Executive Administrative Assistant - Communications and Public Affairs

• Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department
• Serve as a point of contact for internal and external requests related to the department
• Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages
• Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.)
• Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events
• Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes
• Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions)

• College diploma in office administration, administration, or any other relevant training
• Minimum of 5 years of experience in an administrative support role for senior executives
• Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.)
• Maintaining confidentiality and handling sensitive information with discretion
• Excellent sense of priorities and ability to manage multiple tasks simultaneously
• Demonstrate the ability to remain calm and focused under pressure
• Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes
• High degree of professionalism, sense of ethics and autonomy
• Strong communication and writing skills
• Bilingual French and English (*)

Knowledge of SAP considered an asset

• Competitive salary and annual bonus
• Hybrid work mode: in-person and remote work
• Workplace based on respect, inclusion, and diversity
• Office accessible by public transportation