Events Coordinator Jobs

Events Coordinator

Aledade, Inc.

Location:
United States, Bethesda

Category:
Office Administration

Contract Type:
Not provided

Salary:

31.25 - 36.00 USD / Hour

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Job Description:

The Events Coordinator (internally: Events Planner) plays a key role in planning, coordinating, and executing on a range of Aledade team events, to include the Aledade All Staff Retreat, other offsite team and customer-facing events, and many events at Aledade’s HQ. The role coordinates across internal stakeholders, external vendors, and competing priorities to ensure Aledade’s events are logistically smooth and memorable.

Job Responsibility:

Coordinates the planning of various Aledade events throughout the year including many events at Aledade’s HQ in Bethesda, MD, the biannual All Staff Retreat, and other offsite team and customer facing events
Develops and executes against a range of tasks in the project plans and provides updates to the planning team, business units, and stakeholders
Owns a range of logistical duties to ensure events run smoothly, such as setting up registration processes, designing name badges, selecting and ordering swag items, setting up and breaking down pre and post event, coordinating catering, and much more
Advises Aledade team members on standard protocol and recommended action steps when creating events, as needed
Additional project-based work as assigned that will allow for exposure to different parts of the company and contribute toward Aledade's mission

Requirements:

Bachelor’s degree or equivalent work experience required
3+ years of direct experience supporting events in a corporate or nonprofit setting
Available to work across various time zones and/or non-traditional working hours on occasion
Based in Bethesda area
able to work in-office full time with rare hybrid weeks
Able to travel up to 15% during busy season for corporate events
Must be able to work full time out of Aledade’s downtown Bethesda office, with rare hybrid work weeks
Must be able to travel plan and attend corporate events in person as needed (~15%)
Working non-traditional hours as needed for events
Able to walk, stand and move around Aledade’s large HQ for hours at a time on a daily basis, and regularly lift/carry at least 25 pounds as needed
Bending and stooping, as needed
Occasionally sitting for prolonged periods of time
Extensive use of computers and keyboard
Frequently transport office supplies and catering items through the office space and rearrange office furniture
move operable partitions as needed
Able to regularly ascend ladders and stools to stock and organize event related items

Nice to have:

Excellent verbal and written communication skills
Strong organizational and time-management skills
attention to detail and problem-solving skills
Comfortable tackling challenges with a high level of autonomy
Highly organized and proactive in raising questions around clarity, prioritization, blockers, and other points to drive assigned tasks forward
Ability to collect and analyze quantitative and qualitative data, prepare financial reports, and manage events budgets
A collaborative team player with a roll-up your sleeves mentality

What we offer:

Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
bonus
equity

Additional Information:

Job Posted:
December 17, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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