Events and Group Services Coordinator Job at Four Seasons (Minneapolis)

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Group and Events Manager

Executes all allocated Group Events with a seamless turnover from the event mana...

Location

United Kingdom , London

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Previous experience working within an Events Department or similar environment preferred
Able to attend the daily and/or weekly operations meeting to liaise with the various Operational departments
Understanding of facility management as it relates to Health and Safety, maintenance and operational challenges
Technical aptitude in Delphi, Opera and Marsha
Familiarity in menu planning, food presentation and event service standards
Ability to manage customer budgets
Understands the department P & L statements and manages groups accordingly
Familiarity and knowledge of all departments within the hotel
Effective communications at all levels across the hotel
Presents ideas, expectations and information in a concise, well-organized manner by deadlines set

Job Responsibility

Executes all allocated Group Events with a seamless turnover from the event management team to the operation, ensuring all group events are executed with consistent, high level service throughout the event transaction
Through coordination with Sales, the appropriate hotel support departments, and customer, takes total responsibility for the successful management of assigned in-house groups
Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments
Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities at all times whilst also ensuring all health and safety aspects of the group are monitored
Manages group and event details to ensure high levels of service are achieved to guarantee a successful event
Handles all types of group events, which will include a number of very complex group events allocated at the discretion of the Director of Event Planning
Coordinates and communicates verbally and in writing with the customer and hotel operations teams the details of the group event
Ensure all known arrival/departure schedules are communicated to Front Office, Guest Relations, Concierge and Luggage Porters for any in-house groups
Acts as liaison between the sales manager, operations team, any of the hotel support departments involved and the customer throughout the event process (pre-group event, on the day itself and post-group event)
Able to attend and conduct client show rounds with or without Sales Manager and ensure follow up completed as required

What we offer

An opportunity to be part of an award-winning international brand where we celebrate your unique talent
Growth opportunities in the largest hospitality brand in the world - national and international transfers for the right candidates within Marriott hotels
Explore Rate - discounted room rates for you, your friends and family in Marriott properties worldwide
20% off across food and beverage outlets in Marriott properties worldwide
Recognition programmes and associate awards to appreciate outstanding talent
Wellbeing and community engagement activities on and off property
Bike Scheme and Travel Ticket Loan available for all associates
23 days holidays (excluding 8 Bank Holidays)
Workplace Pension Scheme & Life assurance
Meals on duty, uniform provided and laundered free of charge

Fulltime

Group and Events Manager

Executes all allocated Group Events with a seamless turnover from the event mana...

Location

United Kingdom , London

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Previous experience working within an Events Department or similar environment preferred
Able to attend the daily and/or weekly operations meeting to liaise with the various Operational departments
Understanding of facility management as it relates to Health and Safety, maintenance and operational challenges
Technical aptitude in Delphi, Opera and Marsha
Familiarity in menu planning, food presentation and event service standards
Ability to manage customer budgets
Understands the department P & L statements and manages groups accordingly
Familiarity and knowledge of all departments within the hotel
Effective communications at all levels across the hotel
Presents ideas, expectations and information in a concise, well-organized manner by deadlines set

Job Responsibility

Executes all allocated Group Events with a seamless turnover from the event management team to the operation, ensuring all group events are executed with consistent, high level service throughout the event transaction
Through coordination with Sales, the appropriate hotel support departments, and customer, takes total responsibility for the successful management of assigned in-house groups
Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments
Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities at all times whilst also ensuring all health and safety aspects of the group are monitored
Develops and manages relationships with key internal and external stakeholders.

What we offer

Explore Rate - discounted room rates for you, your friends and family in Marriott properties worldwide
20% off across food and beverage outlets in Marriott properties worldwide
Recognition programmes and associate awards to appreciate outstanding talent
Wellbeing and community engagement activities on and off property
Bike Scheme and Travel Ticket Loan available for all associates
23 days holidays (excluding 8 Bank Holidays)
Workplace Pension Scheme & Life assurance
Meals on duty, uniform provided and laundered free of charge
World class training and development programmes tailored to enhancing your skills and help you grow
Work alongside talented, award winning and experienced hospitality professionals

Fulltime

Area Sales and Events Coordinator

Job Description

Location

United States , Key West

Salary:

Not provided

L'Ermitage Beverly Hills

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills
Energetic, Hardworking, Flexible and projects a professional demeanor
Flexible schedule, must be able to occasionally work weekends and/or evenings
Ability to work in a fast-paced environment
Strong attention to detail with the ability to multitask
Reliable transportation as we support three properties
Experience in Delphi or similar hotel software a plus

Job Responsibility

Create and Distribute Rooming Lists and Pick-Up Reports on a weekly basis as requested by Sales & Catering Managers
Create BEOs for In-House Meetings
Provide Office Coverage for Sales, Catering and Conference Services
Handle incoming inquiries and customer questions, problems and concern in a professional manner
Maintaining office supply inventories
Distribution of the following reports: Daily Events Report, Banquet F&B Forecast, BEO Batch Report, Events on the Books per Quarter for three hotels
Assisting with processing advanced deposits and logging deposits in Delphi and processing Vendor Invoices and Commissions
Provide administrative support for events, such as, but not limited to creating buffet labels, menus, & signage
Be a liaison between internal departments and external clients at the start of & during events as requested by the Conference Manager
Meet and greet group and event contacts as required

Fulltime

Group and Events Manager

Executes all allocated Group Events with a seamless turnover from the event mana...

Location

United Kingdom , London

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Previous experience working within an Events Department or similar environment preferred
Able to attend the daily and/or weekly operations meeting to liaise with the various Operational departments
Understanding of facility management as it relates to Health and Safety, maintenance and operational challenges
Technical aptitude in Delphi, Opera and Marsha
Familiarity in menu planning, food presentation and event service standards
Ability to manage customer budgets
Understands the department P & L statements and manages groups accordingly
Familiarity and knowledge of all departments within the hotel
Effective communications at all levels across the hotel
Presents ideas, expectations and information in a concise, well-organized manner by deadlines set

Job Responsibility

Executes all allocated Group Events with a seamless turnover from the event management team to the operation
Ensures all group events are executed with consistent, high level service throughout the event transaction
Takes total responsibility for the successful management of assigned in-house groups
Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments
Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities
Ensures all health and safety aspects of the group are monitored
Manages group and event details to ensure high levels of service are achieved to guarantee a successful event
Handles all types of group events, including very complex group events
Coordinates and communicates verbally and in writing with the customer and hotel operations teams the details of the group event
Ensure all known arrival/departure schedules are communicated to Front Office, Guest Relations, Concierge and Luggage Porters for any in-house groups

What we offer

An opportunity to be part of an award-winning international brand where we celebrate your unique talent
Growth opportunities in the largest hospitality brand in the world - national and international transfers for the right candidates within Marriott hotels
Explore Rate - discounted room rates for you, your friends and family in Marriott properties worldwide
20% off across food and beverage outlets in Marriott properties worldwide
Recognition programmes and associate awards to appreciate outstanding talent
Wellbeing and community engagement activities on and off property
Bike Scheme and Travel Ticket Loan available for all associates
23 days holidays (excluding 8 Bank Holidays)
Workplace Pension Scheme & Life assurance
Meals on duty, uniform provided and laundered free of charge

Fulltime

Senior Corporate Group and Events Specialist

We are looking for a Senior Corporate Group and Events Specialist to join our te...

Location

Spain , Barcelona

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

Previous experience of working in a venue sourcing / meetings & events team - preferably agency background
A good knowledge of venue and event destinations across the globe
A great communicator, well organised and used to working to tight deadlines and under pressure
A friendly and professional telephone manner
Confident in negotiating rates with suppliers on the telephone
Great time management
A positive, flexible attitude and a great team player

Job Responsibility

Work closely with the wider sales organisation at Perk to increase client awareness of our new MICE offering aiming to increase the volume of opportunities generated, especially with the Account Management teams
The Senior MICE Executive will be responsible to handle predominantly the largest projects and high-yielding opportunities concentrating primarily, but not limited to, in supporting Perks Enterprise and legacy accounts globally
Put together RPF’s for a global portfolio of customers and manage the process from proposal through to negotiation terms including site inspections (as relevant and appropriate)
Coordinate operational process with the cross-collaboration of the wider Perk teams as appropriate and based on customer’s requirements, overseeing set-up of arrangements
Dealing with phone calls and email requests/queries from existing and potential new Perk customers in a timely manner
Supporting sales conversations in conjunction with Sales Executives and Enterprise Sales Executives for discovery purposes and helping potential customers understand our services
Providing Perk customers with suitable options and suggestions of the best way to meet their event or group travel requirements
Handling of all conferences, events, groups, incentives and meetings worldwide
Proactively maintaining relationships with Perk customers at all times and uncovering future opportunities
Problem-solving attitude anticipating customers needs and provide the appropriate customer service throughout the entire process

What we offer

Receive competitive compensation and equity ownership in Perk
Rest and recharge with our generous allocation of vacation days plus public holidays
Take control of your physical health with your choice of private healthcare or a gym allowance
Know that your loved ones are protected financially through your Life Insurance if the worst were to happen
Join our unforgettable Perk events, including our spectacular annual summer party
Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
Make your money go further with our flexible compensation plan
Focus on your family with 17 weeks’ paid parental leave during your child’s first year
Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes
Broaden your horizons with up to 20 "Work from Anywhere" days per year

Fulltime

Client Services and Training Coordinator

The Client Services & Training Coordinator is a hybrid role that supports the de...

Location

Canada , Daajing Giids Haida Gwaii Masset

Salary:

27.00 - 28.00 CAD / Hour

Hecate Strait Employment Development Society

Expiration Date

Until further notice

Requirements

Post-secondary education in Business Administration, Social Services, Adult Education, Community Development, or a related field
Minimum of two (2) years of experience in office management, service delivery, adult education, facilitation, or related areas
Knowledge of local labour markets, employer needs, and community resources on Haida Gwaii
Strong digital literacy, including Microsoft Office, online learning platforms, and virtual meeting tools
Excellent interpersonal, facilitation, and presentation skills with the ability to motivate and engage adult learners
Strong written and verbal communication skills
Ability to work independently and as part of a regional team
Experience working with Indigenous communities and diverse client groups
Strong organizational, problem-solving, and decision-making abilities
Access to a reliable personal vehicle for travel between communities as required

Job Responsibility

Oversee daily operations of the Masset office, ensuring a safe, welcoming, and efficient service environment for clients and staff
Provide day-to-day coordination and support to a multi-site service delivery team
serve as a resource for staff questions related to service delivery and WorkBC processes
Carry and manage an assigned client caseload, providing Employment Advisor–level services including intake, assessment, action planning, service coordination, documentation, and follow-up, in accordance with WorkBC policies and procedures
Coordinate office services, including supplies, equipment, IT requests, maintenance, security, and vendor communication
Conduct routine facility checks and liaise with the Building Coordinator to arrange repairs and upgrades
Support the coordination and delivery of WorkBC programming on-island, including labour market activities, documentation support, and compliance tasks as directed by leadership
Assist with onboarding new staff in collaboration with Human Resources and management, including orientation, training support, and systems access coordination
Maintain collaborative relationships with employers, community organizations, Indigenous communities, and service partners to support training and employment opportunities
Coordinate certificate-based training, local events, and community engagement initiatives

What we offer

paid vacation
paid sick leave
discretionary paid days off
professional development opportunities
$1/hr for on island living allowance

Fulltime

Director of Events and Conference Services

We are seeking a Director of Events & Conference Services to lead our Conference...

Location

Canada , Niagara Falls

Salary:

70000.00 - 80000.00 USD / Year

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Minimum 5 years progressive hotel experience, with at least 3 years in Convention Services within a high-volume environment
Large convention hotel experience preferred
Post-secondary education in Hospitality Management or related field preferred
Proven leadership ability with experience developing and motivating teams
Strong business acumen with budgeting, forecasting, and revenue management experience
In-depth knowledge of Food & Beverage operations, banquet service, and event execution
Working knowledge of health regulations, liquor laws, and operational compliance
Strong selling, negotiation, and presentation skills
Excellent organizational, time management, and multi-tasking abilities
Strong communication skills, both verbal and written

Job Responsibility

Provide strategic leadership and oversight of the Conference Services and Catering teams, including Managers, Coordinators, and Group Housing
Lead the department to book, sell, plan, and execute all events while ensuring the highest level of guest satisfaction
Direct the planning and execution of complex, high-profile group business across both properties
Assist in the development and execution of the annual hotel business plan and departmental budget
Collaborate closely with Sales and actively participate in site inspections to support conversion and client experience
Maintain strong working relationships with the Director of Food & Beverage, Executive Chef, and Director of Banquets
Ensure clear and consistent communication across all departments to support successful event execution
Develop and manage catering menu pricing and banquet room minimums using current competitive market data
Maintain and update CI menu pricing, including all custom write-ins
Maximize meeting space utilization to drive incremental revenue opportunities

What we offer

Comprehensive Health & Medical Coverage
Prescription Drugs
Dental Coverage
Life and AD&D
Paramedical and Extended Health Care
Out of Country Emergency Travel Insurance AND Assistance
Career Growth & Development
Associate Hotel and Dining Discounts
Ontario Attractions Reciprocal Program
Convenient Parking - Complimentary or reduced-rate parking

Fulltime

Wedding And Special Events Coordinator

We are seeking a detail‑driven, highly organized Weddings & Special Events Coord...

Location

United States of America , Kailua-Kona

Salary:

29.76 USD / Hour

Four Seasons

Expiration Date

Until further notice

Requirements

College education preferred
Experience in hotels, banquets, conference services, or related hospitality roles is an asset
Excellent written, verbal, and reading proficiency in English
Exceptional organizational skills with strong attention to detail
Ability to multitask effectively in a fast‑paced, high‑volume environment
Minimum typing speed of 60 wpm
Strong clerical abilities including typing, filing, faxing, photocopying, and document management
Ability to professionally manage a high volume of incoming telephone calls
Proficiency with Microsoft Word, Excel, Outlook, Opera, Delphi, Lotus Notes, and general internet use
Food & Beverage knowledge is a plus

Job Responsibility

Receive and respond to incoming telephone calls to the Wedding & Special Events Department in accordance with Four Seasons Standards
Prepare accurate and professional written correspondence, including letters, contracts, reports, banquet event orders (BEOs), schedules of events, printed menus, and emails
Maintain Delphi accounts by managing traces, updating bookings, and assisting in preparation of banquet event orders
Distribute key Special Events documents
Amenity Cards, Resumes, Change Logs, BEOs to appropriate operating departments
Update and maintain electronic databases and Lotus Notes reports daily
Maintain organized file systems, both electronic and physical
Operate essential office equipment
Assist with front‑of‑house functions, including greeting guests, staffing hospitality desks, and supporting Banquets
Assist clients and provide solutions in the absence of a Wedding & Special Events Manager

What we offer

Hourly Rate: $29.76
An on-site Physical Therapist
24-hour access to Indoor and Outdoor Gym
Holiday, Vacation & Sick pay
Robust Benefit Plan
Company Match 401K Plan
Laundered Employee Uniform
Free employee meals prepared by the Four Seasons Culinary 'Ohana
Complimentary stays at Four Seasons Worldwide
Training and Development Opportunities

Fulltime

Select Country

Events and Group Services Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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