Events Planning Assistant 2 Job at OysterLink (Cambridge)

Assistant Event Operations Manager

Assists with supervising food and beverage/culinary daily operations. Responsibi...

Location

United States , Deer Valley

Salary:

26.92 - 28.85 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in the food and beverage, culinary, or related professional area
OR 2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the food and beverage, culinary, or related professional area

Job Responsibility

Assists in the ordering of F&B supplies, cleaning supplies and uniforms
Supervises daily F&B shift operation and ensures compliance with all F&B policies, standards and procedures
Supports and supervises an effective monthly self inspection program
Operates all department equipment as necessary and reports malfunction
Supervises staffing levels to ensure that guest service, operational needs, and financial objective are met
Encourages and builds mutual trust, respect, and cooperation among team members
Develops specific goals and plans to prioritize, organize, and accomplish your work
Celebrates and fosters decisions that result in successes as well as failures
Communicates areas that need attention to staff and follows up to ensure understanding
Coordinates cleaning program in all F&B areas (including General clean), identifying trends and making recommendation for improvements

What we offer

Bonus program
Comprehensive health care benefits
401(k) plan with up to 5% company match
Employee stock purchase plan at 15% discount
Accrued paid time off (including sick leave where applicable)
Life insurance
Group disability insurance
Travel discounts
Adoption assistance
Paid parental leave

Fulltime

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Front Desk Assistant

We are looking for a Front Desk Assistant to join our team in Banning, Californi...

Location

United States , Banning

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in reception, administrative, or front desk roles
Proficiency in handling multi-line phone systems and inbound calls
Strong skills in data entry and report creation
Familiarity with Word and Excel
Ability to prioritize tasks and remain calm in high-pressure situations
Excellent oral and written communication skills
Must interact effectively with residents and guests
Valid California driver's license and current automobile insurance required

Job Responsibility

Coordinate and oversee the scheduling of facilities, meeting with individuals and groups to identify needs and arrange setups
Assist in planning and supervising a variety of special events, including community celebrations, concerts, and dinner dances
Prepare marketing materials and maintain the community's master calendar, ensuring accurate and timely updates
Manage incoming calls on a multi-line phone system, directing inquiries and taking messages as needed
Greet visitors warmly, providing information, directions, and assistance
Address resident and guest inquiries professionally, ensuring their needs are met
Handle sales of tickets for special events and manage equipment check-outs, including table tennis and billiards
Stock informational materials and maintain bulletin boards with current community updates
Research and compile reports, statistical data, and special projects as required
Support the Recreation Manager in developing departmental goals, policies, and objectives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative or office assistant role
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to multitask and manage priorities effectively
Excellent verbal and written communication skills
Ability to work independently and collaboratively in a team environment
Experience with event coordination and vendor management is preferred
Flexible and adaptable to changing office needs and schedules
Comfortable working onsite in a well-structured office setting.

Job Responsibility

Manage office operations, including ordering supplies and maintaining an organized workspace
Provide administrative support to other team members, including HR and other departments as needed
Coordinate vendor relationships to ensure smooth office operations and timely deliveries
Assist in planning and executing office events and meetings
Support the team with tasks related to an office relocation, ensuring a seamless transition
Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager
Answer and direct inbound calls professionally and efficiently
Perform data entry and maintain accurate records to support administrative processes
Uphold a business-casual office environment and contribute to a positive workplace culture.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Project Coordinator

Support the planning and execution of impactful events while managing timelines,...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Event Management, Business, or a related field is preferred
2–4 years in project coordination or event planning
experience in large-scale corporate event management is a plus
outstanding organizational skills
ability to multitask
demonstrated success in deadline-driven environments
proficiency with project management software (e.g., Asana, Trello)
intermediate Excel skills
a quick problem-solver
collaborative mindset

Job Responsibility

Organize and manage all phases of event-related projects, including timelines, budgets, and deliverables
maintain and update project schedules while tracking key milestones to ensure deadlines are met
communicate regularly with internal teams, vendors, and stakeholders to provide status updates and mitigate risks
handle administrative duties, including tracking invoices, coordinating meetings, and distributing project documentation
assist with on-site logistics and vendor coordination during events to ensure smooth execution
develop detailed post-event reports, highlighting successes and areas for improvement

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
eligibility to enroll in 401(k) plan

Fulltime

New

Temporary Marketing Events Assistant

Our client, a global strategy consulting firm, is seeking a Marketing Events Ass...

Location

United States , Boston

Salary:

25.00 - 32.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
2-3+ years of corporate event planning experience, preferably customer-centric events
Strong communication skills and ability to collaborate with cross-functional, multi-location teams
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience with CRM systems (Microsoft Dynamics a plus)
Proactive, solutions-oriented mindset with strong organizational skills
Willingness to travel during busy event seasons as needed

Job Responsibility

Support the planning and execution of external and internal events, including conferences, forums, roundtables, and webinars
Assist with event research, RFPs, sponsorship opportunities, and venue selection
Coordinate logistics for virtual and in-person events (room layouts, AV, catering, travel, signage, materials, and décor)
Manage sponsorship activities, vendor coordination, and hotel room blocks
Create and maintain event participant lists, website postings, and social media images
Oversee pre-, onsite, and post-event logistics and communications
Prepare invitations, marketing materials, nametags, gift bags, and registration materials
Track event feedback, attendance sources, budgets, and ROI
prepare reports for stakeholders
Propose new ideas to enhance event planning processes and execution

Fulltime

Temporary Marketing Events Assistant

Our client, a global strategy consulting firm, is seeking a Marketing Events Ass...

Location

United States , Boston

Salary:

25.00 - 32.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
2-3+ years of corporate event planning experience, preferably customer-centric events
Strong communication skills and ability to collaborate with cross-functional, multi-location teams
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience with CRM systems (Microsoft Dynamics a plus)
Proactive, solutions-oriented mindset with strong organizational skills
Willingness to travel during busy event seasons as needed

Job Responsibility

Support the planning and execution of external and internal events, including conferences, forums, roundtables, and webinars
Assist with event research, RFPs, sponsorship opportunities, and venue selection
Coordinate logistics for virtual and in-person events (room layouts, AV, catering, travel, signage, materials, and décor)
Manage sponsorship activities, vendor coordination, and hotel room blocks
Create and maintain event participant lists, website postings, and social media images
Oversee pre-, onsite, and post-event logistics and communications
Prepare invitations, marketing materials, nametags, gift bags, and registration materials
Track event feedback, attendance sources, budgets, and ROI
prepare reports for stakeholders
Propose new ideas to enhance event planning processes and execution

Fulltime

Temporary Marketing Events Assistant

Our client, a global strategy consulting firm, is seeking a Marketing Events Ass...

Location

United States , Boston

Salary:

25.00 - 32.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
2-3+ years of corporate event planning experience, preferably customer-centric events
Strong communication skills and ability to collaborate with cross-functional, multi-location teams
Proficiency in Microsoft Word, Excel, and PowerPoint
Experience with CRM systems (Microsoft Dynamics a plus)
Proactive, solutions-oriented mindset with strong organizational skills
Willingness to travel during busy event seasons as needed

Job Responsibility

Support the planning and execution of external and internal events, including conferences, forums, roundtables, and webinars
Assist with event research, RFPs, sponsorship opportunities, and venue selection
Coordinate logistics for virtual and in-person events (room layouts, AV, catering, travel, signage, materials, and décor)
Manage sponsorship activities, vendor coordination, and hotel room blocks
Create and maintain event participant lists, website postings, and social media images
Oversee pre-, onsite, and post-event logistics and communications
Prepare invitations, marketing materials, nametags, gift bags, and registration materials
Track event feedback, attendance sources, budgets, and ROI
prepare reports for stakeholders
Propose new ideas to enhance event planning processes and execution

Fulltime

Events Planning Assistant 2

OysterLink

Location:
United States , Cambridge

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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