Events Project Coordinator Job at KnoWho (London)

Project Coordinator

Temporary Project Coordinator role supporting a client in Manchester City Centre...

Location

United Kingdom , Manchester

Salary:

13.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous project management / coordination experience required
Passion for improving processes to meet deadlines
Thrive in collaborative environments and enjoy working with diverse teams
Detail-oriented with excellent organisational skills and ability to juggle multiple tasks seamlessly
Effective communication skills with supportive approach when dealing with queries

Job Responsibility

Lead the Project: Manage building project from pre-opening to launch ensuring milestones are met
Collaborate Cross-Functionally: Work with internal teams and external partners to align with organisational objectives
Oversee Daily Operations: Ensure smooth running of day-to-day operations, managing opening times, staff rotas, inventory, and health and safety compliance
Conduct Regular Checks: Carry out operational checks for maintenance or equipment issues
Event Coordination: Ensure space is set up appropriately for events, workshops, and community activities
Manage Bookings Calendar: Oversee scheduling of activities for internal and external meetings/events
Support Student Queries: Manage team inbox and reply to all queries in timely manner

What we offer

Weekly pay
Pension scheme option with employer contributions
28 days paid annual leave based on weekly accrual
Access to discount vouchers with high street brands
Eye care vouchers

Fulltime

Project Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to joi...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments
Experience supporting multiple PMs or departments simultaneously
Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools
Exposure to vendor/subcontractor management
Knowledge of billing systems (e.g., GCPay, SOV management) a plus
Strong organizational skills with the ability to manage multiple tasks and shifting priorities
Experience creating and managing project budgets and timelines
Competence in Excel and other Microsoft Office tools
Strong documentation and reporting skills with attention to detail
Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs)

Job Responsibility

Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date
Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports
Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination
Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools
Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively
Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services
Provide financial administration support including invoice tracking, payment applications, and reporting
Support on problem solving, solution development, and continuous process improvement initiatives

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Events Coordinator

The Events Coordinator (internally: Events Planner) plays a key role in planning...

Location

United States , Bethesda

Salary:

31.25 - 36.00 USD / Hour

Aledade, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent work experience required
3+ years of direct experience supporting events in a corporate or nonprofit setting
Available to work across various time zones and/or non-traditional working hours on occasion
Based in Bethesda area
able to work in-office full time with rare hybrid weeks
Able to travel up to 15% during busy season for corporate events
Must be able to work full time out of Aledade’s downtown Bethesda office, with rare hybrid work weeks
Must be able to travel plan and attend corporate events in person as needed (~15%)
Working non-traditional hours as needed for events
Able to walk, stand and move around Aledade’s large HQ for hours at a time on a daily basis, and regularly lift/carry at least 25 pounds as needed

Job Responsibility

Coordinates the planning of various Aledade events throughout the year including many events at Aledade’s HQ in Bethesda, MD, the biannual All Staff Retreat, and other offsite team and customer facing events
Develops and executes against a range of tasks in the project plans and provides updates to the planning team, business units, and stakeholders
Owns a range of logistical duties to ensure events run smoothly, such as setting up registration processes, designing name badges, selecting and ordering swag items, setting up and breaking down pre and post event, coordinating catering, and much more
Advises Aledade team members on standard protocol and recommended action steps when creating events, as needed
Additional project-based work as assigned that will allow for exposure to different parts of the company and contribute toward Aledade's mission

What we offer

Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
bonus

Fulltime

Member Events Coordinator

The Gathering Spot is seeking a creative, hard-working, and team-playing Member ...

Location

United States , Los Angeles

Salary:

Not provided

The Gathering Spot

Expiration Date

Until further notice

Requirements

Strong connection, knowledge, and interest in relevant cultural happenings and events
Impeccable multi-tasking and leadership skills
Prior events experience not mandatory but preferred
Strong organizational skills and ability to manage multiple deadlines and projects simultaneously
Flexible schedule for the frequent evening, nighttime and weekend events
Flexible schedule for occasional travel
Excellent written and visual communication skills for content creation
Social media savvy with understanding of digital marketing trends
Must be able to lift up to 50 pounds at times
Must be able to work in a private events environment that may involve standing, lifting, and walking for long periods of time

Job Responsibility

Plan and manage event logistics including day-of coordination
Attend and contribute to ideation brainstorming sessions
Communicate with the marketing team to ensure effective communications and advertisements for each event
Create compelling content including event recaps, promotional materials, and marketing campaigns across digital platforms
Develop and execute social media campaigns to drive event awareness and member engagement
Produce post-event recap content including photography coordination, written summaries, and highlight reels
Host membership-driving experiences to grow club membership
Administrative tasks associated with executing successful events
Collaborate with creative teams to develop event branding and promotional assets

Fulltime

Onsite Event Coordinator

Fever is looking for an Onsite Event Coordinator in Perth to help achieve its mi...

Location

Australia , Perth

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Previous event coordination experience, preferably music-related
Excellent face-to-face communication skills
Highly organized and efficient. Time management skills are key
Leadership skills and experience managing small teams
The ideal candidate will have demonstrated proficiency in public speaking
The role involves travel and a driver's license is essential
Willing to learn from mistakes and give feedback on ways of improving the Candlelight experience
Collaborative approach and willing to get hands dirty and work on all required events tasks
Fluent English speaker
Strong academic and classical music background are a plus

Job Responsibility

Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
Creating schedules and advancing key documents to all suppliers and venues staff
Booking and training staff for all events through our agency staffing partner
Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
Overseeing inventory for storage solutions
Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)
Managing scheduled event timings as the main POC onsite
Implementing new or amended production details, company policies and procedures
Dealing with customer queries and complaints

Fulltime

Project Manager, Events

The Events Project Manager is responsible for planning, organizing, and ensuring...

Location

United States , Roseville

Salary:

70000.00 - 75000.00 USD / Year

asmodee

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent professional work experience
A minimum of 3-5 years of experience in project or event management
CAMP or PMP certification preferred
Proficiency in Microsoft Office Suite
Strong professional written and verbal communication skills
Ability to collaborate effectively with diverse teams and departments
Exceptional attention to detail and excellent organizational skills
Proven ability to manage multiple projects in a deadline-driven environment
Strong problem-solving skills and adaptability under pressure

Job Responsibility

Develop and maintain project plans for multiple events, ensuring all milestones and deadlines are met
Collaborate with event leaders to outline tasks and tactics needed to implement event strategies
Utilize project management systems like Monday.com to create and manage event schedules and timelines
Serve as the primary point of communication between internal teams and external partners, ensuring smooth coordination and timely deliverables
Lead and coordinate cross-functional teams as the key contact between FFG and Central Events to ensure clear, timely communication and collaboration
Proactively monitor event progress, track tasks, and communicate updates to stakeholders
Oversee licensing and approval processes for event-related materials and initiatives to ensure assets meet event timelines
Continuously improve event planning processes, leveraging lessons learned to enhance future efficiency and effectiveness
Manage and organize the logistics for all events, including tracking event assets, shipments, and on-site materials
Assist in developing and maintaining a system for tracking event-related marketing items within the event library

What we offer

22 Days of PTO Annually
12 Paid Holidays
Medical, Dental, Vision & Life Insurance
Competitive 401K Match
Paid Parental Leave
2 Paid Volunteer Days Off
Flexible & Hybrid Schedules
Extensive Game Discounts
$250 Annually in Game Bucks
Career Growth & Development

Fulltime

Art, bistronomie and cinema project coordinator

As project coordinator intern, you will support the team with tasks including: c...

Location

Germany , Berlin

Salary:

1200.00 EUR / Month

Coproduction Office

Expiration Date

Until further notice

Requirements

A dynamic and resourceful individual with a passion for culture, wine and gastronomy
A native speaker or fully fluent, with excellent command of English, French and/or German (other languages are a plus)
Detail-oriented and deadline-focused
Creative and able to think outside the box
Experienced in the cultural industries (a plus)
Flexible and proactive

Job Responsibility

Communicating directly with external project coordinators, architects, construction managers, specialist planners and others
Contributing to developing the concept of the art space
Coordinating financing applications, following-up with funds, financiers, projects and clients
Coordinating tasks and deadlines, meetings with consultants and stakeholders
Researching new suppliers and communicating with existing ones
Analyzing processes and making suggestions on how to optimize them
Assisting with the organization of events and pop exhibition
Compiling documents, in particular spreadsheets and presentations

What we offer

Work in an international and multilingual environment with a friendly and motivational atmosphere, alongside committed and team-oriented colleagues
Gain insight into the independent film industry while working on unique and artistically ambitious films
Obtain valuable experience from working with Philippe Bober on unique projects
Potential to transition into a full-time role
Strong collegial support, meaningful responsibilities, cross-departmental involvement, and opportunities for career advancement

Fulltime

Sales & Project Coordinator

Artemest is seeking a Sales & Project Coordinator to join our expanding U.S. tea...

Location

United States , Los Angeles

Salary:

Not provided

artemest

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Interior Design, Architecture, Business, or related field
2–4 years of experience in sales coordination, project management, or client support within the design or luxury interiors industry
Excellent communication, organizational, and client relationship skills
Ability to work independently while maintaining strong collaboration with remote teams
Proficiency in CRM systems and strong attention to detail
Confidence conducting client meetings and site visits
Genuine passion for Italian craftsmanship, design, and the luxury interiors market

Job Responsibility

Serve as the primary point of contact for Artemest clients, designers, and developers on the West Coast
Manage inbound project requests through the CRM system, maximizing every opportunity through proactive outreach and follow-up
Visit clients, design studios, and project sites to present Artemest’s collection, discuss project requirements, and build relationships
Prepare detailed quotes, proposals, and FF&E specifications in coordination with the U.S. commercial team and Milan headquarters
Liaise with the Milan operations and logistics teams to ensure accurate pricing, sampling, and order execution
Oversee projects from inquiry through delivery and installation, providing clear communication and a seamless client experience
Maintain organized CRM and project tracking data, ensuring transparency across teams
Assist in preparing client presentations, product selections, and meeting materials
Represent Artemest at local design events and industry gatherings, acting as a brand ambassador

What we offer

Opportunity to pioneer Artemest’s presence on the West Coast and shape local growth
Direct collaboration with the New York and Milan teams and daily exposure to international projects
Dynamic, design-led culture with significant room for professional growth
Competitive compensation and benefits, commensurate with experience

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Events Project Coordinator

Job Description

Job Responsibility

Requirements

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