Event Operations Support Specialist Job at Allied Universal® (Westminster)

Event Services Operations Support Specialist

Allied Universal Event Services® is hiring an Event Staff Operations Support Spe...

Location

United States , Pittsburgh

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Excellent organizational skills that include the ability to multi-task and prioritize work
Strong consultative, analytical, and problem-solving skills
Ability to communicate effectively with leadership
Outstanding oral and written communication skills
Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
Able to focus and multi-task in an ever-changing environment
successfully handle stressful situations in a calm and professional manner
Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Job Responsibility

Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
ensure equipment is properly tagged and logged for tracking
Schedule and conduct New Employee Orientation sessions
administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
distribute and collect union cards (in applicable locations)
ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
issue badges
instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs

Fulltime

Event Services Operations Support Specialist

Allied Universal Event Services® is hiring an Event Staff Operations Support Spe...

Location

United States , Pittsburgh

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Excellent organizational skills that include the ability to multi-task and prioritize work
Strong consultative, analytical, and problem-solving skills
Ability to communicate effectively with leadership
Outstanding oral and written communication skills
Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
Able to focus and multi-task in an ever-changing environment
successfully handle stressful situations in a calm and professional manner
Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Job Responsibility

Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
ensure equipment is properly tagged and logged for tracking
Schedule and conduct New Employee Orientation sessions
administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
distribute and collect union cards (in applicable locations)
ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
issue badges
instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs

Fulltime

Federal Services Operations Support Specialist

Allied Universal® is hiring a Federal Services Operations Support Specialist.The...

Location

United States

Salary:

25.50 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
United States Citizenship (as required for government contract compliance)
Valid driver's license if driving a company vehicle, or personal vehicle in the course of conducting business (e.g., client visits, attending networking events)
Minimum of three (3) years of leadership experience in a high-volume workforce environment, preferably in the protective service industry
Minimum of three (3) years of experience in operations support, workforce management, scheduling, payroll administration, or related field
Work experience in successfully building and developing teams
Proficiency in Microsoft Office and workforce management systems (WinTeam preferred)
Strong analytical and problem-solving skills with attention to detail
Ability to manage multiple priorities in a fast-paced environment
Effective oral and written communication skills

Job Responsibility

Coordinate advanced scheduling activities in WinTeam to support contract staffing requirements
Process schedule adjustments and maintain schedule documentation within established timelines
Review weekly scheduling activity reports for completeness and accuracy
Track staffing vacancies and communicate open positions to recruiting personnel
Monitor employee time-off requests and maintain related scheduling records
Maintain workforce tracking logs, scheduling spreadsheets, and related administrative documentation
Research and process payroll correction requests in coordination with payroll and field management
Audit timekeeping records and scheduling entries to identify discrepancies requiring correction
Track and document payroll adjustments, employee pay issues, and related follow-up actions
Support weekly payroll processing activities by validating workforce data and schedule alignment

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Eligibility for our retirement plans
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Operations Support Specialist

Location

United States , Boston

Salary:

30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent experience required
Strong Excel skills (sorting, filtering, data review, and tracking)
Experience with databases, inventory management, or operations support preferred
Customer-focused mindset with excellent communication and organizational skills
Comfortable working in office and laboratory settings and interacting with technical professionals
Ability to manage multiple priorities, work independently, and maintain detailed documentation

Job Responsibility

Provide onsite operational and administrative support for scientific and medical equipment within laboratory environments
Maintain and update equipment inventory and service records within a proprietary database/CMMS
Coordinate and schedule maintenance, repairs, and service events with internal teams and external vendors
Communicate directly with scientists, engineers, vendors, and lab operations staff to address equipment needs
Enter lab spaces to review equipment status, calibration schedules, and performance concerns
Order parts and supplies, track shipments, and coordinate installations and repairs
Generate reports, support KPIs, and assist with ongoing account and service reviews

Fulltime

Conference & Event Operations Specialist

Reporting to the Senior Manager, Events & Initiatives this position provides end...

Location

Canada , Richmond

Salary:

70000.00 - 72000.00 CAD / Year

Boston Pizza

Expiration Date

Until further notice

Requirements

Post-secondary education in business administration or other relevant field would be an asset
Minimum of 3 years event planning experience
Professional certification such as CMP or CSEP may be an asset
Strong working knowledge and understanding of Microsoft Office programs, particularly Microsoft Word, Excel, PowerPoint and Teams
Highly organized, with ability to manage multiple priorities and deadlines with accuracy and efficiency
Self-motivated with strong sense of ownership and accountability for delivering high-quality outcomes
Excellent interpersonal and relationship-building skills, with collaborative and professional approach
Strong customer service orientation with proactive, solutions-focused mindset
Exceptional verbal and written communication skills, with meticulous attention to detail
Adaptable and resilient, able to thrive in dynamic, fast-paced environment

Job Responsibility

Provide end-to-end administrative and logistical support for conference planning, including attending all planning meetings, maintaining tracking documents, liaising with stakeholders and vendors, and managing RFIs
Oversees invoice and contract administration, supports budget updates to ensure forecasting accuracy, manages registration and event app requirements, coordinates onsite office operations, and assists with post-conference financial reconciliation
Support FAC and NorthStar event planning by compiling proposal details, preparing and updating budget estimates and presentations, and conducting research on activities and transportation
Manages rooming lists and hotel documentation, processes event payments, and administers franchisee reimbursements
Support company-wide hotel room block and meeting venue sourcing by managing the RFP process, compiling and analyzing proposal details, preparing venue comparison presentations, assisting with contract review, and contributing to cost-saving initiatives
Provides support for F&B and AV coordination as needed

What we offer

Strong Canadian brand with hospitality focus, embracing a work-hard, play hard philosophy
Strong emphasis on team culture
Entrepreneurial roots support culture of collaboration
Flexible working environment that embraces both in-person and remote work
Amazing employee programs and benefits
Always looking to promote internal talent
Tight-knit team to support you every step of the way
Recognized as a Great Place to Work®
Focus on giving back to communities through Boston Pizza Foundation

Fulltime

Operations Support Specialist

Allied Universal® is hiring a Operations Support Specialist. The Operational Sup...

Location

United States , Union City

Salary:

27.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
Prior work experience in a fast-paced administrative environment
Excellent organizational skills that include the ability to multi-task and prioritize work
Strong consultative, analytical, and problem-solving skills
Ability to communicate effectively with leadership
Outstanding oral and written communication skills
Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
Able to focus and multi-task in an ever-changing environment
successfully handle stressful situations in a calm and professional manner

Job Responsibility

Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
Maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
Ensure equipment is properly tagged and logged for tracking
Conduct New Employee Orientation sessions
Administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
Distribute and collect union cards (in applicable locations)
Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
Instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs
Utilize iCIMS recruiting software to process new applicants

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law

Parttime

School Operations Support Specialist

The School Operations Support Specialist performs and/or oversees various aspect...

Location

United States , Durham

Salary:

Not provided

Stride, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in relative field of study
0-3 years of relevant professional experience OR Equivalent combination of education and experience
Ability to clear required background check
Great organizational and time management skills
Proficient MS365
web proficient
Strong technology skills
Experience using search engines (internet) for research projects
Experience using a student information system and/or other type of database
Strong written and verbal communication skills

Job Responsibility

Work with administrative staff to ensure the school follows and meets all audit requirements
Oversees and supports major school events, such as enrollment, Semester End Transition, Year End Transition, and state testing
Develops relationships with education vendors, the districts, state and other education stakeholders
Helps maintain student records and data
creates/implements/documents processes that ensure student data validity in K12 and 3rd party databases
Assists Manager, School Operations with local, state, and federal reporting requirements
Works with administration to properly onboard and offboard staff
Works with School Operations, Data, and Assessment Senior Manager and administrative staff to ensure the school is compliant with and meets all audit requirements
Assists Manager, School Operations with the development of school policies and procedures
Collaborates as necessary with Sales, Client/Account Management, Product Development, IT, and other key stakeholders, to gain knowledge that will ensure client operational support needs are met

Fulltime

Av & event operations specialist

As an AV & Event Operations Specialist, you’ll provide hands-on technical AV sup...

Location

United Kingdom , London

Salary:

Not provided

DELIVER

Expiration Date

Until further notice

Requirements

Strong hands-on experience running technical AV setups for live and hybrid events, in a freelance, corporate, media, or agency environment
Enthusiasm for technology, problem-solving, and delivering great service
Confident with AV systems and platforms including: Vision mixers (Blackmagic, Roland), Audio consoles (Yamaha, Allen & Heath, Soundcraft), Streaming and conferencing (Google Meet, Zoom, OBS, vMix), Digital signage platforms
Solid understanding of AV networking fundamentals, with exposure to AV-over-IP environments (including IP addressing, VLANs, multicast, and signal flow over networks)
A working interest in code-driven AV systems and automation, comfortable engaging with basic scripting or logic (LUA, SQL) to configure, customise, or troubleshoot modern AV platforms
Strong troubleshooting skills, able to calmly resolve issues
Ability to explain technical issues clearly to non-technical stakeholders
Competent in video editing software
Comfortable working flexibly, early mornings, late finishes, or event-based shifts as needed
Collaborative attitude and a strong service mindset

Job Responsibility

Technical Event Support: Set up, operate, and pack down AV systems for live, hybrid, and streamed events in our office HQ and offsite locations
Meeting Room Support: Conduct daily AV checks and respond to room incidents across the estate. Ensure systems are fully operational and proactively maintained
Global Room Support: Provide remote and on-site troubleshooting across Deliveroo's global meeting room estate. Triage advanced faults and liaise with vendors as needed
Video Capture & Editing: Record and edit internal-facing content, delivering high-quality, brand-consistent media using video editing tools
Inventory & Asset Management: Maintain accurate equipment inventory, assist with audits, tracking, and repairs. Ensure AV kit is well maintained and event-ready
Preventative Maintenance: Take ownership of regular AV health checks and proactively coordinate RMAs, replacements, or fixes to minimise disruption
Training & Mentorship: Help onboard new team members, sharing knowledge and supporting hands-on learning through documentation and informal coaching
Project & Initiative Support: Contribute to AV-related projects, such as system upgrades or office launches, supporting testing, documentation, and delivery
Documentation & Process Improvement: Create and maintain internal technical documentation, and contribute to continuous improvement of AV workflows, tools, and support resources

What we offer

A competitive and comprehensive compensation and benefits package
Up to 5% matched pension contributions
Some roles may be eligible for share awards
Free Deliveroo Plus: free delivery and access to special offers
Team lunches from the best local restaurants
25 days annual leave plus bank holidays, increasing with length of time spent working at Deliveroo
One day of paid leave per year to volunteer with a registered charity
Funded single cover healthcare on our core plan, with the option to add family members at own cost
On-site gym (HQ), discounted external gym membership
Access to wellbeing apps such as LesMills+, Strava, Headspace, Yogaia via GymPass

Fulltime

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Event Operations Support Specialist

Job Description

Job Responsibility

Requirements

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