Event Producer

• Coordinate logistics for in-person training sessions, including schedules, venue setup, room readiness, and materials management
• Develop and maintain event timelines, run-of-show documents, checklists, and contingency plans
• Prepare training rooms and meeting spaces to create a professional, engaging learning environment
• Manage shipping, receiving, inventory, setup, and breakdown of training materials, handouts, signage, and equipment
• Confirm participant rosters, registration details, attendance tracking, and session readiness before each event
• Partner closely with the Facilitator/Trainer to ensure all event elements support successful curriculum delivery
• Provide on-site production support during sessions, including room readiness, participant flow, timing, transitions, break management, and real-time issue resolution
• Serve as the primary logistics point of contact so the Facilitator can remain focused on instruction and learner engagement
• Assist with distributing materials, coordinating exercises, and supporting interactive activities as directed
• Communicate event details clearly with internal teams, client contacts, venues, vendors, and attendees before, during, and after each session
• Partner with the Project Manager and Facilitator to build strong relationships across regional organizational levels
• Support the participant experience by addressing logistics-related questions, including schedules, travel, event expectations, and session flow
• Participate in occasional client meetings as needed
• Troubleshoot event issues in real time, including scheduling conflicts, room changes, materials shortages, A/V challenges, and technology issues
• Test and ensure training technology, presentation tools, internet connectivity, and event resources are functioning before each session
• Capture attendance, event notes, action items, and post-session feedback
• Provide post-event recap information to the Project Manager and Facilitator, including logistics outcomes, issues, recommendations, and improvement opportunities

• Attention to detail
• Technical aptitude
• Presentation skills
• Communication skills
• Problem-solving skills
• 3–5+ years of experience in event production, training coordination, field operations, program logistics, or a related role
• Experience supporting live training events, workshops, roadshows, multi-site programs, or similar in-person learning environments
• Strong project coordination and event execution background
• Ability to manage multiple moving parts, shifting priorities, and fast-paced event environments
• Experience working with client-facing teams, vendors, and cross-functional stakeholders
• Valid driver’s license required
• Excellent organizational, event management, and time management skills
• Strong interpersonal skills with the ability to influence and collaborate effectively
• Clear written and verbal communication skills
• High attention to detail with strong follow-through
• Ability to anticipate needs, solve problems quickly, and remain calm under pressure
• Professional presence and comfort supporting group sessions, managing room dynamics, and interacting with participants, facilitators, vendors, and stakeholders
• Proficiency with presentation platforms, meeting tools, spreadsheets, shared calendars, communication platforms, registration tools, and event tracking documents
• Ability to set up, test, and manage training technology, including laptops, projectors, screens, microphones, speakers, presentation tools, and internet connectivity
• Comfort managing training logistics while supporting operating presentation tools and event technology during live sessions
• Ability to lift up to 25 lbs
• Ability to stand and move for extended periods, often up to 8 hours per day
• Ability to set up, arrange, move, and break down training equipment, materials, signage, handouts, and furniture for various room configurations and activities
• Ability to move throughout the training room or venue to support participants, facilitators, and vendors
• Ability to speak clearly and coordinate with groups, vendors, and stakeholders for extended periods
• Must be able to support multi-day sessions requiring sustained energy
• Early arrival and post-session breakdown are required
• Must be able to manage break timing, travel time between locations, and time zone considerations for multi-location training events
• Travel up to 90% for the duration of the project
• Possess valid driver's license

Background in automotive, retail operations, dealership environments, or field training support preferred