Events and Executive Assistant

• Serve as the primary culture steward for the NYC office: taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
• Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
• Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
• Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
• Own the local planning, logistics, and execution of institutional trading events — from client dinners and market-facing gatherings to conference participation and hosted experiences
• Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver’s brand and professionalism
• Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
• Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget
• This role requires flexibility for evening and weekend event coverage

• 6+ years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
• Proven track record of planning and executing events end to end — from concept and budgeting through vendor management and day-of delivery
• Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
• A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
• Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
• Excellent vendor management skills, including sourcing, negotiation, and relationship building
• Strong written and verbal communication skills with the ability to engage stakeholders at all levels
• Comfortable working in a fast-paced, dynamic environment with evolving priorities
• Experience in financial services, trading, or a high-performance professional environment is a plus
• Bachelor’s degree or equivalent experience

Experience in financial services, trading, or a high-performance professional environment is a plus

• The opportunity to work alongside best-in-class professionals from over 40 different countries
• Highly competitive compensation package including performance-based bonus structure
• 401(k) match up to 50%
• Comprehensive health, mental, dental, vision, disability, and life coverage
• 25 paid vacation days alongside market holidays
• Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more