Event Sales Coordinator Job at OysterLink (Dallas)

Job Description

Invited is a prominent leader in the hospitality and service industry, operating with a rich legacy since 1957. As the largest owner and operator of private clubs nationwide, Invited manages over 130 country clubs, city clubs, and athletic clubs that provide first-class amenities to their members and guests. These clubs boast championship golf courses, resort-style pools, state-of-the-art racquet facilities, fitness centers, and elegantly crafted cuisine, all designed to offer exceptional experiences and foster community connections. With a workforce of more than 17,000 employees, Invited places a strong emphasis on building relationships and enriching the lives of members, guests, and associates... Show More

Job Responsibility

Assist the Event Sales Manager with the coordination and execution of event sales including managing event details, logistics, and client communication
Serve as the primary point of contact for clients during the event planning process ensuring accurate documentation and communication of client needs
Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams with attention to detail
Maintain and update the client database with accurate information and assist in the development of prospect inventory
Ensure proper filing and organization of all event-related documents including contracts and payment records
Assist with basic financial tracking such as recording deposits and payments in coordination with the accounting team
Manage event supplies and inventory coordinating with vendors as needed
Coordinate with kitchen and service teams to ensure event details are communicated and executed
Participate in regular sales and event meetings providing updates on event status and client interactions
Provide general administrative support to the Event Sales Manager and Director as needed
Assist others and take on additional tasks as assigned by management
Follow all company, club, and department policies, procedures, and instructions
Maintain professionalism in interactions with members, colleagues, and staff
Follow safe working practices and comply with safety guidelines
Take initiative in personal and professional growth including maintaining required certifications
Address and resolve challenges by collaborating with regional and corporate teams
Attend daily briefings and actively engage in team activities

Requirements

High school diploma or equivalent
Minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry
Ability to stand, walk, and perform physical activities for extended periods
Ability to work in varying temperatures and environments with potential exposure to dust, fumes, or gases
Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding or unfolding as required
Able to lift, carry, push, and pull up to 25 lbs occasionally
Effective communication skills including talking and hearing with sufficient visual acuity
College coursework in hospitality, marketing, or related field preferred
Basic understanding of marketing and prospecting strategies
Basic understanding of Microsoft Office and event management software
Strong organizational skills and attention to detail
Effective verbal and written communication skills
Ability to work collaboratively within a team environment

What we offer

Medical
Dental
Vision
Life insurance
short-term disability
long-term disability
401(k) retirement savings plan
Paid Time Off

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Event Sales Coordinator

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