Events Coordinator Job at Bespoke Hotels (London)

New

Events Coordinator

We are seeking an organized and enthusiastic Events Coordinator to plan, coordin...

Location

United States , Portola Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field (preferred)
1–3 years of experience coordinating events or related activities
Strong organizational and project management skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite
experience with event management software is a plus
Ability to work evenings, weekends, or travel as required for events

Job Responsibility

Plan and coordinate corporate, client, and internal events from start to finish
Develop event timelines, budgets, and logistics plans
Source and manage venues, vendors, and suppliers
Coordinate event registration, invitations, and attendee communications
Ensure all event materials and equipment are prepared and delivered on time
Oversee event setup, execution, and breakdown
Monitor event budgets and track expenses
Resolve issues that arise before or during events
Gather attendee feedback and prepare post-event reports
Maintain relationships with vendors and negotiate contracts when needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training
competitive compensation

New

Events Coordinator

Location

United States , Juno Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to lift, carry, and move furniture safely throughout the workday
Previous experience supporting event setup, facilities coordination, or workplace services is preferred
Comfortable working onsite in New Jersey during standard weekday hours
Strong reliability and time management skills in a fast-paced support environment
Capable of following setup instructions and adapting to changing event needs
Able to work effectively as part of a small team with minimal supervision
Clear communication skills and a service-oriented approach

Job Responsibility

Prepare meeting rooms and event areas by arranging tables, chairs, and related furnishings for scheduled functions
Support the execution of small to mid-sized onsite events by ensuring spaces are organized, functional, and presentation-ready
Move furniture and equipment between office locations to accommodate workspace changes and operational requests
Partner with team members to complete setup and breakdown tasks efficiently and on schedule
Inspect room layouts before events and make adjustments to align with event requirements
Assist with post-event reset activities so rooms and common areas are returned to standard configurations
Communicate with internal stakeholders regarding setup needs, timing, and special room arrangements

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Events Coordinator

If you have excellent organisational skills, a proactive approach, and a passion...

Location

United Kingdom , Loughborough

Salary:

27480.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in planning and organising events
Excellent organisational skills and the ability to manage conflicting priorities to meet objectives
Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) and using a CRM database
Strong communication skills, both written and verbal
Exceptional attention to detail and administrative expertise
A valid UK driving license and willingness to travel within the region as needed
Flexibility to work evenings and weekends as required

Job Responsibility

Event Organisation: Assist the Senior Events Officer in the planning and execution of a range of events to meet or exceed income and engagement targets, while carefully managing expenditure to achieve return on investment (ROI) targets
Supporter Experience Management: Coordinate and deliver engaging supporter journeys for event participants, ensuring they receive timely information, feel supported throughout their fundraising journey, and have a positive experience from registration to event day
Financial and KPI Management: Maintain accurate financial, participant, and key performance indicator (KPI) records for events, ensuring supporter information is recorded and managed effectively. Support the Senior Events Officer in monitoring event performance, producing detailed reports as required
Cross-department and Third-Party Collaboration: Contribute to the delivery of Rainbows-hosted and third-party events, coordinating with suppliers, colleagues, and volunteers to ensure income is maximised, expenses are minimised, and budgets are met
Marketing and Promotion Support: Assist in promoting events by collaborating with the Marketing, Corporate and Community Fundraising teams to ensure participation targets are achieved
Risk Management: Conduct comprehensive event risk assessments and implement plans to mitigate and manage identified risks, escalating concerns to the Senior Events Officer when necessary

What we offer

Free onsite parking at the Hospice, Lark Rise, Loughborough
Eligibility to join Blue Light Card discount scheme and Company Shop
Healthcare cashback plan
Life Assurance
27 days holiday plus bank holidays
Contributory pension scheme or Salary Sacrifice Pension Scheme
Affordable meals at the Hospice
Free tea, coffee and fruit whilst at the Hospice
Free access to our Employee Assistance Programme
Wellbeing support and access to Mental Health First Aiders

Fulltime

Events Coordinator

Support the execution of high-quality events that bring this community to life. ...

Location

Canada , Kitchener

Salary:

46000.00 - 50000.00 USD / Year

Communitech

Expiration Date

Until further notice

Requirements

Post-secondary education in hospitality/events/marketing preferred
Strong organizational skills and attention to detail
A proactive, can-do attitude and willingness to help wherever needed
A team-first mindset with a focus on collective success
A willingness to learn and grow in a fast-paced environment
Strong communication and interpersonal skills
Ability to work independently to manage multiple priorities and stay calm under pressure
A genuine interest in events, community-building, and creating great experiences

Job Responsibility

Support the planning and execution of events from concept to completion
Coordinate event logistics including venue management, collateral, vendors, signage and onsite documents
Act as a key point of contact for vendors, suppliers, and internal stakeholders
Manage the event registration portal and collaborate with internal teams to gather and input information for registrations and tracking
Assist with event communications, including invitations, confirmations, and follow-ups
Track event details, timelines, and deliverables to ensure everything runs smoothly
Manage the events inbox and respond to attendee inquiries
Support sponsor and partner deliverables tied to events and marketing initiatives
Provide on-site event support to ensure a seamless and positive attendee experience
Support post-event activities such as feedback collection and reporting

Fulltime

Events Coordinator

We're recruiting an experienced Events Coordinator to support the efficient runn...

Location

Republic of Ireland , Dublin

Salary:

18.80 EUR / Hour

14forty

Expiration Date

Until further notice

Requirements

Strong knowledge of the events or catering industry
Confident communicator with excellent attention to detail
Creative, adaptable, and thrives in a fast-paced, client-focused setting
Strong organisational and time management skills
Demonstrates initiative, positive attitude, and willingness to support others
Proficient with key administrative and catering systems
Embraces change and last-minute requests with professionalism and enthusiasm

Job Responsibility

Coordinating and managing event proposals, bookings, and communication across departments
Creating and distributing clear event sheets and finalising accurate billing
Responding to client inquiries via email and phone in a professional and timely manner
Managing catering systems such as Catertrax, Reclass, and the event booking website
Supporting the financial procedures of the unit and understanding event-related costs
Attending client meetings and providing creative suggestions that align with space and service capabilities
Ensuring exceptional delivery of the Client Food Program through collaboration and attention to detail
Supporting the wider catering team and contributing to a positive, fun and effective working environment

Fulltime

Events Coordinator

Seeking a hands-on Events Coordinator to support workplace meetings, events, and...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED
Up to 2 years of relevant work experience
Experience with meeting/event setup or similar hands-on work
Strong communication skills with the ability to interact with stakeholders
Customer service or hospitality-focused mindset
Ability to follow processes and work independently once trained
Basic working knowledge of Microsoft Office (Word, Excel, Outlook)
Strong organizational skills and attention to detail

Job Responsibility

Set up, reconfigure, and reset meeting rooms, including tables, chairs, and layouts
Prepare conference rooms with required materials such as flip charts, markers, and supplies
Assist with basic audio/visual setup and coordinate with AV support teams as needed
Inspect meeting spaces prior to events to ensure cleanliness and readiness
Provide onsite support during events, including adjustments and room resets
Coordinate room setups and changes with internal teams
Deliver event-related items such as tablecloths and office supplies
Maintain and restock conference spaces with standard supplies
Perform general labor tasks including moving furniture, loading/unloading materials, and running errands
Restock coffee stations, kitchens, and office areas

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Events Coordinator

Maui Ocean Center is seeking an Events Coordinator to serve as the primary on-si...

Location

United States , Wailuku

Salary:

57000.00 USD / Year

Maui Ocean Center

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, hospitality, marketing, or related field or 3–5 years of event planning experience
Sales experience preferred
Familiarity with F&B operations
Ability to collaborate cross-functionally with marketing and creative teams
Strong sense of brand presentation and guest experience
Strong organizational, time management, and communication skills
Detail-oriented, adaptable, and able to manage multiple priorities
Confident, professional communicator in client-facing environments
Comfortable learning new technology (RocketRez a plus)
Self-motivated, dependable, and service-oriented with a positive attitude

Job Responsibility

Manage group, public, and private events from booking through completion
Serve as primary client contact and coordinate with Sales, F&B, Marketing, and Operations
Create and manage Event Orders (EOs) to ensure seamless execution
Oversee on-site event setup, operations, and breakdown
Conduct site inspections and client tours
Build strong client relationships and complete post-event follow-ups
Support marketing, special events, and sales initiatives
Manage event calendars, client meetings, and assist with payments
Travel as needed, including trade shows

What we offer

Unlimited daily aquarium access during normal business hours for employee, spouse, children, and immediate family
Paid Time Off – accrued based on hours worked (PT and FT eligible)
Health insurance coverage including Medical, Dental, and Vision
Group Life Insurance and 401(k) retirement plan (eligibility requirements apply)
Discounts on Food & Beverage and Retail purchases (restrictions may apply)
Employee EV charging (restrictions may apply)

Fulltime

Events Coordinator

Location

Guyana , Georgetown

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent.
At least 1 year of related work experience.

Job Responsibility

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable.
Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc.
Respond to and try to fulfill any special banquet event arrangements.
Follow up on special banquet event arrangements to ensure compliance.
Follow all company and safety and security policies and procedures
report accidents, injuries, and unsafe work conditions to manager
and complete safety training and certifications.
Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, and thank guests with genuine appreciation.
Speak with others using clear and professional language, and answer telephones using appropriate etiquette.

Fulltime

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Events Coordinator

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