Event Manager

• Responsible for advancing event information with show promoters, including event related cost estimates, building information and building floor plans
• Communicating event related information to all departments within the facility including Operations, Maintenance, Technical Services, Box Office, Housekeeping, Finance, Parking and Security
• Manage event-staffing levels including Ushers, Ticket Takers, Event Staff, Emergency Medical Personnel, Police Department, Fire Department and Stagehands
• Properly interpret and make decisions in conformance with established state and local laws and facility policies
• Prepare billing information and work with the accounting department to settle events
• Assist with planning of changeovers with Operations team
• Coordinate equipment rentals with outside vendors for miscellaneous event related equipment
• Creation, distribution and reporting of various surveys
• Scheduling and posting Event Staff and Event Security for each event
• Preparing Event Services Plan for each event. Includes “dot charts” (placement of personnel) and staffing levels
• Preparing Event Security Plan for each event, (with Event’s Security Director when applicable) executing Event Security
• Coordinating and communicating all relevant information for assigned events includes preparing and distributing Event Sheets
• Preparing Post Event Report for all events coordinated
• Preparation of and submission of expenses for event settlement. Attend settlement if required
• Developing and updating Supervisor’s and Event Services Manuals
• Continually improving Department’s performance and reputation
• Perform other tasks as assigned by General Manager or Director of Facilities or Director of Finance

• Minimum of four (4) years of increasing responsibility in event management
• Graduate of an accredited four (4) year college with degree emphasis in management or industry-related field (i.e. entertainment, sports, meeting planning, recreation, and business)
• Proficient in use of Microsoft Office programs
• experience with AutoCAD preferred
• Self-motivated with excellent interpersonal & communications skills & the ability to function & make management decisions in a fast paced high pressure environment
• Ability to multi-task under time constraints
• Ability to work effectively in a service oriented environment subject to frequently changing priorities
• Ability to communicate clearly and concisely in the English language, both orally and in writing
• Must be able to work independently
• Must be able to respond calmly and make rational decisions, when handling conflicts
• Ability to work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days and extended numbers of days

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan