Event Sales Coordinator

• Proactively solicit new business by, among other things, making sales calls, attending trade shows, and engaging in other client prospecting in order to increase the size of the organization’s client database
• Qualify and manage leads in Tripleseat
• Work closely with OWO staff, catering staff and vendors to plan and execute client events
• Manage the events calendar and conduct site visits
• Prepare and provide required documents and reports for the Director, Special Events including but not limited to event orders, invoices, revenue reports, prospect/tentative/turndown reports and sales recaps
• Send surveys and thank you cards to clients after each event
• Manage and maintain event management software, Tripleseat and ensure it is up to date and aligned with department specifications
• Work with the Social Media Manager to manage and maintain event venue’s social media accounts and platforms. Work closely with the marketing department to ensure posts are consistent and aligns with brand identity and aesthetics
• Update venue website and marketing platforms to ensure newest information and images are displayed
• Manage event collateral, unpublished pages, marketing materials and photo to everything is up to date, current and accurate
• Manage and execute Group and Private dining business along with all marriage proposals. Reach key metrics and sales goals
• Serve as entry point of contact and additional support for larger scale events
• Perform additional related duties, tasks and responsibilities as required

• Two or more years of related sales experience - preferably in NYC-based special events
• Bachelor’s degree or equivalent combination of education and related experience and/or training
• Proficiency in Microsoft Office Suite and CRM software (Salesforce, HubSpot, or similar) required
• Ability to work nights, weekends, and holidays – as required
• Excellent interpersonal, verbal, and written communication skills
• Able to work well within a team environment, offering assistance and support to team members whenever necessary
• Strong organizational, writing and communication skills
• Detail oriented, organized, and self-motivated
• Excellent customer service skills, display a genuine desire to help people
• Professional image and demeanor
• Strong organizational and communication skills, both written and verbal
• Excellent copywriting and proofreading skills
• Ability to take direction to suit department needs
• Ability to work well in a fast paced, team-oriented environment

• Bilingual in Spanish is a plus
• Adobe Acrobat, Illustrator and Photoshop is a plus

medical, dental, vision, life and disability insurance, paid vacation, and 401(k)