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Events Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Madison

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Category:
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Salary:

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Job Description:

We are looking for an experienced Events Coordinator to join our team in Madison, Wisconsin. In this role, you will play a key part in organizing and executing events. This is a contract position where you will collaborate across departments to deliver impactful events while managing logistics and budgets effectively.

Job Responsibility:

  • Plan and implement events that support the organization’s strategic fundraising priorities and community engagement goals
  • Work closely with leadership, fundraising staff, and other team members to coordinate hosted events involving board members, donors, volunteers, and special guests
  • Facilitate collaboration across departments to ensure event-related needs such as attendance, IT support, and speaking engagements are met
  • Assist in the planning of major events such as milestone anniversaries and national celebrations
  • Develop detailed event timelines and logistics documentation to ensure smooth execution
  • Monitor and manage event budgets to track expenses and maintain financial accountability
  • Oversee RSVP tracking and attendance lists to ensure accurate guest management
  • Coordinate post-event activities such as thank-you notes, follow-up communications, and debrief meetings
  • Partner with the marketing and communications team to create promotional materials including invitations, flyers, and programs
  • Recruit and organize staff support to ensure successful execution of cultivation and stewardship events

Requirements:

  • Proven experience in planning and executing community or corporate events
  • Strong communication and organizational skills to manage diverse stakeholders and event logistics
  • Proficiency in budget management and tracking event expenses
  • Ability to solve problems creatively and adapt to changing circumstances during event execution
  • Familiarity with project management tools for event coordination
  • Ability to work collaboratively across departments and engage staff participation
  • Experience designing effective marketing materials for events
  • Knowledge of best practices in event planning and logistics
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

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