Executive Administrative Assistant Advanced Job at Robert Half (New York City)

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

Medical Administrative Executive Assistant

Medical Administrative Executive Assistant Reports To Practice Manager and Busin...

Location

United States , West Harrison

Salary:

70000.00 - 95000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Associate degree required
Bachelor's degree preferred
Minimum of 3 years of experience in an administrative assistant or medical administrative role
Strong multitasking, organizational, and time-management skills
Excellent written and verbal communication skills
Professional phone etiquette and interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Knowledge of insurance procedures and medical office workflows
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred

Job Responsibility

Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities
Coordinate and confirm appointments, meetings, and networking events
Answer, screen, and direct phone calls while ensuring timely follow-up
Serve as the primary point of contact for patients, providers, and vendors
Expedite patient and provider requests, including prescription renewals and medical documentation
Confirm patient appointments at least 48 hours in advance
Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system
Verify insurance eligibility prior to appointments
Obtain and document authorizations for radiology studies, therapies, and medical equipment
Coordinate with radiology facilities and outside providers for scheduling and approvals

Fulltime

Executive Administrative Assistant - Marketing

The Executive Admin reports to the VP Head of Global Consumer Engagement & Exper...

Location

United States , Bridgewater

Salary:

90000.00 - 110000.00 USD / Year

Nestle Health Science

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
advanced degree strongly preferred
5+ years of executive or senior administrative support experience required
Experience managing complex calendars, meetings, travel, and confidential information in a fast-paced environment required
Experience coordinating across cross-functional teams and balancing multiple priorities strongly preferred
Proficiency with Microsoft Office and virtual meeting tools
Experience with Concur Online Travel & Expenses as well as SAP a plus

Job Responsibility

Manage complex calendars, appointments, and scheduling priorities for multiple members of the Holistic Health Leadership Team
Coordinate internal and external meetings, including agendas, logistics, materials, room setup, and follow-up actions
Arrange and manage detailed travel itineraries, accommodations, transportation, and expense documentation for leadership team travel
Prepare, edit, and organize presentations, reports, correspondence, and other leadership materials with accuracy and professionalism
Monitor and help prioritize incoming requests, communications, and issues to support efficient decision-making and time management across supported leaders
Serve as a liaison with senior leaders, team members, and external partners while maintaining professionalism and confidentiality
Track action items, deadlines, and follow-ups to help ensure timely execution of leadership priorities
Support meeting preparation through document gathering, briefing materials, note coordination, and post-meeting follow-up
Handle confidential information and sensitive matters with a high degree of discretion, judgment, and integrity
Continuously improve administrative processes, organization systems, and leadership support practices to enhance efficiency

What we offer

401k with company match
healthcare coverage
performance-based incentives
competitive total rewards package

Fulltime