Events & Workplace Specialist Job at Conclusive Financial (Tallinn)

Workplace Experience Specialist

As the Workplace Experience Lead, you’ll oversee the day-to-day experience withi...

Location

Ireland , Dublin

Salary:

Not provided

Intercom

Expiration Date

Until further notice

Requirements

Minimum of 3+ years of experience in Workplace Experience or a relevant role with a significant emphasis on creating and delivering elevated employee experiences
Possess strong leadership skills with a proven ability to coach and develop a team
Demonstrate exceptional budget management skills with a track record of building business cases and managing expenses effectively
Exhibit strong attention to detail, organizational planning, time management, and multitasking abilities
Exceptional verbal and written communication skills to effectively interact with all levels from a vendor to executive
Experience and comfort in working within a fast-paced office environment

Job Responsibility

Design and implement strategies that drive workplace efficiency and elevate the overall employee experience
Deliver a best-in-class front-of-house experience, ensuring a welcoming, functional, and polished environment for all employees and guests
Plan and execute local employee events that are engaging, on-brand, and aligned with budget expectations
Oversee daily food programs, including catering, snacks, and event-related offerings, ensuring quality and consistency
Serve as a cultural ambassador—leading internal activations, team-building initiatives, and community-driven events
Maintain a high standard of office cleanliness, functionality, and brand alignment through daily oversight
Partner cross-functionally to coordinate space planning, office moves, renovations, and facility repairs
Manage and triage office-related requests, ensuring timely resolution within defined SLAs
Develop, implement, and uphold office policies, procedures, and operational processes
This role requires a consistent 5-day in-office presence each week

What we offer

Competitive salary and equity in a fast-growing start-up
We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
Regular compensation reviews - we reward great work!
Pension scheme & match up to 4%
Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
Flexible paid time off policy
Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
MacBooks are our standard, but we also offer Windows for certain roles when needed

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

Switzerland , Zurich

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the ZRH, MUC, BER and VIE hubs operate smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

United States , Boston

Salary:

76500.00 - 95000.00 USD / Year

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services, whether arranged through the landlord or directly by Perk (e.g., food & beverage, maintenance, cleaning, security, gardening, waste management), to ensure optimal costs, service quality, and response times
Collaborate with Experience, TechOps, Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

What we offer

Receive competitive compensation and equity ownership in Perk
Rest and recharge with our generous allocation of 20 vacation days and 12 public holidays
Enjoy the flexibility of three medical plans to choose from, with company contributions and an HSA when enrolling in an HDHP medical plan
Take control of your physical health with additional comprehensive benefit plans, covering dental, vision and Wellhub’s gym subscription from your start date
Rest assured that you’re covered by life and disability policies from your start date, with options to add extra protection through voluntary buy-up plans
Plan for your future with our 401(k) plan with company matching contributions
Care for your furry friends through partner discounts on pet insurance
Join our unforgettable Perk events, including our spectacular annual summer party
Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
Focus on your family with 12-16 weeks’ paid parental leave

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

Spain , Barcelona

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organised and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

What we offer

Competitive compensation, including equity in the company
Generous vacation days so you can rest and recharge
Health perks such as private healthcare or gym allowance, depending on location
Flexible compensation plan to help you diversify and increase the net salary
Unforgettable TravelPerk events, including travel to one of our hubs
Spring Health - Get access to 12x therapy & 12x coaching sessions per year!
Exponential growth opportunities
VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice
IRL English or Spanish Lessons are held in the Barcelona office
Parental leave: 12 to 16 weeks, based on location and eligibility factors

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

United States , Chicago

Salary:

76500.00 - 95000.00 USD / Year

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services, whether arranged through the landlord or directly by Perk (e.g., food & beverage, maintenance, cleaning, security, gardening, waste management), to ensure optimal costs, service quality, and response times
Collaborate with Experience, TechOps, Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

What we offer

Receive competitive compensation and equity ownership in Perk
Rest and recharge with our generous allocation of 20 vacation days and 12 public holidays
Enjoy the flexibility of three medical plans to choose from, with company contributions and an HSA when enrolling in an HDHP medical plan
Take control of your physical health with additional comprehensive benefit plans, covering dental, vision and Wellhub’s gym subscription from your start date
Rest assured that you’re covered by life and disability policies from your start date, with options to add extra protection through voluntary buy-up plans
Plan for your future with our 401(k) plan with company matching contributions
Care for your furry friends through partner discounts on pet insurance
Join our unforgettable Perk events, including our spectacular annual summer party
Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
Focus on your family with 12-16 weeks’ paid parental leave

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

United Kingdom , London

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

Fulltime

Senior Specialist, APAC Workplace

We’re not just building better tech. We’re rewriting how data moves and what the...

Location

Singapore , Singapore

Salary:

Not provided

Confluent

Expiration Date

Until further notice

Requirements

At least 3 years of experience in workplace, EHS, employee experience, community building or related orgs
Attention to details, proactive and very well organised
An ownership mentality with the ability to execute independantly
Strong written and oral communication skills
Ability to work cross-culturally and cross-functionally
High level of creativity and problem-solving
Systems: GSuite, Excel/Google Sheets, Jira ticketing, Access management systems, Coworking platform portals

Job Responsibility

Own and manage the APAC (Singapore and Jakarta currently) office operations including access & security, vendors, amenities stocking, events and perk management
Function as administrative liaison to regional stakeholders with a focus on solutioning their needs around workspaces and adjacent issues
Manage sheets, docs, systems and vendor portals
Plan and execute company-wide or site-wide events aimed at boosting morale and fostering a positive work environment
Liaising/partnering with the People team to coordinate the regional roll-out of HR programs and policies
Manage Workplace and Employee safety by keeping up to date on local guidelines and regulations related to workplace safety and maintaining a safe and secure workplace
Build relationships and be the go-to person for local stakeholders, employees and APAC office vendors, landlord PoCs, etc
Track and manage the budget for APAC locations
Serve as the SME for on-demand workspace programs and remote engagement planning

What we offer

Remote-First Work
Robust Insurance Benefits
Flexible Time Away
The Best Teammates
Experience Ambassadors
Open and Honest Culture
Well-Being and Growth

Client Services & Catering Assistant

At BaxterStorey, we believe that it is our people that set us apart, that’s why ...

Location

United Kingdom , Glasgow

Salary:

24000.00 GBP / Year

Baxter Storey

Expiration Date

Until further notice

Requirements

Shows sincere enthusiasm about this position and is passionate about delivering extraordinary services and amazing customer moments
Has great human skills (listening, empathy, patience)
A strong communicator with high energy, who can easily interact with colleagues and guests
Proactive with a positive attitude and the ability to bring creativity, fun and flair into the everyday
Is committed and with a desire to continually learn and improve
A team player with the ability to motivate, encourage, empower and inspire others

Job Responsibility

Provide exceptional customer service to corporate clients, ensuring their needs are met and exceeded
Enhance and uphold a 5-star standard of service, providing exemplary reception, meeting room and catering services
Manage meeting room booking system and upkeep of 5 meeting rooms
Maintain cleanliness and order of the staff breakout area and small kitchen
Order and manage catering supplies and stock
Build and maintain strong relationships with clients, ensuring their satisfaction and loyalty
To always maintain the highest levels of personal presentation
To meet and greet all visitors professionally and cheerfully
To ensure all reception environments, waiting areas, corridors and meeting rooms are maintained to highest standards of tidiness and cleanliness
To serve as an information source for clients

What we offer

28 Days holiday including bank holidays
Plus your birthday off
Free meals on shift
3 volunteering days
3 days grandparent leave
24 week’s enhanced maternity leave
Secondary career leave
Wedding/commitment day leave
Bespoke training and development opportunities
Apprenticeships opportunities for all experience levels

Parttime

Events & Workplace Specialist

Conclusive Financial

Location:
Estonia , Tallinn

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 10, 2026

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Job Responsibility:

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