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OysterLink Logo OysterLink · Hospitality and Tourism

Events Planning Assistant 2

United States, Cambridge · Job Posted February 21, 2026
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Job Description

The MIT Museum is a premier institution dedicated to exploring the intersection of science, technology, and art. Located within the Massachusetts Institute of Technology, the Museum offers visitors engaging exhibits, interactive programs, and unique events that highlight cutting-edge discoveries and innovations. The Museum serves as a dynamic cultural landmark that fosters creativity, learning, and community engagement. It hosts a diverse range of events including private function rentals, exhibition openings, public programs, and internal MIT functions, making it an active hub for both the public and the MIT community. The Events Planning Assistant 2 role at the MIT Museum...

Job Responsibility

  • Coordinate and oversee operational and support aspects of museum events
  • plan and execute internal events such as exhibition openings and large public events
  • serve as an ambassador to clients and guests in AV and technical support matters
  • provide diverse administrative and operational support for event execution
  • register external client events and manage liquor license applications
  • collaborate with Event Rentals Manager and Manager of Public Programs on event scheduling
  • manage museum’s calendar and booking system
  • ensure compliance with building protocols and guidelines
  • provide check-in and event logistics support
  • offer AV and technical support including sound system and video display management
  • be present on-site during assigned events
  • assist with day-of event orientation for clients

Requirements

  • High school diploma
  • a minimum of five years of administration, hospitality, events, or AV experience
  • proven experience coordinating and facilitating events at the highest level of sophistication
  • working knowledge of performance lighting systems, sound systems, video conferencing systems, and other technology
  • strong communication, problem-solving, and advanced customer service skills
  • self-motivation
  • attention to details and their impact
  • comfort juggling complex and multiple task assignments
  • flexible schedule including early morning, evening, and weekend availability

What we offer

  • Health Insurance
  • Dental Insurance
  • Paid Time Off
  • Retirement Plan
  • Employee Discounts
  • Professional development opportunities
  • flexible schedule
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