Executive Admin Job at Robert Half (San Leandro)

Executive Admin

An executive assistant plays a vital role in supporting top executives by managi...

Location

United States , Henderson

Salary:

Not provided

MR Williams

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree

Job Responsibility

Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Other duties as assigned by management

Executive Admin

We are seeking a highly organized and proactive Executive Admin (Females Only) t...

Location

Saudi Arabia , Riyadh

Salary:

Not provided

Cubic Information Systems

Expiration Date

Until further notice

Requirements

A Diploma’s degree in Business Administration or a related field is preferred
2+ years of experience in an administrative support role, preferably in a corporate environment in KSA
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong communication skills in both Arabic and English, both written and verbal
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage time effectively in a fast-paced environment
Strong interpersonal skills and the ability to work collaboratively with a diverse team
The applicant for this job must be a resident of KSA

Job Responsibility

Provide comprehensive administrative support KSA office, including calendar management, travel arrangements, and meeting coordination
Prepare and edit correspondence, reports, presentations, and other documents
Manage incoming communications, including emails and phone calls, ensuring timely responses and appropriate follow-up
Assist in organizing company events, meetings, and conferences, including logistics and material preparation
Maintain and organize files and documents, both physical and electronic, ensuring easy access and confidentiality
Conduct research and compile information to support executive decision-making
Collaborate with other team members to streamline office operations and improve efficiency

Fulltime

Executive Admin

We are looking for an Executive Admin who will manage and optimize alerts and ma...

Location

United States , Fort Meade

Salary:

65000.00 - 98200.00 USD / Year

Trace3

Expiration Date

Until further notice

Requirements

Good oral and written skills
Excellent organizational skills
Knowledgeable and experienced in working with common MS applications (e.g., Word, Excel, PowerPoint, Outlook)
Bachelor’s Degree + 0 years of relevant experience or 2 years relevant experience
Active/current TS/SCI with a polygraph

Job Responsibility

Manage and optimize alerts and manning rosters
Coordinate with staff and Command leadership to ensure maximum personnel readiness
Provide document and management support tasks in support of Joint Task Force leadership
Manage the accountability for key documents and records, including performance and recognition reports
Provide integrated scheduling support and space resource management for the Joint Task Force
Coordinate for requirements, order, delivery, and distribution of supplies
Coordinate recruiting events and advertising in Command spaces
Manage correspondence with Joint Task Force applicants and coordinate interview scheduling and feedback
Provide facilitation and communications support for Command meetings

What we offer

Comprehensive medical, dental and vision plans for you and your dependents
401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
Competitive Compensation
Training and development programs
Major offices stocked with snacks and beverages
Collaborative and cool culture
Work-life balance and generous paid time off

Fulltime

Executive Admin

We are looking for an Executive Admin to provide high-level support to senior ex...

Location

United States , Daytona Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 7 years of experience supporting senior executives, founders, or company owners
Proven ability to coordinate complex travel schedules involving multiple stakeholders
Familiarity with private company or closely held environments is preferred
Exceptional organizational skills with the ability to manage competing priorities effectively
Strong communication skills, both written and verbal, with a detail-oriented approach
High level of discretion and ability to handle sensitive matters confidentially
Proficiency in Microsoft Outlook and Excel, including advanced formulas
Experience preparing detailed agendas, reports, and presentations for executive meetings

Job Responsibility

Manage executive schedules, ensuring appointments and meetings are effectively organized and prioritized
Coordinate detailed travel plans, including flights, accommodations, and itineraries for business and personal purposes
Act as the primary point of contact for internal and external stakeholders, maintaining professionalism and discretion
Facilitate executive meetings by preparing agendas, presentations, and necessary documentation
Handle sensitive information with confidentiality and proactively address related tasks
Oversee seamless transitions between office, remote work, and travel environments
Monitor and address time-sensitive tasks to support uninterrupted business operations
Utilize tools such as Microsoft Outlook and Excel to optimize scheduling and reporting processes
Collaborate with other team members to align on priorities and ensure smooth workflow
Provide administrative support, including document preparation and correspondence management

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Executive Admin Assistant

Supports the General Manager and his/her team by completing administrative respo...

Location

Indonesia , Jakarta

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the administrative assistance, clerical services, or related professional area
OR 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
no work experience required

Job Responsibility

Completing administrative responsibilities
organizing, composing and distributing correspondence to both employees and guests
initial response and follow up to inquiries
collecting and tracking problem resolution information
assisting managers in preparation of various reports and presentations
assisting with the design and preparation of statistical reports
attending, transcribing and distributing minutes
participating in staff meetings, executive committee meeting and department meetings
making new files
maintaining existing files

Fulltime

New

Osh Admin Executive

Location

Dominican Republic , Punta Cana

Salary:

516100.00 DOP / Year

TUI

Expiration Date

Until further notice

Requirements

Outstanding skills in planning, administration, and management, along with experience or education in finance and accounting
Proficient with computers and technically skilled to operate in a new digital and global virtual service environment
Strong attention to detail with the capability to manage multiple tasks while maintaining focus on future planning
Excellent verbal and written communication skills in English
regional requirements for additional languages being advantageous for liaising with key stakeholders across multiple destinations
Travel industry knowledge is valuable as well as experience dealing with ambiguity within a global and multinational environment
A talented team player capable of working remotely and independently in a fast-paced virtual environment, eager to learn, grow, and advance their career while spreading smiles worldwide
Right to work in Dominican Republic and speak English

Job Responsibility

Responsible for the processing of global remote liquidations, including controlling, reconciling, and recording data in the relevant systems
Responsible for the physical handling and control of petty cash, including counting funds, recording transactions in the system, and ensuring accurate reconciliation
Handling source market payments and collections, reconciling accounts, and meeting strict deadlines to provide the necessary data
Ensure that all employees follow the rules and procedures for the liquidation process
Responsible for maintaining the property management tool by uploading contracts, downloading reports, and supporting other essential tasks related to property management as needed
Responsible for calculating commissions for all sales representatives and ensuring adherence to deadlines to send final reports to HR departments for processing
Provide data analysis and ad hoc reporting on request, liaising with operational, finance and revenue departments
Handling JIRA tickets, including money wallet management
Assist with similar administrative tasks from other business units

What we offer

A job at TUI offers more than your basic salary which already starts at $516,100 DOP gross per year
Pay for all training days completed plus free access to our TUI Learning Hub, TUI Skills Academy & language lessons
Get involved with charity and sustainability initiatives like the TUI Care Foundation and complimentary access to our dedicated WeCare Team & 24/7 Wellbeing Hub
Level up your career with growth opportunities tailored to your unique skills and expertise

Fulltime

New

Hr & admin executive

This organisation is a well-established market leader within the engineering and...

Location

Malaysia , Kuala Lumpur

Salary:

4500.00 - 5500.00 RM / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Proven experience working as a human resource generalist, preferably within a corporate or industrial environment
working knowledge of local statutory regulations, claims verification procedures, and government compliance workflows
experience handling human resource development fund grant processes and basic expatriate tax coordination
capability to manage operational workflows independently while maintaining close attention to administrative detail
2 years experience
Bachelor Degree

Job Responsibility

Coordinate daily office administrative operations and maintain accurate employee records
facilitate end-to-end onboarding and offboarding processes for internal personnel
verify staff expense claims, overtime submissions, and vendor payments in alignment with corporate policies
administer training grant applications and coordinate employee development programmes
liaise with external consultants regarding expatriate coordination and prepare required statutory government reports

Admin Executive

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems

Fulltime

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