Events Administrator Job at Office Angels (London)

Events Administrator

Event Administrator – Supporting Engaging Village Experiences. We’re looking for...

Location

United Kingdom

Salary:

26000.00 - 30000.00 GBP / Year

Inspired Villages

Expiration Date

Until further notice

Requirements

Proven experience planning and delivering events, ideally within a hospitality or community-focused environment
Hands-on experience managing end-to-end event logistics, including venue coordination, catering, entertainment, and equipment hire
Experience creating and implementing standardised event toolkits or operational guides that enable local teams to deliver events confidently and consistently
Strong supplier management experience, including negotiating costs and maintaining high service quality across multiple events
Demonstrated experience providing on-site event support, proactively troubleshooting issues and ensuring smooth execution
Experience gathering and analysing event feedback and performance data to drive continuous improvement
Familiarity with budget management and reporting, including tracking expenditure and evaluating return on investment
Experience collaborating with marketing teams to support event promotion and promotional materials
Awareness and understanding of the needs and preferences of retirement-age customers

Job Responsibility

Developing and managing an annual programme of centrally supported promotional events (approximately six per year), delivered consistently across all villages
Creating and maintaining standardised event toolkits, including templates, planning guides, checklists, and materials to enable seamless local execution
Acting as the central coordinator and “remote event producer,” with villages responsible for on-site set-up and hosting
Sourcing, negotiating, and managing suppliers across the estate to achieve economies of scale for equipment, décor, entertainment, catering, and related services
Coordinating all event logistics, including deliveries, equipment hire, venue requirements, catering, entertainment, and Health & Safety compliance
Ensuring materials and supplies are delivered accurately and on time to each village
Overseeing supplier performance, contracts, service standards, and cost control
Working closely with Village Management, Sales, Community & Wellbeing, F&B, and other teams to tailor events to local needs while maintaining brand consistency
Partnering with Marketing to support event promotion while retaining ownership of event planning and delivery
Providing on-site support at key events where required, offering hands-on assistance and troubleshooting

What we offer

33 days annual leave (inclusive of bank holidays, pro-rated to your contracted working hours)
Holiday buying scheme, allowing you to purchase up to one additional week of leave
Big birthdays off (those ending in a 0)
Bupa Health Cash Plan, including access to an employee assistance programme
Life Assurance at four times your annual salary
5% matched pension scheme
Access to SMART tech for everyday convenience
Retail discounts across a wide range of outlets
Wellbeing hub and resources, including discounts on wellbeing initiatives
Cycle to work scheme

Fulltime

Office and Events Administrator

Are you an organised and detail-oriented professional looking to make a meaningf...

Location

United Kingdom , City Of London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills with excellent attention to detail
Ability to work independently and collaboratively within a small team
Exceptional customer service skills and effective communication
Experience in administering events

Job Responsibility

Welcome guests and manage visitor requirements
Answer the main telephone line and direct calls as needed
Monitor the enquiries inbox and forward emails to relevant staff
Maintain a tidy and presentable office environment daily
Order and manage stationery and office supplies
Coordinate staff travel arrangements and assist with correspondence
Support the Operations Manager to ensure workplace compliance
Maintain health and safety records and assist with risk assessments
Assist in planning and delivering company events
Coordinate logistics and manage event registrations

Parttime

Reservation and events administrator

We are looking for a friendly, organised, and proactive Reservation & Events Adm...

Location

United Kingdom , Staplehurst

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communication skills, both written and verbal
Strong organisational skills and attention to detail
Ability to multitask and work under pressure
Friendly and professional telephone manner
Experience in customer service or administration is preferred
Interest in events, hospitality, or the wine industry is a plus

Job Responsibility

Answering phone calls and handling customer enquiries professionally
Responding to emails in a timely manner
Managing reservations and event bookings
Supporting event planning and coordination
Maintaining accurate records of bookings and customer interactions
Liaising with other team members to ensure weekend is handed over for the week ahead
Providing general administrative support as needed

Parttime

Hospitality & Events Administrator

We’re looking for a highly organised Hospitality & Events Administrator to suppo...

Location

Ireland , Dublin

Salary:

35000.00 EUR / Year

14forty

Expiration Date

Until further notice

Requirements

Significant experience in hospitality or events administration
Experience with event or business management systems (e.g. EBMS)
Strong Microsoft Office skills (Outlook, Excel, PowerPoint)
Excellent organisation, communication, and attention to detail
Ability to multitask and work under pressure

Job Responsibility

Act as a primary contact for hospitality clients
Prepare menus, quotes, and event details accurately and on time
Manage event information within internal systems (EBMS)
Support the Sales team with proposals and event solutions
Coordinate event details with kitchen and operations teams
Assist with client meetings, tastings, and tailored catering packages
Identify upselling opportunities and support revenue growth
Manage invoicing, billing, and post-event reconciliation
Handle invoice queries and support credit control processes
Assist with reporting, budgeting, and competitor analysis

What we offer

Competitive pay
Great perks
Unrivalled opportunities for learning and development

Fulltime

Training & Events Administrator

Campden BRI support the food & drink industry (manufacturers, suppliers and reta...

Location

United Kingdom , Chipping Campden, Gloucestershire

Salary:

24500.00 - 25000.00 GBP / Year

Campden BRI

Expiration Date

Until further notice

Requirements

Good standard of education (minimum of 5 GCSEs including English & Maths)
Proven experience in a training or events administrator role
Excellent verbal & written communication skills
Fully proficient in the use of Microsoft Office and excellent key board skills
Experience of business communication platforms desirable (Microsoft Teams, Zoom etc)
Excellent organisational skill with an ability to work to deadlines and under pressure
The ability to learn quickly and take on new tasks with the minimum of supervision
Proactive can-do attitude, ability to sell Campden BRI training services

Job Responsibility

Delivery of administration for training courses and events (liaison with clients/speakers, materials, venue requirements, exam administration etc)
Progressing client registrations (acknowledgement, CRM database, invoice)
Proactive pursuit of enquiries to enhance income & business development opportunities
Effective communications within the delivery team and various stakeholders
Hosting - supporting training delivered online by acting as host for online courses
Resolving problems with both internal/external clients satisfactorily

What we offer

Reward platform with employee discounts and rewards
25 days holiday + 8 bank holidays
Buy and sell holiday scheme
A generous work save pension scheme, with employee contributions matched by the company up to 10%
Culture focus around work/life balance (early finish Fridays)
Subsidised onsite restaurant

Fulltime

Temporary Events Administrator

Temporary Events Administrator to support the delivery of two major events takin...

Location

United Kingdom , Edinburgh

Salary:

13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in events administration is essential
Strong administrative skills and attention to detail
Excellent communication and organisational abilities
Ability to work independently and manage multiple tasks efficiently

Job Responsibility

Assist in the planning, coordination, and execution of events from initial brief to post-event wrap-up
Liaise with venues, suppliers, and internal teams to ensure all logistics are in place and deadlines are met
Maintain accurate event documentation including schedules, contracts, risk assessments, and attendee lists
Manage event registrations and respond to delegate enquiries to ensure a smooth experience
Support budget monitoring, invoice processing, and tracking of spend against forecasts

What we offer

Weekly pay
28 days paid annual leave
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses
Pension scheme option
Statutory Sick Pay
Access to assistance programme that provides free, confidential, and independent advice

Fulltime

New

Senior Executive Assistant

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7–12+ years of administrative or executive support experience, including experience supporting senior or C-level executives
Strong interpersonal, organizational, and communication skills (written and verbal)
High level of discretion, professionalism, and sound judgment
Ability to manage shifting priorities and work effectively under pressure
Proactive, resourceful, and solution-oriented mindset
Experience interacting with senior stakeholders and high-profile individuals preferred
Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook
Excel preferred)
Experience with document and design tools (e.g., Adobe) preferred
Bachelor’s degree preferred (Business Administration or related field is a plus)

Job Responsibility

Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives
Act as a gatekeeper and facilitator to align executive priorities with organizational execution
Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates
Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams
Manage complex calendars, balancing long-term priorities with day-to-day demands
Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups
Establish and maintain operating rhythms that support alignment and decision-making
Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries
Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment
Coordinate cross-functional initiatives, remove barriers, and influence outcomes

What we offer

Health, dental, and vision insurance
Retirement savings plan
Paid time off and holidays
Wellness programs and employee support resources
Performance-based bonus opportunities

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in executive administration or office management, including 3 or more years directly supporting senior executives
Excellent written and verbal communication skills, with the ability to prepare and refine clear and effective executive correspondence
Strong organizational ability and close attention to detail, with a proven track record of managing multiple priorities effectively
Demonstrated discretion and sound judgment when working with confidential and sensitive information
Proactive and resourceful approach, with the interpersonal skills needed to build effective relationships across the organization
Ability to perform in a fast-moving environment that requires responsiveness, adaptability, and occasional availability beyond standard business hours
Proficiency in Microsoft Word, Excel, and PowerPoint
experience with Salesforce or similar platforms is an advantage
Paralegal experience is a plus

Job Responsibility

Oversee a demanding executive calendar, resolve scheduling conflicts, and align appointments with changing business priorities
Arrange business travel, build detailed itineraries, and manage expense documentation and related logistics from start to finish
Screen incoming requests, identify urgent matters, and ensure the President's attention is directed to the highest-priority issues
Develop presentations, briefing documents, reports, and correspondence that support executive meetings and decision-making
Monitor follow-up items, track commitments, and help drive timely progress on important initiatives
Organize leadership meetings, conferences, and internal or external events while managing logistics and communication details
Maintain orderly files, records, and reference materials so critical information is easily accessible when needed
Work closely with colleagues across departments to support smooth communication, coordination, and execution of shared priorities
Contribute to special assignments and provide adaptable support as business demands evolve
Travel occasionally in support of meetings, conferences, and company events, approximately 6 to 8 times per year

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan
free online training
access to top jobs
competitive compensation

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Events Administrator

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