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Event Operations Support Specialist

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Allied Universal®

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Location:
United States , Westminster

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Category:
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Contract Type:
Not provided

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Salary:

30.77 USD / Hour
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Job Description:

The Client Operational Support Specialist is responsible for providing account-level back office support for recruiting, new hire onboarding functions, licensing, scheduling, and logistics support.

Job Responsibility:

  • Logistics and Procurement: Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
  • maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
  • ensure equipment is properly tagged and logged for tracking
  • Employee Orientation: Schedule and conduct New Employee Orientation sessions
  • administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
  • distribute and collect union cards (in applicable locations)
  • ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • issue badges
  • instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
  • Recruiting: Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs
  • utilize iCIMS recruiting software to process new applicants
  • schedule and interview prospective employees
  • attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Regional Recruiter on an as-needed basis
  • Scheduling: Assist with building job orders into scheduling systems, ABI and WinTeam
  • schedule and confirm appropriate supervision and team members for each individual event
  • practice, promote, and ensure “Smart Scheduling” using ABI system
  • Ensure each position/event is scheduled with qualified and appropriately licensed personnel
  • Immediately communicate with the Branch Manager any concerns such as: shortages, failure to schedule, personnel concerns, etc.
  • Other Administrative Responsibilities: Coordinate with Payroll to ensure changes are completed properly
  • respond to questions as needed
  • Assist with various administrative duties as assigned by the Branch management team, Recruiting and Human Resources, or Regional Vice President
  • Coordinate with the Branch Manager the staffing needs for all upcoming events
  • utilizing work order forms for accuracy

Requirements:

  • High School diploma or equivalent
  • Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
  • Prior work experience in a dynamic administrative environment
  • Excellent organizational skills that include the ability to multi-task and prioritize work
  • Strong consultative, analytical, and problem-solving skills
  • Ability to communicate effectively with leadership
  • Outstanding oral and written communication skills
  • Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
  • Able to focus and multi-task in an ever-changing environment
  • successfully handle stressful situations in a calm and professional manner
  • Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
  • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Nice to have:

  • Associate’s degree or higher in Education, Business, Criminal Justice, Human Resources, Security Management, or a closely related field
  • Prior human resources, recruiting, scheduling or logistics experience in a service industry business
  • Work experience conducting applicant sourcing, interviewing job applicants, and conducting employee onboarding in a high volume setting
What we offer:
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company’s 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Additional Information:

Job Posted:
March 20, 2026

Employment Type:
Fulltime
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