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Event Sales Coordinator

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Legends Global

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Location:
United States , Buffalo

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Category:
Sales

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Contract Type:
Not provided

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Salary:

63000.00 USD / Year
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Job Description:

The Event Sales Coordinator is primarily responsible for the organization of logistics and execution for private events. This role is responsible for managing a wide range of support duties related to the daily event needs, food and beverage execution, operations, sales and private events.

Job Responsibility:

  • Maintaining Sales Playbook including up-to-date SOPs
  • Maintain inventory for waiver/legal documentation – including vendor agreements, certificates of insurance, etc.)
  • Writing, filing, verifying Private Event Contracts and Documentation
  • Process Special Events Turnover (including Momentus requests, all Seated floorplans, etc.)
  • Assist in payment processing and post event payments
  • Maintain monthly revenue & booking trackers and KPI recaps for Private Events
  • Maintain weekly financial tracker & missing payments reports
  • Maintain Sales Events Record Keeping
  • Provide on-site support for Sales & Special Events
  • Working closely with the client on catering package decisions
  • Maintaining proper follow-up on payment from the client
  • Administer event timelines in Momentus booking system
  • Create and maintain up-to-date food & beverage menu options for private event packages
  • Process catering transactions

Requirements:

  • Bachelor’s Degree in a related area of study preferred and 1-2 years’ related experience of groups sales (sports, attractions, or hotel industry preferred)
  • Excellent interpersonal, verbal and written communication skills
  • ability to communicate effectively at all levels both internally and externally
  • Proficient in Microsoft Office and Adobe
  • Able to simultaneously manage a high level of detail across multiple projects
  • Quick learner with ability to handle multiple projects and meet deadlines
  • Ability to work well with different personalities
  • Food and beverage experience preferred
  • Entrepreneurial spirit, energetic and outgoing personality with a creative, and a proactive approach to work
  • Excellent written and verbal communication skills
  • Knowledge of Archtics/Customer Relationship Management (CRM)
  • Must be proficient with Microsoft Word, Excel, and PowerPoint and have strong writing and organizational skill
  • Working knowledge of local/regional markets, venue operations, and special events industries
  • Excellent self-accountability for high personal standards of conduct and professionalism
  • Must have sufficient mobility to perform tasks including constant reaching, bending, stooping, wiping, pushing, and pulling for extended periods of time
  • Specific vision abilities required by this job include close vision and the ability to adjust focus
  • Must be flexible to work extended hours due to business requirements including late nights, weekends and holidays including all games and major stadium events
  • Must have the ability to lift, push, pull approximately 25lbs
  • Must be able to stand and/or walk for up to 10 hours during a single shift, while navigating ramps, stairs and elevators

Nice to have:

  • Food and beverage experience preferred
  • Knowledge of Archtics/Customer Relationship Management (CRM)
What we offer:
  • medical, dental, vision, life and disability insurance, paid vacation, and 401k plan
  • commission

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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