CrawlJobs Logo
Goodwin Recruiting Logo Goodwin Recruiting · Hospitality and Tourism

Event Operations Specialist

United States, Manchester 55000.00 - 70000.00 USD / Year · Job Posted January 05, 2026
Apply Position
Job Link Share

Job Description

We’re seeking a hands-on Event Operations Specialist to support the smooth delivery of conferences across the U.S. This hybrid role combines onsite event execution with off-week preparation, packing, and organizational tasks at our Boston location. Ideal for someone who thrives in fast-paced environments, stays highly organized, and enjoys both travel and behind-the-scenes work.

Job Responsibility

  • Oversee onsite operations such as attendee check-in, room resets, AV setup, and vendor interaction
  • Assemble, prepare, and transport all event materials and kits ahead of each show
  • Keep the Boston storage and packing area tidy, organized, and ready for audits
  • Manage inventory: restock supplies, maintain equipment, and verify tech is charged and functional
  • Produce printed materials, badges, labels, and signage for upcoming events
  • Upload, sort, and label photos, videos, and documentation following strict organizational standards
  • Record attendee updates, no-show counts, and post-event notes in Salesforce and internal tools
  • Conduct site visits, gather operational details, and update venue information
  • Provide guidance and expectations to temporary onsite staff

Requirements

  • Background in event execution, conference support, or large program operations
  • Willingness and availability to travel regularly for multi-day events
  • Excellent coordination and organizational abilities
  • Comfortable balancing hands-on physical tasks with computer-based responsibilities
  • Strong communicator who can work effectively with team members in other countries

Nice to have

  • Experience supporting multi-day professional events or conferences
  • Working knowledge of CRM tools such as Salesforce
  • Prior collaboration with venues, suppliers, or AV partners
  • Ability to read or develop simple room layouts or floorplans
  • Strong troubleshooting skills in dynamic, fast-paced environments
  • Comfortable working autonomously with minimal oversight

What we offer

  • Generous vacation time and company-observed holidays
  • Flexible hybrid schedule blending office days with onsite event work
  • Frequent travel to major cities across the U.S.
  • Hands-on involvement in large, high-impact events
  • Opportunities to grow your skills and advance professionally
  • Inclusive, team-oriented environment with collaboration across global teams
Goodwin Recruiting - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Event Operations Specialist

8 matching positions

Conference & Event Operations Specialist

Reporting to the Senior Manager, Events & Initiatives this position provides end...
Location
Location
Canada , Richmond
Salary
Salary:
70000.00 - 72000.00 CAD / Year
bostonpizza.com Logo
Boston Pizza
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Post-secondary education in business administration or other relevant field would be an asset
  • Minimum of 3 years event planning experience
  • Professional certification such as CMP or CSEP may be an asset
  • Strong working knowledge and understanding of Microsoft Office programs, particularly Microsoft Word, Excel, PowerPoint and Teams
  • Highly organized, with ability to manage multiple priorities and deadlines with accuracy and efficiency
  • Self-motivated with strong sense of ownership and accountability for delivering high-quality outcomes
  • Excellent interpersonal and relationship-building skills, with collaborative and professional approach
  • Strong customer service orientation with proactive, solutions-focused mindset
  • Exceptional verbal and written communication skills, with meticulous attention to detail
  • Adaptable and resilient, able to thrive in dynamic, fast-paced environment
Job Responsibility
Job Responsibility
  • Provide end-to-end administrative and logistical support for conference planning, including attending all planning meetings, maintaining tracking documents, liaising with stakeholders and vendors, and managing RFIs
  • Oversees invoice and contract administration, supports budget updates to ensure forecasting accuracy, manages registration and event app requirements, coordinates onsite office operations, and assists with post-conference financial reconciliation
  • Support FAC and NorthStar event planning by compiling proposal details, preparing and updating budget estimates and presentations, and conducting research on activities and transportation
  • Manages rooming lists and hotel documentation, processes event payments, and administers franchisee reimbursements
  • Support company-wide hotel room block and meeting venue sourcing by managing the RFP process, compiling and analyzing proposal details, preparing venue comparison presentations, assisting with contract review, and contributing to cost-saving initiatives
  • Provides support for F&B and AV coordination as needed
What we offer
What we offer
  • Strong Canadian brand with hospitality focus, embracing a work-hard, play hard philosophy
  • Strong emphasis on team culture
  • Entrepreneurial roots support culture of collaboration
  • Flexible working environment that embraces both in-person and remote work
  • Amazing employee programs and benefits
  • Always looking to promote internal talent
  • Tight-knit team to support you every step of the way
  • Recognized as a Great Place to Work®
  • Focus on giving back to communities through Boston Pizza Foundation
  • Fulltime
Read More
Arrow Right

Av & event operations specialist

As an AV & Event Operations Specialist, you’ll provide hands-on technical AV sup...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
deliveroo.co.uk Logo
DELIVER
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong hands-on experience running technical AV setups for live and hybrid events, in a freelance, corporate, media, or agency environment
  • Enthusiasm for technology, problem-solving, and delivering great service
  • Confident with AV systems and platforms including: Vision mixers (Blackmagic, Roland), Audio consoles (Yamaha, Allen & Heath, Soundcraft), Streaming and conferencing (Google Meet, Zoom, OBS, vMix), Digital signage platforms
  • Solid understanding of AV networking fundamentals, with exposure to AV-over-IP environments (including IP addressing, VLANs, multicast, and signal flow over networks)
  • A working interest in code-driven AV systems and automation, comfortable engaging with basic scripting or logic (LUA, SQL) to configure, customise, or troubleshoot modern AV platforms
  • Strong troubleshooting skills, able to calmly resolve issues
  • Ability to explain technical issues clearly to non-technical stakeholders
  • Competent in video editing software
  • Comfortable working flexibly, early mornings, late finishes, or event-based shifts as needed
  • Collaborative attitude and a strong service mindset
Job Responsibility
Job Responsibility
  • Technical Event Support: Set up, operate, and pack down AV systems for live, hybrid, and streamed events in our office HQ and offsite locations
  • Meeting Room Support: Conduct daily AV checks and respond to room incidents across the estate. Ensure systems are fully operational and proactively maintained
  • Global Room Support: Provide remote and on-site troubleshooting across Deliveroo's global meeting room estate. Triage advanced faults and liaise with vendors as needed
  • Video Capture & Editing: Record and edit internal-facing content, delivering high-quality, brand-consistent media using video editing tools
  • Inventory & Asset Management: Maintain accurate equipment inventory, assist with audits, tracking, and repairs. Ensure AV kit is well maintained and event-ready
  • Preventative Maintenance: Take ownership of regular AV health checks and proactively coordinate RMAs, replacements, or fixes to minimise disruption
  • Training & Mentorship: Help onboard new team members, sharing knowledge and supporting hands-on learning through documentation and informal coaching
  • Project & Initiative Support: Contribute to AV-related projects, such as system upgrades or office launches, supporting testing, documentation, and delivery
  • Documentation & Process Improvement: Create and maintain internal technical documentation, and contribute to continuous improvement of AV workflows, tools, and support resources
What we offer
What we offer
  • A competitive and comprehensive compensation and benefits package
  • Up to 5% matched pension contributions
  • Some roles may be eligible for share awards
  • Free Deliveroo Plus: free delivery and access to special offers
  • Team lunches from the best local restaurants
  • 25 days annual leave plus bank holidays, increasing with length of time spent working at Deliveroo
  • One day of paid leave per year to volunteer with a registered charity
  • Funded single cover healthcare on our core plan, with the option to add family members at own cost
  • On-site gym (HQ), discounted external gym membership
  • Access to wellbeing apps such as LesMills+, Strava, Headspace, Yogaia via GymPass
  • Fulltime
Read More
Arrow Right

Event Operations Support Specialist

The Client Operational Support Specialist is responsible for providing account-l...
Location
Location
United States , Westminster
Salary
Salary:
30.77 USD / Hour
aus.com Logo
Allied Universal®
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
  • Prior work experience in a dynamic administrative environment
  • Excellent organizational skills that include the ability to multi-task and prioritize work
  • Strong consultative, analytical, and problem-solving skills
  • Ability to communicate effectively with leadership
  • Outstanding oral and written communication skills
  • Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
  • Able to focus and multi-task in an ever-changing environment
  • successfully handle stressful situations in a calm and professional manner
Job Responsibility
Job Responsibility
  • Logistics and Procurement: Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
  • maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
  • ensure equipment is properly tagged and logged for tracking
  • Employee Orientation: Schedule and conduct New Employee Orientation sessions
  • administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
  • distribute and collect union cards (in applicable locations)
  • ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • issue badges
  • instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
  • Recruiting: Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs
What we offer
What we offer
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company’s 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
  • Fulltime
Read More
Arrow Right

Event Services Operations Support Specialist

Allied Universal Event Services® is hiring an Event Staff Operations Support Spe...
Location
Location
United States , Pittsburgh
Salary
Salary:
Not provided
aus.com Logo
Allied Universal®
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • Excellent organizational skills that include the ability to multi-task and prioritize work
  • Strong consultative, analytical, and problem-solving skills
  • Ability to communicate effectively with leadership
  • Outstanding oral and written communication skills
  • Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
  • Able to focus and multi-task in an ever-changing environment
  • successfully handle stressful situations in a calm and professional manner
  • Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
  • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Job Responsibility
Job Responsibility
  • Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
  • maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
  • ensure equipment is properly tagged and logged for tracking
  • Schedule and conduct New Employee Orientation sessions
  • administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
  • distribute and collect union cards (in applicable locations)
  • ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • issue badges
  • instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
  • Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs
  • Fulltime
Read More
Arrow Right

Event Services Operations Support Specialist

Allied Universal Event Services® is hiring an Event Staff Operations Support Spe...
Location
Location
United States , Pittsburgh
Salary
Salary:
Not provided
aus.com Logo
Allied Universal®
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • Excellent organizational skills that include the ability to multi-task and prioritize work
  • Strong consultative, analytical, and problem-solving skills
  • Ability to communicate effectively with leadership
  • Outstanding oral and written communication skills
  • Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
  • Able to focus and multi-task in an ever-changing environment
  • successfully handle stressful situations in a calm and professional manner
  • Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
  • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Job Responsibility
Job Responsibility
  • Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms
  • maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment
  • ensure equipment is properly tagged and logged for tracking
  • Schedule and conduct New Employee Orientation sessions
  • administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes
  • distribute and collect union cards (in applicable locations)
  • ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • issue badges
  • instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing
  • Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs
  • Fulltime
Read More
Arrow Right

Event Specialist Sr., Development Operations

The Senior Special Event Specialist leads special events to support the Foundati...
Location
Location
United States , Los Angeles
Salary
Salary:
70304.00 - 116563.00 USD / Year
chla.org Logo
Children's Hospital Los Angeles
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4+ years fundraising, special event, project management experience or its equivalent, preferably in a healthcare or higher educational setting
  • Bachelor’s degree or equivalent experience
Job Responsibility
Job Responsibility
  • Leads special events to support the Foundation’s current and future fundraising efforts
  • Interacts with external audiences including major donors, a variety of vendors and internal audiences at CHLA, including Foundation senior leadership and hospital staff
  • Serves as a primary contributor to the special events program, capable of managing high-level and high-profile events
What we offer
What we offer
  • Competitive compensation package
  • Robust benefits program
  • Fulltime
Read More
Arrow Right

Avp - Custody Operations (Tax Operations Specialist)

Lead corporate action taxation within Brazil Tax Operations (Custody), ensuring ...
Location
Location
Brazil , São Paulo
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5 years of experience
  • Knowledge of tax regulations/regulatory reporting/custody operations relevant to the business scope
  • Demonstrated ability to manage complex, high-risk, and time-sensitive processes
  • Strong data analysis and reconciliation skills
  • Ability to anticipate vulnerabilities and implement effective mitigation strategies
  • Excellent communication and stakeholder management skills across all seniority levels
  • Strong organizational and coordination capabilities with the ability to orchestrate multiple parties
  • Problem-solving mindset with attention to detail and accountability
  • Ability to drive initiatives, influence outcomes, and operate in a fast-paced environment
  • Bachelor's degree or equivalent experience
Job Responsibility
Job Responsibility
  • Manage tax calculations related to corporate events ensuring alignment with relevant internal stakeholders
  • Orchestrate the respective tax operational processes for corporate action events, ensuring accurate classification and tax treatment
  • Review and validate event characteristics / Tax component with Product, and Corporate Tax
  • Monitor processing performance, ensuring alignment with Technology and resolution of system constraints or defects
  • Partner with Technology teams to ensure system capability, performance monitoring, and defect resolution
  • Establish and promote a robust risk management and tax compliance culture within the team, implementing preventive and detective controls
  • Identify, assess, and mitigate operational and regulatory risks across tax processes
  • Proactively conduct root cause analysis for incidents and implement sustainable solutions
  • Ensure strict adherence to local regulations, internal controls, and audit requirements concerning to the activities in-scope
  • Develop and implement effective strategies for managing exceptions and classification discrepancies, coordinating with global teams for resolution and standardization
  • Fulltime
Read More
Arrow Right

Critical Environment Operations Specialist

Microsoft’s Cloud Operations & Innovation (CO+I) is the engine that powers our c...
Location
Location
United States , Boydton
Salary
Salary:
84400.00 - 168800.00 USD / Year
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Qualification or equivalent AND 2+ years experience supporting IT equipment or related technology or delivering server and network deployment projects in large-scale environments OR equivalent experience
Job Responsibility
Job Responsibility
  • Follows and adheres to processes and policy(ies) provided by security and safety governing partners
  • Reports immediately any safety or security issues or concerns
  • Participates in safety and security related Root Cause Analysis (RCA) processes as appropriate
  • Makes recommendations for improvements to safety and security processes or procedures
  • Fosters and exhibits a culture of safety
  • Ensures no unauthorized or unescorted personnel access in secured production environments, ensuring alignment with security practices and standards
  • Manages and regularly audits physical access lists for personnel accessing secured production environments and related systems
  • Conducts security risk assessments of data center operations and assesses the design, build, and delivery of technology, tools, data, and processes to meet high security standards with minimal guidance
  • Documents and tracks security Key Performance Indicators (KPIs) and identifies and escalates action items
  • Demonstrates conscientiousness on cost and adheres to budget requirements
  • Fulltime
Read More
Arrow Right