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Robert Half Logo Robert Half · Office Administration

Executive Admin Support

United States, Los Angeles · Job Posted May 03, 2026
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Job Description

We are seeking an Executive Admin Support temp who oversees and performs all administrative functions for two executives. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records.

Job Responsibility

  • Assist in the management of the two executives’ office, including answering phone calls, filing maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling
  • Maintain the two executives’ daily work schedule and acquire documents and information as needed by the executives
  • Update and manage the executive’s appointment calendar and Departmental task list
  • Maintain filing system and further develop to make more efficient
  • Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design
  • Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes
  • Assist with making course, event and travel arrangements
  • Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed
  • Other duties as assigned

Requirements

  • A minimum of 4 years demonstrated experience providing administrative support to executive management staff or office management experience
  • Two years of college
  • Bachelor's degree preferred
  • Relevant work experience may be substituted for college level education
  • Proficient in computerized accounting systems, Excel and Word
  • Strong attention to detail, accuracy, time management and work prioritization

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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