Events Coordinator Job at Disney (Tampa)

Job Description

At the direction of the Manager of the Gasparilla Bowl, the Clearwater Softball Invitational, and ESPN Events Basketball Invitational, the Tampa-based ESPN office is seeking a highly organized and detail-oriented individual to join our team in a part-time capacity. This role supports the operational and sponsorship functions of these events, contributing to the successful planning and execution of all. The ideal candidate will have a strong background in administrative tasks, budgeting, sponsorship support and tracking, event planning, and client communication.

Job Responsibility

Assist with planning events encompassing aspects such as operations, set up and breakdown, credentials, vendor relations and volunteer oversight
Manage and monitor event websites and AI
Storage and apparel management, organization, and distribution
Conduct research on potential sponsorship leads and partnership opportunities
Assist in the creation and customization of sponsor decks and presentations
Assist with sponsorship contracting, fulfillment, invoicing, tracking, and recaps
Track contractual elements of sponsorship and maintain an internal fulfillment tracker
Provide regular communication and updates to sponsors regarding deliverables and timelines
Assist with the planning and execution of sponsor-related events, signage, and activations
Serve as a point of contact for assigned sponsors, ensuring high-level service and responsiveness
Assist in the monthly management of the event budgets
Input, track, and reconcile expenses
Support leadership with preparation of budget reports and documentation
Provide general administrative assistance to leadership, including scheduling, document organization, expense reports, and file management
Support with meeting preparation, note-taking, and follow-up tasks
Support on-site execution events as assigned

Requirements

Minimum 1 year of experience in a professional setting
Self-starter with experience in athletics and/or events operations, a team player attitude, and a willingness to assist wherever necessary
Highly organized and detail-oriented with excellent written and verbal skills
Ability to adapt, efficiently work on multiple projects at once and work as a team under tight deadlines
Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodation
Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Dropbox and SharePoint
Valid driver’s license and reliable transportation
The ability to work extended hours including evenings, weekends, and holidays
The ability to effectively work from home when necessary
Candidate must be able to work: Basketball Event Week – November 19-28, 2026 (subject to change)
Bowl Week – December 12-19, 2026 (subject to change)
Softball Event Week – February 16-21, 2027 (subject to change)
High School Diploma or equivalent

Nice to have

Minimum 2 years of experience in a sport or event related capacity including a professional team, local organizing committee, Convention & Visitors Bureau, athletic department, or other related business
Experience in event operations and sponsor management
Understanding college football, softball, basketball, and the college bowl system
Knowledge of ticket sales and corporate sales
Graphic design skills highly preferred
College degree from a four-year college or university

What we offer

Bonus and/or long-term incentive units may be provided as part of the compensation package
Full range of medical, financial, and/or other benefits

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Events Coordinator

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