Events and PR Executive Job at Phorest

Job Description

The Events and PR Executive will be responsible for supporting the planning, coordination, and execution of our high-profile customer conference and related events. You will work closely with internal teams, external vendors, sponsors, and speakers to ensure that all aspects of the event are executed seamlessly. This is an exciting opportunity to play a key role in delivering memorable experiences for our customers while showcasing our brand and products. They will also have responsibility for planning and executing a press release calendar to support global and regional brand initiatives. They will work closely with regional marketing teams and publications to ensure the Phorest message gains placements in relevant industry publications and platforms.

Job Responsibility

Assist the Events & PR Manager in the development and execution of the company’s flagship customer conference weekend and any related ancillary events
Create detailed briefing documents that outline key event elements, timelines, logistics, and objectives for all stakeholders
Manage timelines to ensure that all tasks and deliverables are on track, ensuring deadlines are met and milestones are achieved
Serve as the primary point of contact for vendors and venues, ensuring smooth operations, negotiating contracts, and managing logistical needs
Build content briefs for speakers, panels, and sessions to ensure content aligns with event goals and is impactful for the target audience
Coordinate speaker logistics, including travel, accommodation, and materials
Assist in preparing speakers for their sessions and managing their schedules
Work closely with sponsors to ensure they receive all necessary support, materials, and recognition throughout the event, creating a positive experience for them
Collaborate with the marketing, design, and social media teams to develop a comprehensive marketing plan for our Salon Owners’ Summit event, including digital content, promotions, and engagement strategies
Identify opportunities for external communications around our product releases and company initiatives to build a solid Press Release calendar
Assist in tracking and managing event budgets and provide regular updates on progress, including metrics and post-event analysis
Provide on-the-ground support during the event, ensuring that all logistics are in place, handling last-minute changes, and ensuring a smooth execution of the program
Collaborate with regional teams to amplify events exposure through press releases, media partnerships, and interviews
Provide PR toolkits, messaging, and media engagement guidance to regional teams, including seasonal press releases, product launch press releases and content for media partnerships across our global network

Requirements

2+ years of event planning experience
Experience working with customer-facing events, conferences, tech or corporate and/or within the beauty industry highly preferred
Strong ability to manage multiple tasks, timelines, and stakeholders
Detail-oriented with a proven ability to multitask and meet deadlines
Excellent verbal and written communication skills
Ability to create clear, concise briefing documents and liaise with internal and external teams effectively
Experience working with external vendors, contractors, and venues to coordinate logistics, contracts, and deliverables
Proven ability to work effectively within a cross-functional team environment, collaborating with marketing, design, PR, and regional teams
Proactive and resourceful in troubleshooting issues and finding solutions to event-related challenges
Familiarity with event management software and tools (e.g., Eventbrite, Asana, Trello) is a plus
Proficient in MS Office Suite and Google Workspace
Ability to bring fresh ideas to the table and contribute to the creation of engaging event content and experiences
Ability to adapt to changing priorities and thrive in a fast-paced, dynamic environment

Nice to have

Experience working in the beauty industry
Familiarity with CRM tools, attendee management systems, and event marketing automation platforms
Prior experience managing speakers, sponsors, or partners at large events

What we offer

Private healthcare
2 Wellness Days
Employee assistance program
Free online GP service
Competitive Compensation
Employee Share Purchase Scheme
Pension
Life Assurance
Income Protection
Bike to work scheme
Tax saver transport tickets
2 weeks leave for Fertility Treatment, Pregnancy Loss and Menopause
Enhanced Maternity and Paternity Benefits
Great learning environment and extensive development opportunities
Development programs
Access to many online resources including LinkedIn learning
3 moving days

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Events and PR Executive

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