasa Indonesia, both written and verbal, is essential for this role
Demonstrate a highly proactive, hands-on, and self-reliant approach to every working day
Demonstrate the ability to coordinate and host live, fast-paced event experiences
Manage the overall organization, planning and operations of set-up and teardown sequences linked to each area
Coordinate with the local producer for the successful execution of the experience to ensure a positive guest satisfaction
Responsible for scheduling and managing all staff through the agency platform and validating employee time sheets
Support, onboard, and coordinate backup staff or a direct assistant as needed to ensure continuous operational coverage
Promote and maintain the highest standard of customer service through direct, high-energy hosting and guest interaction
Resolve customer complaints, concerns & general needs
Oversight of the stock and cleanliness of all points of the overall experience

Job Responsibility

Act as the primary duty manager and solo operator of the experience
Manage the overall organization, planning and operations of set-up and teardown sequences linked to each area
Coordinate with the local producer for the successful execution of the experience to ensure a positive guest satisfaction
Responsible for scheduling and managing all staff through the agency platform and validating employee time sheets
Support, onboard, and coordinate backup staff or a direct assistant as needed to ensure continuous operational coverage
Promote and maintain the highest standard of customer service through direct, high-energy hosting and guest interaction
Resolve customer complaints, concerns & general needs
Oversight of the stock and cleanliness of all points of the overall experience
Assist in leading Fever training sessions and program development
Must understand the technical requirements needed to run and service the experience, and be able to troubleshoot, document, and report technical issues

Fulltime

Senior Workplace Ambassador

In this role, you will be responsible for delivering exceptional client experien...

Location

United Kingdom , Canary Wharf, East London

Salary:

38000.00 - 40000.00 GBP / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Recognised knowledge in hospitality or workplace experience
Ability to collaborate with diverse teams – lead by example
respectful, cooperative, accountable
Ability to quickly adapt to new devices, technology, and applications
Proficient in Microsoft Office Suite (Teams, Excel, PowerPoint, Word, OneNote, Outlook)

Job Responsibility

Serve as an onsite Experience Services contact for client employee inquiries, issues, troubleshooting, and feedback
Recognize opportunities in the workplace experience and create programming to reduce friction for client employees
Ensure Experience/Ambassador Services are executed in a manner consistent with SLA’s, standard processes, professional brand image and compliant with applicable local laws
Lead, manage, equip and inspire a team of Ambassadors to consistently deliver high-touch customer service
Leadership responsibilities include managing, onboarding, timekeeping, delegating, scheduling, coaching, and teambuilding
Empowered to make operational adjustments as necessary, develops and documents standard operating procedures
Briefs leadership on key local developments and seizes opportunities to play a role in execution of client workplace strategy
Supports data collection, analysis, and reporting to ensure alignment with client's goals and objectives
Achieve and exceed goals including performance goals, team goals, and client’s goals and objectives
Carries culture card as a tangible representation of values, standards, and principles

What we offer

Excellent Benefits
Pension
Heal (likely typo for Health)

Fulltime

Senior Office Coordinator

We are looking for an experienced Senior Office Coordinator to join our team in ...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative office management or a related role
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal skills for effective interaction with clients, staff, and vendors
Familiarity with reception and mailroom operations, including sorting and delivery processes
Ability to supervise and lead a team effectively
Proficiency in managing inventory and coordinating with vendors
Adept at using office software and tools for administrative tasks
Attention to detail and a proactive approach to problem-solving

Job Responsibility

Supervise reception and mailroom staff to ensure efficient operations and high-quality service
Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls
Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance
Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail
Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies
Support the Executive Administrator in maintaining general office operations and executing special projects
Perform administrative and research tasks to assist various departments as needed
Monitor and improve processes related to office support functions for enhanced efficiency
Serve as an ambassador for the organization by fostering positive interactions with clients and guests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sales Associate

The Sales Associate (SA) contributes and supports the overall sales functions of...

Location

United States , Findlay

Salary:

25.00 - 27.00 USD / Hour

Dewolfe Place

Expiration Date

Until further notice

Requirements

Associates degree preferred
One (1) years' experience in an administrative sales or customer service role
Must demonstrate an interest in working with a senior population
Engages with guests, residents, and staff in a courteous and friendly manner
Supports organization's goals and values
Balances team and individual responsibilities
Exceptional telephone, administration, and customer service skills
Detail oriented and excellent organizational, time management and follow-through skills
Must demonstrate good judgment, problem solving and decision-making skills

Job Responsibility

Execute sales processes and tactics to inspire prospective residents to move into the community
Answers inbound sales calls
Greets tours, escorts to Discovery Room
Manages customer relationship management system
Produces weekly, monthly, quarterly sales reports
Assists in visiting model apartment(s) and tour path
Makes outbound calls to prospects
Monitors sales collateral
Organizes, coordinates, assists in planning and execution of sales event calendar
Conducts tours as needed

What we offer

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid time off
Paid holidays
401(k) plan with company match
Employee Assistance Program
Accident insurance policies

Fulltime

Select Country

Executive Administrative Assistant & Guest Ambassador

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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