CrawlJobs Logo

Executive Administrative Assistant Advanced

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , New York City

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting. Position Details: Type: 3-month contract; Work Location: New York City (onsite required); Schedule: Monday–Friday, 8:30 AM–5:00 PM; Overtime: Occasional overtime as business needs require. This role offers immediate exposure to senior‑level Investment Banking operations and is ideal for an experienced administrative professional who thrives in fast‑paced, high‑expectation environments.

Job Responsibility:

  • Heavy and complex calendar management for senior leaders
  • Coordinate domestic and international travel arrangements
  • Process travel and expense reimbursements using Concur
  • Manage scheduling, meeting logistics, and administrative workflow
  • Act with urgency and professionalism in a high-pressure Investment Banking environment

Requirements:

  • 3–5 years of prior Investment Banking administrative experience (required)
  • Advanced Microsoft Outlook skills
  • Proficiency with Concur for travel and expense management
  • Strong interpersonal and communication skills
  • Ability to prioritize multiple demands with speed and accuracy
  • Prior experience supporting the same Investment Banking environment is strongly preferred
  • High school diploma or GED equivalent

Nice to have:

  • Calendar management
  • Scheduling
  • Expense processing
  • Strong people skills and attention to detail
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Administrative Assistant Advanced

Executive Assistant

We are offering an exciting opportunity for an Executive Assistant in the Health...
Location
Location
United States , Center City Philadelphia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as an Executive Assistant supporting senior professionals
  • Advanced skills in Microsoft Excel and Microsoft Office Suites
  • Experience with Oracle, QuickBooks, and SAP software platforms
  • Proven ability in providing Administrative Assistance and performing Clerical Duties
  • Strong capability in Calendar Management and scheduling meetings
  • Experience with Customer Relationship Management (CRM) systems
  • Strong interpersonal skills with the ability to manage customer relations effectively
Job Responsibility
Job Responsibility
  • Handle sensitive information with the utmost discretion and confidentiality
  • Coordinate and manage schedules
  • Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects
  • Respond to detail oriented communications on significant and non-routine matters
  • Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations
  • Coordinate ongoing group meetings
  • Execute contracts on behalf of the company
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations
  • Complete detailed corporate expenses
  • Maintain and organize files
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Robert Half is seeking an Executive Assistant to support a senior executive at a...
Location
Location
United States , Breinigsville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an executive assistant, administrative assistant, or similar role supporting senior leadership
  • Exceptional organizational, time management, and multitasking skills, with a meticulous attention to detail
  • Strong written and verbal communication abilities, with a professional and friendly demeanor
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Teams or Slack
  • Demonstrated ability to anticipate needs, solve problems proactively, and work independently in a fast-paced environment
  • High level of confidentiality, discretion, and professionalism when handling sensitive information
  • Bachelor’s degree in business administration, communications, or a related field is preferred but not required
Job Responsibility
Job Responsibility
  • Serve as the primary point of contact for the executive, managing calendars, meetings, and travel arrangements with precision and foresight
  • Plan and coordinate internal and external meetings, including preparing agendas, materials, and minutes while maintaining a high level of confidentiality
  • Organize and prioritize incoming communication (emails, calls, and correspondence) and respond or delegate as needed
  • Collaborate with other team members and departments to ensure executive initiatives and deliverables are met on schedule
  • Manage special projects, conduct research, and prepare reports or presentations to support executive decision-making
  • Liaise with clients, stakeholders, and vendors on behalf of the executive, fostering strong working relationships
  • Handle sensitive and confidential information with the utmost professionalism and discretion
  • Provide general administrative support, including expense reporting, document management, and office organization
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive assistant

Responsible for performing general administrative support tasks involved in an o...
Location
Location
Egypt , Cairo
Salary
Salary:
Not provided
https://www.hpe.com/ Logo
Hewlett Packard Enterprise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school education or equivalent
  • Typically requires 3-5 years general administrative experience, or equivalent combination of experience and college level education
  • Intermediate to senior level administrative knowledge and skills
  • Senior level knowledge in some administrative tasks
  • Ability to work with multiple issues/projects
  • Experience/ability to support more than one employee's general administrative needs
  • Specific advanced level of software skills as required by the work unit
Job Responsibility
Job Responsibility
  • Performing general administrative support tasks
  • Assisting supervisory and non-supervisory employees with various administrative support tasks
  • General filing and records maintenance
  • Compiling data for reports
  • Assisting with administrative tasks associated with cost center budgets
  • Scheduling appointments and meetings
  • Calendar maintenance for one or more employees
  • Answering/screening telephone calls
  • Preparing expense reports
  • Preparing/editing presentations
What we offer
What we offer
  • Health & Wellbeing benefits
  • Personal & Professional Development programs
  • Unconditional Inclusion
  • Comprehensive suite of benefits supporting physical, financial and emotional wellbeing
  • Fulltime
Read More
Arrow Right

Executive Assistant

Are you an organised, detail-oriented professional with a passion for supporting...
Location
Location
United Kingdom , City Of London
Salary
Salary:
18.70 - 22.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Advanced proficiency in Word, Excel, Outlook, and PowerPoint
  • Experience with electronic databases and event management
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to meet tight deadlines
  • Ability to understand and monitor budgetary processes
Job Responsibility
Job Responsibility
  • Welcome guests and organise high-profile events
  • Support staff with meeting arrangements, travel, and project administration
  • Manage diaries, travel, meetings, and events with precision
  • Prepare and distribute materials for meetings and committees
  • Handle internal and external communications effectively
  • Stay informed on key strategic projects within the office
  • Use your initiative to prioritise tasks and work autonomously
  • Provide project support through research and documentation
  • Assist in decision-making related to strategic developments
  • Maintain confidentiality and respect data protection protocols
What we offer
What we offer
  • Work alongside a dynamic team in a supportive environment
  • Contribute to strategic initiatives that shape our organisation
  • Enjoy a hybrid working policy
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provi...
Location
Location
United States , Detroit
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Executive Assistant or in a similar administrative role
  • Strong proficiency in calendar management and scheduling tools
  • Expertise in arranging and coordinating travel plans, including flights and accommodations
  • Advanced skills in Adobe Acrobat and other office software
  • Exceptional organizational and time management abilities
  • Excellent communication skills, both written and verbal
  • High level of discretion and ability to handle sensitive information
  • Ability to multitask and adapt to changing priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management
  • Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation
  • Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat
  • Facilitate executive meetings by preparing agendas, taking notes, and tracking action items
  • Handle sensitive and confidential information with discretion and professionalism
  • Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication
  • Organize and prioritize tasks to support executives in achieving their goals efficiently
  • Monitor deadlines and follow up on pending tasks to ensure timely completion
  • Collaborate with other teams and departments to gather information and provide executive-level support
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Eligibility for company 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Executive Assistant

BDP Quadrangle is seeking an Intermediate Executive Assistant.
Location
Location
Canada , Toronto
Salary
Salary:
Not provided
bdp.com Logo
BDP UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must have five years of experience working as an Executive Assistant
  • Must have a college diploma or university degree in business administration or equivalent
  • Candidates must have a polished, articulate, discreet and professional attitude
  • Flexible approach to work with strong business acumen
  • Proactive mindset to take initiative and willing to ask questions when required
  • Excellent interpersonal skills and the ability to develop strong relationships within the organisation as well as with third parties
  • Effective verbal and written communication skills with staff, at all levels, and third parties
  • Strong leadership skills and ability to work well within a team
  • Good judgment with confident and capable decision-making skills
  • Good time management skills, ability to multitask, and ability to meet objectives
Job Responsibility
Job Responsibility
  • Calendar management for the Principal – Studio Head and Principal – Business Director
  • Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.)
  • Supervising the Executive Assistant “EA” Team with regards to: - Employee relations
  • - Principal travel arrangements
  • - Managing team’s Executive Assistant inbox and calendar
  • Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries
  • Tracking of extra-provincial licensing and renewals
  • Support in coordination of studio events and client hospitality
  • Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat
  • Catering management and reception duties support
Read More
Arrow Right

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...
Location
Location
United States , New York
Salary
Salary:
139000.00 - 173500.00 USD / Year
blackline.com Logo
BlackLine
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
  • Bachelor's degree or equivalent experience
  • Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
  • Proficiency in expense reporting systems, preferably Concur
  • Absolute dependency – errors are rare, deadlines are sacred
  • Project calm, confidence, and stability
  • Exceptional communication skills
  • Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
  • Ability to understand the big picture and be proactive to prevent problems/conflicts
  • Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
Job Responsibility
Job Responsibility
  • Anticipate needs before they are spoken
  • Exercise impeccable judgment on what should reach the CEO and what should be filtered out
  • Read the room well – knows what matters to the CEO at that point in time
  • Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
  • Represent the CEO with warmth, authority, and professionalism
  • Manage the CEO’s calendar
  • Arrange travel (domestic and international)
  • Handle surprise without panic – always have a plan B
  • Manage expenses
  • Prepare and organize meetings
What we offer
What we offer
  • short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans
  • Fulltime
Read More
Arrow Right

Executive Assistant

As an Executive Assistant, you'll partner directly with senior leaders—managing ...
Location
Location
United States , Des Moines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate's degree or 3+ years' experience as an Executive Assistant
  • Minimum five years supporting senior executives in a fast-paced environment
  • Excellent organizational skills
  • able to balance priorities under tight deadlines
  • Advanced Microsoft Office Suite skills (Word, PowerPoint, Excel, Outlook)
  • Exceptional written and verbal communication
  • Attention to detail and ability to problem solve
  • Collaborative, innovative, trustworthy, and positive personality
Job Responsibility
Job Responsibility
  • Management of executive calendars, communication, and travel
  • Process expenses, timesheets, invoices, and administrative tasks with accuracy
  • Prepare and assemble polished presentations, reports, and materials
  • Organize and facilitate leadership team meetings including agendas and follow-up
  • Handle communication across leadership and departments
  • Assist with projects as requested
  • Display professionalism, reliability, and confidentiality in all interactions
What we offer
What we offer
  • Competitive compensation
  • Growth opportunities
  • Supportive culture focused on teamwork, excellence, and performance
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
Remote jobs Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog Salaries Tools About Us FAQ Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy