Event Manager

• Assists tenants in planning the logistical requirements for events
• Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, IATSE, box office, and police)
• Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing)
• Acts in a sales role for rental of Convention Center equipment and sells services of departmental part-time personnel
• Advises tenants of most advantageous utilization of space
• Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant
• Acts as a Duty Manager during events
• Transmits event information to all departments within the facility by means of Delphi Event Management System
• Obtains unused space from contracted tenant for resale
• Reviews tenant's contract for space utilization, special arrangements, etc.
• Coordinates with tenant's private contractors (decorators, electrical, A/V, plumbing, bus service, etc.)
• Enforces exclusivity of Catering by Food & Beverage services
• Reviews and provides billing information to client for final settlement and to Accounting for invoicing
• Secures required tenant insurance
• Prepares diagrams for special room set-ups
• Assists on special assignments as required

• High School Diploma or GED
• One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc.
• Valid California Driver's License (DMV)
• Knowledge of terminology used in the convention, trade show, and entertainment business
• Knowledge of audio-video equipment and its uses
• Knowledge of set-ups and take-downs
• Knowledge of utilities (i.e., special lighting, booth wiring, compressed air, etc.)
• Knowledge of computer software, including Microsoft Word and Excel
• Ability to read, write, and speak English
• Ability to communicate effectively both verbally and in writing
• Ability to be detail oriented
• Ability to present a professional appearance and demeanor at all times during the workday
• Ability to establish and maintain effective working relationships with tenants, employees, and the public
• Skill to operate modern office equipment, including computer, fax, phone, and copy machine
• Skill to operate a motor vehicle
• Ability to lift up to 50lbs without assistance
• Ability to walk long distances for more than 50% of the workday
• Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours
• Must be able to pass background

Convention center or major hotel experience