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Aquent Logo Aquent · Office Administration

Executive Administrative Assistant 3

United States, Redmond 45.00 - 52.00 USD / Hour · Job Posted January 03, 2026
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Job Description

We are seeking a highly skilled and dynamic individual to join a central staff team, providing essential support to a key leader within the organization. This is an incredible opportunity to be the operational backbone of a high-impact team, directly contributing to the smooth functioning and success of critical initiatives.

Job Responsibility

  • Provide comprehensive calendar management for a senior leader
  • Orchestrate all aspects of meeting preparation and logistics
  • Craft and deliver professional, polished communications to executive teams and external partners
  • Proactively drive prioritization decisions and ensure continuous, clear communication with management and central staff
  • Assist with executive travel arrangements and expense reporting
  • Lead and manage various end-to-end projects, from coordinating and executing team events to overseeing onboarding and offboarding processes
  • Develop and manage workback schedules and checkpoints to ensure successful event outcomes
  • Oversee the procurement of team hardware for new hires and departing employees.

Requirements

  • Minimum of 5-7 years of relevant administrative experience
  • Demonstrated proficiency with standard office applications
  • Exceptional ability to maintain discretion and handle sensitive, confidential information
  • Proven commitment to a long-term engagement, with a strong preference for candidates available for a full 18-month duration
  • Ability to commence work promptly
  • Excellent verbal and written communication skills
  • Extensive experience in a fast-paced environment, coupled with the ability to effectively multitask and manage competing priorities
  • Ability to lift at least 10 lbs.

Nice to have

  • Bachelor’s Degree in Communication or Business
  • Advanced experience working directly with executive-level leaders
  • Superior verbal and written communication skills, coupled with strong customer service and interpersonal abilities
  • Demonstrated capacity to work autonomously and manage time efficiently
  • A proven track record of maintaining organized and confidential information in accordance with company policies
  • Potential for extension based on performance and business needs.

What we offer

  • Subsidized health, vision, and dental plans
  • Paid sick leave
  • Retirement plans with a match.
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