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Events Administrative Coordinator

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Office Angels

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

16.00 - 17.00 GBP / Hour
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Job Description:

Temporary Administrative support to the Events Manager for a Membership Organisation for Global Development Organisations. 3 days per week - Tuesdays, Wednesdays and Thursdays. In this role, you will provide comprehensive administrative support to the Events Manager assisting with day-to-day operations and ensuring the smooth running of the upcoming events.

Job Responsibility:

  • Manage the Events Managers busy calendar, demonstrating excellent prioritisation skills
  • Sending out invites for events to delegates using Mail chimp
  • Maintain updated contact lists in Salesforce, ensuring data accuracy
  • Take meeting notes during calls with members, partners, and speakers
  • Utilise Salesforce to file meeting notes and create/update tasks as required
  • File and organise relevant correspondence and information in member profiles
  • Proactively follow up on assigned tasks with members, providing outstanding customer service
  • Collaborate with member's marketing teams to facilitate communication on new launches and special events
  • Keep the working group member tracking sheet up to date, ensuring accurate attendance records
  • Prepare and distribute minutes of working group meetings promptly and accurately
  • Track and chase actions arising from working group meetings, reporting progress as required
  • Manage communication with working group members, including distributing minutes, agendas, and event invitations
  • Maintain thorough records of member RSVPs for special event invitations
  • Liaise with members and event speakers regarding logistics and joining instructions
  • Assist the team with other administrative tasks as needed, demonstrating flexibility and adaptability

Requirements:

  • Proven experience in managing complex calendars across multiple time zones
  • Previous knowledge of Salesforce and Mail chimp
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Personal efficiency and exceptional time management skills
  • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Additional Information:

Job Posted:
January 09, 2026

Employment Type:
Parttime
Work Type:
On-site work
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