Events Officer Job at 360 Resourcing Solutions (Ipswich)

Job Description

The University of Suffolk is looking for an experienced events organiser to support our small team to deliver our enhanced 10th anniversary events programme. The post will also partly cover a period of maternity leave, assisting the planning, management and delivery of high-profile student recruitment, community and corporate events. We are looking for a dynamic, creative and extremely well-organised person to help us enhance the profile and reputation of the University through successful events including open days, graduation, higher education fairs, public open lectures and academic conferences. Our 10th anniversary programme also includes the University's first TEDx event, public engagement events around Suffolk and an alumni and supporters' event in London.

Job Responsibility

Lead on a portfolio of events from onset to completion and take responsibility for core project areas within larger events
Provide events advice and services to colleagues across the University, delivering guidelines and training as required
Maintain budgets for certain events, reporting to the Events Manager throughout
Ensure processes are in place to manage guest lists and RSVPs and liaise with relevant external and internal teams regarding event set up and logistics, including catering, audio visual, risk assessment, security and technology
Work closely with colleagues in Estates and Facilities to manage the conferencing and commercial bookings function at the University

Requirements

Significant experience of planning, organising and evaluating events
Excellent interpersonal skills, with the ability to develop and maintain strong relationships with internal and external stakeholders
Ability to think quickly and react calmly in high pressure, public situations
Strong problem-solving skills and the ability to find creative solutions
Excellent customer service
Competent in the use of digital systems including Microsoft Office applications and SharePoint

What we offer

Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days
Agile and flexible working, including family friendly policies
Competitive pension scheme through USS
Staff discounts at a number of local amenities
Discounted membership at various Ipswich Fit sites: unlimited access to gyms, swimming lanes, fitness classes and discounted racket sports
Up to a 100% fee waiver for staff approved to study a Suffolk undergraduate or postgraduate course, subject to a set of criteria and conditions
Cycle to Work scheme
Electric vehicle salary sacrifice
Wellbeing programmes
Staff recognition annual awards

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