Event Planner Intermediate, Robert Half

Robert Half

Location:
United States, Brooklyn

Category:
-

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development.

Job Responsibility:

Develop comprehensive project plans and budgets for each event
Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control
Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities
Provide excellent customer service, addressing client inquiries and resolving issues promptly
Manage the reception desk functions including answering calls, handling emails, and escorting clients
Support high-level executive meetings by maintaining professionalism, organization, and effective communication
Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation
Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience
Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary
Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Requirements:

Proficiency in Customer Service, with the ability to handle queries and concerns effectively
Strong Management skills to oversee event operations and staff
Data Entry skills for maintaining and updating event details
Planning expertise for laying out comprehensive event plans
Ability to handle Answering Inbound Calls related to the event
Familiarity with Budget Processes to manage event finances
Reviewing capabilities to ensure all event elements meet the set standards
Proficiency in using 'About Time' software for time management
Logistic skills for smooth transportation and accommodation arrangements
Ability to perform Receptionist Duties, as and when required
Understanding of Security measures to ensure safety during events
Consulting skills to provide advice and suggestions for event improvements
Ability to manage Websites for event promotions and registrations
Skills in handling detail-oriented Correspondence
Familiarity with Facility management for event venue arrangements
Willingness to Travel for on-site event management
Graphic Design skills for creating event promotional materials
Knowledge of Printing processes for event-related materials
Reservation skills for booking venues and other event necessities
Experience in Catering management to ensure quality food services
Coordination skills for smooth execution of all event elements
Ability to liaise with Business Partners for sponsorships and collaborations
Project Planning skills to manage event timelines and tasks
Effective Communication skills for clear and concise information delivery
Experience in Contract Administration for handling event-related contracts.

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Event Planner Intermediate