Event Registration Staff Job at Beacon Hill (Washington, DC)

Event Planner Intermediate

We are offering a permanent employment opportunity for an Event Planner Intermed...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Customer Service, with the ability to handle queries and concerns effectively
Strong Management skills to oversee event operations and staff
Data Entry skills for maintaining and updating event details
Planning expertise for laying out comprehensive event plans
Ability to handle Answering Inbound Calls related to the event
Familiarity with Budget Processes to manage event finances
Reviewing capabilities to ensure all event elements meet the set standards
Proficiency in using 'About Time' software for time management
Logistic skills for smooth transportation and accommodation arrangements
Ability to perform Receptionist Duties, as and when required

Job Responsibility

Develop comprehensive project plans and budgets for each event
Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control
Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities
Provide excellent customer service, addressing client inquiries and resolving issues promptly
Manage the reception desk functions including answering calls, handling emails, and escorting clients
Support high-level executive meetings by maintaining professionalism, organization, and effective communication
Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation
Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience
Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary
Ensure clients are updated in a timely manner regarding the status of their requests and available options.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Event Registration Staff

Our client, a non-profit organization, is searching for temporary Event Registra...

Location

United States , Washington, DC

Salary:

19.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Superior customer service skills
Ability to multitask in a fast-paced environment
Abide by a professional dress code

Job Responsibility

Distribute name badges
Check-in guests through event app
Set-up and break-down equipment
Manage a large crowd of guests
Complete additional tasks as needed

Fulltime

Rock Specialist

The Rock Specialist is responsible for the administration, optimization, and str...

Location

United States , Peoria

Salary:

Not provided

CCV

Expiration Date

Until further notice

Requirements

Strong understanding of Rock RMS or willingness to learn quickly
Ability to work collaboratively across departments and communicate technical concepts to non-technical users
Problem-solving mindset with attention to detail and data accuracy
Familiarity with SQL and database management (preferred)
Excellent organizational and time-management skills
Bachelor’s degree in information technology, Computer Science, Data Analytics, Business Systems, or a related field is preferred
Equivalent experience in database administration, CRM systems, or church management software will be considered
Certifications in SQL, Database Management, or Rock RMS Administration (if available)
2–4 years of experience in CRM administration, database management, or church management systems
Hands-on experience with Rock RMS or similar platforms (e.g., Planning Center, FellowshipOne)

Job Responsibility

Configure and maintain Rock RMS modules, including People, Groups, Check-In, Workflows, Dashboards, Plugins, Reports, and Registrations
Manage user permissions and system security protocols
Oversee Rock RMS updates, testing, backups, and overall system reliability
Serve as the primary administrator and liaison with leadership for Rock RMS initiatives
Ensure data integrity by identifying and resolving duplicates
Develop, maintain, and distribute reports and dashboards for leadership and ministry teams
Collaborate with the Data Analytics team to maintain accurate and actionable data
Write and optimize SQL queries (or demonstrate willingness and ability to learn SQL)
Partner with ministries and departments to understand end-user requirements and translate them into functional Rock RMS solutions
Recommend and implement system enhancements to improve efficiency and user experience

Fulltime

Chapter Relations Associate

The Chapter Relations Temp will play a key role in supporting the strategic obje...

Location

United States , Amherst, MA

Salary:

Not provided

CAIA Association

Expiration Date

Until further notice

Requirements

Interest in gaining hands-on work experience in fast-paced global finance organization
Availability to work 40 hours per week
Knowledge of Canva, preferred
Proficient in Microsoft Office applications
This is an entry level position

Job Responsibility

Manage CAIA Chapter email inboxes daily
Prepare, ship, and track materials for various CAIA events, as necessary
Provide support in proofreading and editing materials as needed
Manage our team Cognito forms for event creation and sponsorship invoicing
Provide support creating event invitation graphics, registration pages and LinkedIn graphics
Support efforts to launch new Chapters, as necessary
Provide support on additional administrative tasks as needed, such as updating event lists, helping to pull registration lists for events, exclusion lists for event invitation reminders, budget spreadsheets, update the email and communications calendar, and maintain historical records of event graphics
Provide support maintaining the Chapter Relations SharePoint page, making sure documents are up to date and organized
Manage Chapter event sponsorship invoicing by creating invoices, sending the invoices to sponsors, and helping with payments as needed
Provide support to Chapters requiring reimbursement for out-of-pocket expenses

Fulltime

Event Marketing Specialist

This Marketing Event Specialist will play a critical role in bringing Plaid’s mo...

Location

United States , San Francisco

Salary:

118800.00 - 141600.00 USD / Year

Plaid

Expiration Date

Until further notice

Requirements

3+ years of experience in event management, event marketing, production coordination, field marketing, or a similar role
Experience tracking event campaign performance, measuring ROI, results, and metrics
Willingness to travel for onsite events and summits
You are known for being organized, precise, dependable, and able to keep multiple workstreams moving without anything slipping through the cracks
Hands on experience with venue sourcing, contract coordination, and vendor management
Comfortable working with livestream, A/V, and virtual event platforms (or eager to learn quickly)
A strong communicator who thrives in cross functional environments
A passion for crafting memorable attendee experiences
Strong project management skills with the ability to juggle multiple deadlines, stakeholders, and programs at once

Job Responsibility

Support end-to-end planning and logistics for Plaid’s flagship keynote event, customer events, and virtual programs, such as webinars
Manage venue research, sourcing, walkthroughs, contracting, and day of operations
Own registration workflows, attendee communications, and onsite check-in experience
Coordinate run of show elements, production timing, and backstage operations
Partner with production agencies and vendors to execute livestreams, stage management, and technical setup
Support creation of event assets including signage, staging needs, audience engagement, and meeting rooms
Assist with scheduling, logistics, and production coordination for video shoots, demo recordings, and other creative assets
Support talent coordination, location prep, equipment needs, and shoot day operations
Help plan and execute high touch executive summits for customers, prospects, partners, and industry leaders
Manage attendee list operations, scheduling, communications, seating, and white glove onsite experience

Fulltime

Project Coordinator - Live Events

The Project Coordinator plays a critical support role within TSEC's Live Events ...

Location

United States , Apex

Salary:

Not provided

DRPG

Expiration Date

Until further notice

Requirements

1-3 years of experience supporting corporate or large-scale live events, or equivalent academic and internship experience
Comfortable working within project management, budgeting, or event registration systems, and/or eager to learn new tools quickly
Enjoy travel and willing to work evenings and weekends as events require
Willing and able to travel domestically and internationally, approximately 35% during peak seasons
Hold a valid drivers license, have a clean driving record, and can complete a background check
Can commute to our Apex, NC office

Job Responsibility

Provide day-to-day project coordination support to the Live Events team, with a heavy emphasis on task tracking, schedules, and internal systems
Develop a strong understanding of client objectives and event requirements
Capture and track client requests, action items, and updates within project plans
Support Project Managers in maintaining organized timelines, documentation, and deliverables
Coordinate event logistics including travel, accommodations, catering, staffing, and onsite needs
Assist with collecting and organizing vendor documentation including W-9s, certificates of insurance, and agreements
Ensure standard terms, clauses, and required documentation are complete and properly filed
Support budget tracking and reconciliation under the direction of the Project Manager
Assist with expense tracking, invoice processing, and post-event financial documentation
Support pre-event logistics and onsite event preparation

Social Services Coordinator

The School Based Social Services Coordinator is a core member of the collaborati...

Location

United States , Wilmington

Salary:

Not provided

Westside Family Healthcare Inc

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalency Diploma (G.E.D.)
Strong written and oral communication skills
Self-starter with the capability to work independently and collaboratively
One year of experience providing services to a culturally diverse population
Three years of experience using computers and Microsoft Office software
Ability to perform duties directly in the communities as needed (up to 90% of the schedule will be required to work in communities throughout Delaware)
Verifiable good driving record and reliable transportation
Ability to work evenings and weekends as needed

Job Responsibility

Establish and nurture relationships with EastSide families and staff through active participation in parent events, staff meetings, and community gatherings
Facilitate workshops, events, and informational sessions to promote health and wellness awareness
Collaborate with local organizations to enhance community support services in the Wilmington community where EastSide Charter families live
Provide direct support to students and their families, addressing social and health-related concerns
Perform comprehensive screenings and assessments of a patient’s social, emotional, environmental, financial, and other support needs to identify factors influencing the student’s well-being
Collaborate with the interdisciplinary team to create and implement individualized care plans
Assist families in navigating and accessing available community resources, social services, and healthcare facilities
Stay informed about local resources and maintain an up-to-date database for easy reference
Advocate for the social and emotional well-being of students and their families within the school system and the broader community
Work collaboratively with EastSide Charter staff to address social issues impacting student success

What we offer

Medical insurance (two plans to choose from)
Dental insurance (through Guardian Dental)
Vision insurance
Life insurance paid by Westside with the option to purchase more
Short-term disability paid for by Westside
Long term disability paid by the employee
401(k) retirement plan with a match
Supplemental insurances
Generous PTO package
Flexibility to provide work/life balance

Fulltime

Event Coordinator

The University of Wisconsin-Madison is a prestigious public research university ...

Location

United States , Madison

Salary:

23.50 - 1.00 USD / Hour

OysterLink

Expiration Date

Until further notice

Requirements

minimum of one year professional experience in event coordination and/or event management
experience working directly with customers and providing customer service in-person, via telephone, and/or via email
bachelor's degree preferred
ability to manage multiple priorities
strong communication skills
knowledge of event management software platforms preferred
familiarity with event management software platforms such as EMS, Mazevo, 25Live preferred
strong organizational skills and ability to manage multiple events and priorities simultaneously
excellent interpersonal communication skills with a customer service mindset
demonstrated ability to work collaboratively with a wide array of customers and stakeholders

Job Responsibility

Monitor and process event-related transactions and event data and records
greet customers and guests, assist with registration, answer questions, and refer complex issues to appropriate entities
communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates
assist with planning and creation of promotional materials and resources for events
schedule logistics and secure resources for all aspects of events including space, vendors, and staff
coordinate details and resolve operational issues

What we offer

Paid Time Off
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Retirement Plan
tax-advantaged savings accounts

Fulltime

Event Registration Staff

Beacon Hill

Location:
United States , Washington, DC

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 26, 2026

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