Executive Administrative Assistant 3 Job at Aquent (Redmond)

Executive Administrative Assistant 3

We are seeking a highly skilled and dynamic individual to join a central staff t...

Location

United States , Redmond

Salary:

45.00 - 52.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

Minimum of 5-7 years of relevant administrative experience
Demonstrated proficiency with standard office applications
Exceptional ability to maintain discretion and handle sensitive, confidential information
Proven commitment to a long-term engagement, with a strong preference for candidates available for a full 18-month duration
Ability to commence work promptly
Excellent verbal and written communication skills
Extensive experience in a fast-paced environment, coupled with the ability to effectively multitask and manage competing priorities
Ability to lift at least 10 lbs.

Job Responsibility

Provide comprehensive calendar management for a senior leader
Orchestrate all aspects of meeting preparation and logistics
Craft and deliver professional, polished communications to executive teams and external partners
Proactively drive prioritization decisions and ensure continuous, clear communication with management and central staff
Assist with executive travel arrangements and expense reporting
Lead and manage various end-to-end projects, from coordinating and executing team events to overseeing onboarding and offboarding processes
Develop and manage workback schedules and checkpoints to ensure successful event outcomes
Oversee the procurement of team hardware for new hires and departing employees.

What we offer

Subsidized health, vision, and dental plans
Paid sick leave
Retirement plans with a match.

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

Medical Administrative Executive Assistant

Medical Administrative Executive Assistant Reports To Practice Manager and Busin...

Location

United States , West Harrison

Salary:

70000.00 - 95000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Associate degree required
Bachelor's degree preferred
Minimum of 3 years of experience in an administrative assistant or medical administrative role
Strong multitasking, organizational, and time-management skills
Excellent written and verbal communication skills
Professional phone etiquette and interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Knowledge of insurance procedures and medical office workflows
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred

Job Responsibility

Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities
Coordinate and confirm appointments, meetings, and networking events
Answer, screen, and direct phone calls while ensuring timely follow-up
Serve as the primary point of contact for patients, providers, and vendors
Expedite patient and provider requests, including prescription renewals and medical documentation
Confirm patient appointments at least 48 hours in advance
Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system
Verify insurance eligibility prior to appointments
Obtain and document authorizations for radiology studies, therapies, and medical equipment
Coordinate with radiology facilities and outside providers for scheduling and approvals

Fulltime

Executive Administrative Assistant

We are currently seeking candidates for an Executive Administrative Assistant op...

Location

United States , Fort Lauderdale

Salary:

35.00 - 40.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

3+ years of executive administrative or office management experience
Demonstrated experience supporting senior leadership in a corporate setting
Strong calendar coordination and travel arrangement capabilities
Excellent written and verbal communication abilities
Proven organizational skills and ability to multitask effectively
High level of professionalism and discretion with confidential matters
Proficiency with Microsoft Office Suite
Ability to work effectively in a fast-paced environment
Flexible and adaptable

Job Responsibility

Provide calendar management and scheduling support across multiple time zones
Arrange domestic and international travel, including flights, accommodations, and itineraries
Prepare meeting agendas and coordinate logistics for internal and external meetings
Facilitate communication flow between leadership and internal/external stakeholders
Oversee office supply management and coordinate vendor relationships
Process expense documentation and track office-related spending
Maintain an organized workspace and filing systems
Support operational projects and administrative initiatives as assigned
Manage competing priorities and shifting demands in a dynamic environment
Provide additional support as needed

Fulltime

Executive Administrative Assistant

Our client is looking for an Executive Administrative Assistant to join a contra...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in administrative, clerical, or office support roles, ideally within a detail-oriented services environment
Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to manage calendars, appointments, and competing priorities with strong follow-through
Experience using file management systems and maintaining accurate organizational records
Familiarity with social media coordination, marketing-related tools, and basic design or editing platforms
Strong written and verbal communication skills with a detail-oriented and service-oriented approach
High level of organization, attention to detail, and ability to produce accurate work in a fast-moving environment
Dependable, proactive, and comfortable supporting occasional after-hours events when needed

Job Responsibility

Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members
Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors
Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination
Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details
Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator
Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut
Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs
Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Fulltime

Executive Administrative Assistant

Are you looking for a challenging role where you will have the opportunity to ha...

Location

Canada , Oakville

Salary:

28.17 - 38.73 USD / Hour

Randstad

Expiration Date

July 05, 2026

Requirements

5–8 years of experience
Strong organizational skills with a sharp eye for detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office suit and Concur

Job Responsibility

Support 3-4 directors and their teams (75 ppl on total)
Exec admin tasks
Schedule meetings
Organizing events
Organize meetings
Onboarding new team members
Organize communication distribution
Organize travel for execs
Work with seasoned team of Exec Ass
Coordinate logistics

What we offer

Competitive Salary
Contract Duration: 6 months (Possibility of extension)
Location: Oakville, ON
Schedule: Monday to Friday (Stable day schedule)
Global opportunities for professional growth and development

Fulltime

Executive Administrative Assistant

General Motors is seeking a highly organized and proactive Executive Assistant t...

Location

United States , Warren

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

3-5+ years’ experience as an Executive Administrative Assistant supporting Senior level Executives/Leaders is required
Demonstrate a high-level of integrity and discretion handling confidential matters
Demonstrated ability to operate in a fast-paced, dynamic environment
Ability to look ahead, proactive anticipation of leader and business needs
Demonstrated ability to work independently in an ever-changing environment
Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Highly proficient verbal and written communication skills
Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
Strong attention to detail and accuracy are required
Must be flexible and demonstrate strong learning agility

Job Responsibility

Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses
Assist with projects, ensuring deadlines are met and objectives are achieved
Create, edit, and format documents, spreadsheets, and presentations
Serve as a liaison between the executives and internal/external stakeholders
Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items
Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency
Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects
Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed

Fulltime

Executive Administrative Assistant

Robert Half is looking for a detail-oriented Executive Administrative Assistant ...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education
3+ years of experience as Executive Assistant
Non-Profit or Higher Education Experience
Social Media Platform Experience
Advanced proficiency in Microsoft Office 365 Suite: Outlook, Word, Excel, and PowerPoint
Experience with Adobe Suite, Canva, Trello, and some working knowledge of CRM database
Excellent communication, public relations, and interpersonal skills both orally and in writing

Job Responsibility

Provide comprehensive administrative support to ensure smooth daily operations
Manage schedules, organize meetings, and coordinate calendars for executives
Assist with creating and managing content for social media platforms
Collaborate with donors and maintain donor relations to support fundraising goals
Utilize Microsoft Office tools to prepare reports, presentations, and correspondence
Leverage tools like Adobe and Trello to streamline workflows and project management
Work effectively within a higher education or non-profit setting to support organizational objectives
Communicate professionally and assertively to ensure tasks and priorities are met
Maintain accurate records and documentation for internal and external communications
Support event planning and execution as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

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Executive Administrative Assistant 3

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