Executive Administrative Assistant Advanced Job at Robert Half (New York City)

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

New

Executive Administrative Assistant

We are seeking a highly skilled Executive Administrator to provide high-level su...

Location

United States , Norcross

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
5+ years of executive administrative support experience
Proven experience supporting senior executives or C-level leadership
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Excellent time management, problem-solving, and multitasking abilities
High attention to detail and strong follow-through
Ability to work independently and maintain professionalism under pressure

Job Responsibility

Provide comprehensive administrative support to executives and leadership teams
Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
Prepare correspondence, presentations, reports, and other business documents
Coordinate travel arrangements, itineraries, and expense reporting
Serve as a liaison between executives, internal teams, clients, and external partners
Organize and support executive meetings, including agendas, materials, and follow-up actions
Track deadlines, priorities, and projects to ensure timely completion
Handle confidential and sensitive information with a high degree of professionalism
Support office operations and assist with special projects as needed
Improve administrative processes and recommend efficiencies where appropriate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

New

Executive Administrative Assistant

Location

United States , Kennesaw

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of executive administrative support experience
Proven experience supporting senior executives or C-level leadership
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Excellent time management, problem-solving, and multitasking abilities
High attention to detail and strong follow-through
Ability to work independently and maintain professionalism under pressure

Job Responsibility

Provide comprehensive administrative support to executives and leadership teams
Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
Prepare correspondence, presentations, reports, and other business documents
Coordinate travel arrangements, itineraries, and expense reporting
Serve as a liaison between executives, internal teams, clients, and external partners
Organize and support executive meetings, including agendas, materials, and follow-up actions
Track deadlines, priorities, and projects to ensure timely completion
Handle confidential and sensitive information with a high degree of professionalism
Support office operations and assist with special projects as needed
Improve administrative processes and recommend efficiencies where appropriate

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Medical Administrative Executive Assistant

Medical Administrative Executive Assistant Reports To Practice Manager and Busin...

Location

United States , West Harrison

Salary:

70000.00 - 95000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Associate degree required
Bachelor's degree preferred
Minimum of 3 years of experience in an administrative assistant or medical administrative role
Strong multitasking, organizational, and time-management skills
Excellent written and verbal communication skills
Professional phone etiquette and interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Knowledge of insurance procedures and medical office workflows
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred

Job Responsibility

Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities
Coordinate and confirm appointments, meetings, and networking events
Answer, screen, and direct phone calls while ensuring timely follow-up
Serve as the primary point of contact for patients, providers, and vendors
Expedite patient and provider requests, including prescription renewals and medical documentation
Confirm patient appointments at least 48 hours in advance
Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system
Verify insurance eligibility prior to appointments
Obtain and document authorizations for radiology studies, therapies, and medical equipment
Coordinate with radiology facilities and outside providers for scheduling and approvals

Fulltime

Executive Administrative Assistant - Marketing

The Executive Admin reports to the VP Head of Global Consumer Engagement & Exper...

Location

United States , Bridgewater

Salary:

90000.00 - 110000.00 USD / Year

Nestle Health Science

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
advanced degree strongly preferred
5+ years of executive or senior administrative support experience required
Experience managing complex calendars, meetings, travel, and confidential information in a fast-paced environment required
Experience coordinating across cross-functional teams and balancing multiple priorities strongly preferred
Proficiency with Microsoft Office and virtual meeting tools
Experience with Concur Online Travel & Expenses as well as SAP a plus

Job Responsibility

Manage complex calendars, appointments, and scheduling priorities for multiple members of the Holistic Health Leadership Team
Coordinate internal and external meetings, including agendas, logistics, materials, room setup, and follow-up actions
Arrange and manage detailed travel itineraries, accommodations, transportation, and expense documentation for leadership team travel
Prepare, edit, and organize presentations, reports, correspondence, and other leadership materials with accuracy and professionalism
Monitor and help prioritize incoming requests, communications, and issues to support efficient decision-making and time management across supported leaders
Serve as a liaison with senior leaders, team members, and external partners while maintaining professionalism and confidentiality
Track action items, deadlines, and follow-ups to help ensure timely execution of leadership priorities
Support meeting preparation through document gathering, briefing materials, note coordination, and post-meeting follow-up
Handle confidential information and sensitive matters with a high degree of discretion, judgment, and integrity
Continuously improve administrative processes, organization systems, and leadership support practices to enhance efficiency

What we offer

401k with company match
healthcare coverage
performance-based incentives
competitive total rewards package

Fulltime

Executive Administrative Assistant

A fast-paced organization in the San Diego area is seeking an experienced Execut...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive administrative or high-level administrative experience required
Experience supporting C-level executives strongly preferred
Advanced Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint) required
Experience with calendar management and scheduling tools preferred
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to anticipate needs and work proactively
High level of professionalism and discretion
Ability to manage multiple priorities in a fast-paced environment
Strong problem-solving and decision-making abilities

Job Responsibility

Manage complex executive calendars, scheduling meetings, and coordinating priorities
Arrange domestic and international travel, including itineraries and expense reporting
Prepare meeting agendas, presentations, and follow-up documentation
Serve as a liaison between executives and internal/external stakeholders
Handle confidential information with discretion and professionalism
Support daily administrative operations for leadership team
Draft correspondence, reports, and executive communications
Coordinate meetings, board materials, and leadership events
Track deadlines, action items, and project deliverables
Assist with special projects and strategic initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Executive Administrative Assistant

Robert Half is looking for a detail-oriented Executive Administrative Assistant ...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education
3+ years of experience as Executive Assistant
Non-Profit or Higher Education Experience
Social Media Platform Experience
Advanced proficiency in Microsoft Office 365 Suite: Outlook, Word, Excel, and PowerPoint
Experience with Adobe Suite, Canva, Trello, and some working knowledge of CRM database
Excellent communication, public relations, and interpersonal skills both orally and in writing

Job Responsibility

Provide comprehensive administrative support to ensure smooth daily operations
Manage schedules, organize meetings, and coordinate calendars for executives
Assist with creating and managing content for social media platforms
Collaborate with donors and maintain donor relations to support fundraising goals
Utilize Microsoft Office tools to prepare reports, presentations, and correspondence
Leverage tools like Adobe and Trello to streamline workflows and project management
Work effectively within a higher education or non-profit setting to support organizational objectives
Communicate professionally and assertively to ensure tasks and priorities are met
Maintain accurate records and documentation for internal and external communications
Support event planning and execution as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Executive Administrative Assistant

We are seeking a highly organized Executive Administrative Assistant to provide ...

Location

United States , Franklin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience supporting senior-level executives in a professional environment
Strong calendar management, meeting coordination, and travel arrangement experience
Exceptional written and verbal communication skills with a high level of professionalism
Proven ability to handle confidential and sensitive information with discretion
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent organizational skills with the ability to prioritize and multitask in a fast-paced environment
Proactive problem-solver with strong attention to detail and follow-through

Job Responsibility

Managing calendars
Coordinating meetings
Handling confidential information
Preparing professional correspondence
Ensuring day-to-day operations run smoothly and efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

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Executive Administrative Assistant Advanced

Job Description

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Requirements

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