Executive Administrative Assistant & Guest Ambassador Job at Four Seasons (Saanen)

Executive Assistant – General Management, Guest Experience & Commercial Support

Sofitel Philadelphia at Rittenhouse Square is seeking a highly organized, polish...

Location

United States , Philadelphia

Salary:

Not provided

SOFITEL

Expiration Date

Until further notice

Requirements

3–5 years experience as an Executive Assistant or in a similar role, preferably in luxury hospitality or a service-driven environment
Strong organizational, time-management, and prioritization skills
Exceptional written and verbal communication skills
Proven ability to manage guest feedback and respond with empathy, professionalism, and brand alignment
High emotional intelligence and discretion
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting training, culture initiatives, guest experience, or sales coordination strongly preferred
Bilingual (English/French) is an asset
Strong service mindset and attention to detail
Calm, composed, and solution-oriented

Job Responsibility

Provide high-level administrative support to the General Manager and Executive Committee
Manage complex calendars, meetings, travel arrangements, and follow-up actions
Prepare presentations, reports, agendas, and executive correspondence
Track action items and commitments resulting from leadership meetings
Serve as a liaison between the GM, department heads, corporate, and ownership as needed
Handle confidential and sensitive matters with discretion and sound judgment
Own and manage all guest responses across multiple platforms, including guest satisfaction surveys, social media reviews (Google, TripAdvisor, Yelp, etc.), Brand and third-party feedback channels
Ensure responses are timely, personalized, on-brand and aligned with Sofitel standards. Once completed follow-up is coordinated with department heads when required
Identify trends, recurring issues, and opportunities for improvement and escalate as needed
Track guest feedback metrics and support leadership with insights and reporting

What we offer

Unlimited career development opportunities, both nationally and internationally
Make your mark, by being part of a high performing team which supports and inspires you to reach your highest potential
Give back through our Corporate Social Responsibility activities and local community based philanthropy
Work in a flagship luxury hotel with strong brand identity
Partner closely with senior leadership and influence guest experience outcomes
Play a central role in culture, service excellence, and reputation management
Grow within Accor’s global luxury portfolio

Fulltime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

Sous Chef

Welcome to Pyramid Global Hospitality, where people come first. As a company tha...

Location

United States , St. Michaels

Salary:

65000.00 - 80000.00 USD / Year

Pyramid Global Hospitality

Expiration Date

Until further notice

Requirements

Certification of culinary training or apprenticeship required
Culinary degree preferred
Food Handling and Sanitation certificates required
Minimum three years’ experience and/or training in the Culinary Department of a luxury hotel, with three years in a management capacity preferred
Ability to work in all stations in kitchen
Ability to satisfactorily communicate in English with guests, management, and employees to their understanding
Ability to work a ten-hour shift, five or six days per week in hot, noisy and crowded conditions
Ability to compute basic mathematical calculations
Knowledge of food cost controls
Computer proficient

Job Responsibility

Provide technical and administrative assistance to the Executive Sous Chef, effective operation of the kitchen and food production outlets
Schedule production work for subordinate employees
Check staffing, uniforms, and daily production sheets
Review quality of product
Coordinate units of kitchen operation
Assist with controlling food costs and requisitioning necessary supplies
Ensure proper sanitation and maintenance of kitchen equipment and kitchen operation
Ensure that meals are prepared and delivered on time and in acceptable quantity and quality
Test, write, and standardize recipes. Establish and create written standards for execution
Assist with developing new menu items to allow the hotel to compete with other banquet operations in the area

What we offer

comprehensive health insurance
retirement plans
paid time off
on-site wellness programs
local discounts
employee rates on hotel stays
ongoing training and development opportunities
medical insurance with employer contribution
vision, dental, life, pet, and accident insurance options
401(k) program with an employer match and immediate full vesting

Fulltime

Senior Office Coordinator

We are looking for an experienced Senior Office Coordinator to join our team in ...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative office management or a related role
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal skills for effective interaction with clients, staff, and vendors
Familiarity with reception and mailroom operations, including sorting and delivery processes
Ability to supervise and lead a team effectively
Proficiency in managing inventory and coordinating with vendors
Adept at using office software and tools for administrative tasks
Attention to detail and a proactive approach to problem-solving

Job Responsibility

Supervise reception and mailroom staff to ensure efficient operations and high-quality service
Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls
Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance
Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail
Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies
Support the Executive Administrator in maintaining general office operations and executing special projects
Perform administrative and research tasks to assist various departments as needed
Monitor and improve processes related to office support functions for enhanced efficiency
Serve as an ambassador for the organization by fostering positive interactions with clients and guests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Temporary Executive Assistant

We are seeking a proactive and organised Executive Assistant to provide essentia...

Location

United Kingdom , Epsom and London

Salary:

42000.00 - 45000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Excel and PowerPoint
Strong communication and organisational skills

Job Responsibility

Act as ambassador for the department internally and externally
Meet and greet visitors and guests
Filter, redirect and respond to Directors telephone calls/written correspondence as necessary
Facilitate travel/facilities requirements for visitors
Producing documents/information, transcribing, formatting, inputting, editing, retrieving, copying, data, and graphics
Maintaining accurate records
Prioritising
Maintain the utmost level of confidentiality at all times
Work as one team across all EAs covering absence to ensure support to the Executive Board
Work on own initiative

What we offer

holiday pay

Fulltime

Events Planning Assistant 2

The MIT Museum is a premier institution dedicated to exploring the intersection ...

Location

United States , Cambridge

Salary:

Not provided

OysterLink

Expiration Date

Until further notice

Requirements

High school diploma
a minimum of five years of administration, hospitality, events, or AV experience
proven experience coordinating and facilitating events at the highest level of sophistication
working knowledge of performance lighting systems, sound systems, video conferencing systems, and other technology
strong communication, problem-solving, and advanced customer service skills
self-motivation
attention to details and their impact
comfort juggling complex and multiple task assignments
flexible schedule including early morning, evening, and weekend availability

Job Responsibility

Coordinate and oversee operational and support aspects of museum events
plan and execute internal events such as exhibition openings and large public events
serve as an ambassador to clients and guests in AV and technical support matters
provide diverse administrative and operational support for event execution
register external client events and manage liquor license applications
collaborate with Event Rentals Manager and Manager of Public Programs on event scheduling
manage museum’s calendar and booking system
ensure compliance with building protocols and guidelines
provide check-in and event logistics support
offer AV and technical support including sound system and video display management

What we offer

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
flexible schedule

Fulltime

Sales Associate

The Sales Associate (SA) contributes and supports the overall sales functions of...

Location

United States , Findlay

Salary:

25.00 - 27.00 USD / Hour

Dewolfe Place

Expiration Date

Until further notice

Requirements

Associates degree preferred
One (1) years' experience in an administrative sales or customer service role
Must demonstrate an interest in working with a senior population
Engages with guests, residents, and staff in a courteous and friendly manner
Supports organization's goals and values
Balances team and individual responsibilities
Exceptional telephone, administration, and customer service skills
Detail oriented and excellent organizational, time management and follow-through skills
Must demonstrate good judgment, problem solving and decision-making skills

Job Responsibility

Execute sales processes and tactics to inspire prospective residents to move into the community
Answers inbound sales calls
Greets tours, escorts to Discovery Room
Manages customer relationship management system
Produces weekly, monthly, quarterly sales reports
Assists in visiting model apartment(s) and tour path
Makes outbound calls to prospects
Monitors sales collateral
Organizes, coordinates, assists in planning and execution of sales event calendar
Conducts tours as needed

What we offer

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid time off
Paid holidays
401(k) plan with company match
Employee Assistance Program
Accident insurance policies

Fulltime

Sales Associate

The Sales Associate (SA) contributes and supports the overall sales functions of...

Location

United States , Manitowoc

Salary:

20.00 - 25.00 USD / Hour

Dewolfe Place

Expiration Date

Until further notice

Requirements

Associates degree preferred
One (1) years' experience in an administrative sales or customer service role
Must demonstrate an interest in working with a senior population
Engages with guests, residents, and staff in a courteous and friendly manner
Supports organization's goals and values
Balances team and individual responsibilities
Exceptional telephone, administration, and customer service skills
Detail oriented and excellent organizational, time management and follow-through skills
Must demonstrate good judgment, problem solving and decision-making skills.

Job Responsibility

Executes sales processes and tactics to inspire prospective residents to move into the community
Provides support with new inquiries and existing inquiries with the goal of converting leads to move-ins to achieve occupancy targets
Answers inbound sales calls, engaging with prospects to ascertain full contact information and perform first level of discovery
Greets tours, escorts to Discovery Room while engaging with prospects to create a smooth introduction to the Director of Sales
Manages customer relationship management system including data accuracy and completeness
Produces weekly, monthly, and quarterly sales reports
Assists daily in visiting model apartments and tour path to ensure community is ready for tours
Makes outbound calls to prospects demonstrating effective telephone sales skills to generate tours
Monitors sales collateral inventory and orders as needed
Organizes, coordinates, and assists in planning and execution of sales event calendar

What we offer

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid time off
Paid holidays
401(k) plan with company match
Employee Assistance Program
Accident insurance policies

Fulltime

Select Country

Executive Administrative Assistant & Guest Ambassador

Four Seasons

Location:
Switzerland , Saanen

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 23, 2026

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