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Event Marketing Coordinator

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AirOps

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Location:
United States , New York

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Category:
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Salary:

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Job Description:

AirOps is seeking a highly organized and creative Event Marketing Coordinator / Associate to support the development and execution of high-impact events that drive community, pipeline, and brand visibility. In this role, you’ll partner closely with our Head of Events & Experiential Marketing to deliver a diverse range of experiences - from flagship conferences to intimate executive dinners, industry sponsorships and experiential gatherings.

Job Responsibility:

  • Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships
  • Manage key logistics throughout the entire event cycle — venue sourcing, vendor management, F&B coordination, AV/production, shipping, swag & giveaway sourcing, signage, travel arrangements, hotel room blocks, transportation, and onsite materials
  • Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication
  • Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts
  • Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned
  • Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials
  • Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling
  • Ensure brand consistency across all event environments, materials, and attendee touchpoints

Requirements:

  • 1–3 years of experience in event marketing, field marketing, experiential, community, or related marketing/operations roles (internships welcome)
  • Experience coordinating logistics, vendors, timelines, or project management in any context
  • Comfortable using (or excited to learn) tools like Google Workspace, Notion, HubSpot / CRM platforms, Asana, Event Platforms (Luma/Splash/Cvent/Bizzabo), and project management systems
  • Strong written and verbal communication skills, with a focus on clarity and follow-through
What we offer:
  • Equity in a fast-growing startup
  • Competitive benefits package tailored to your location
  • Flexible time off policy
  • Parental Leave
  • A fun-loving and (just a bit) nerdy team that loves to move fast

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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