Event Planner / Corporate Meeting Coordinator

• Plan and manage meetings and events of varying size and complexity
• Create, manage, and reconcile event project plans and budgets
• Coordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordination
• Provide strategic input and recommendations on event format and execution
• Support high‑level meetings as the right‑hand partner to the lead event planner
• Conduct daily walk‑throughs and inspections of conference and event spaces
• Manage space issues and escalate unresolved concerns to the Lead Planner
• Submit and track facilities, AV, catering, and service requests
• Maintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and Security
• Cover reception desk functions as needed, including answering phones and emails promptly
• Greet, direct, and assist clients and attendees onsite
• Handle room assignments, badge printing, small/pop‑up meetings, and last‑minute changes
• Deliver high‑touch, professional customer service throughout event lifecycles
• Utilize the Event Management System (EMS / AMS) to manage reservations, details, and reports
• Prioritize and process incoming meeting room requests from online booking tools
• Participate in daily operations meetings and weekly planning reviews
• Execute pre‑conference and post‑conference calls and documentation

• 2+ years of experience in event planning, hospitality, conference services, or corporate meetings
• Background in hotel, conference center, or high‑end hospitality environments preferred
• Familiarity with AV coordination, Zoom, PowerPoint, and event management systems
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational, customer service, and administrative skills
• Ability to stand for extended periods and support onsite event execution

Background in hotel, conference center, or high‑end hospitality environments

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan