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Event Manager, Ad Sales Client Engagement

United States, New York · Job Posted July 02, 2026
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Job Description

We are seeking a highly organized and proactive Event Manager to support the Ad Sales Engagement & Events team. Reporting to the Director, Ad Sales Engagement & Events, this role is responsible for planning and executing a range of events that support the sales organization, including bespoke client experiences, internal engagement initiatives, and on-site event execution. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage multiple projects simultaneously while delivering high-quality experiences for both clients and internal stakeholders.

Job Responsibility

  • Plan and execute bespoke client events that support sales relationships and business development efforts
  • Manage end-to-end event logistics, including venue sourcing, vendor management, catering, production, transportation, and overall guest experience
  • Own all event communications and documentation, including attendee tracking, rooming lists, travel manifests, and activity selections with a high degree of accuracy
  • Oversee the development and approval of event communications (Save-the-Dates, invitations, RSVP materials) in partnership with internal design teams
  • Develop and manage event budgets from inception through reconciliation, including expense authorizations, real-time tracking, and coordination with Finance
  • Manage vendor relationships, including onboarding, contracting, and invoice processing via Coupa
  • Lead internal engagement events such as team gatherings, leadership meetings, and employee experiences
  • Provide on-site event management, ensuring seamless execution from setup through breakdown
  • Partner closely with Ad Sales leads, internal stakeholders, and cross-functional teams to align events with business objectives
  • Develop and maintain timelines, run-of-show documents, and all event-related communications
  • Proactively troubleshoot and resolve issues in real time to ensure a high-quality attendee experience
  • Manage premium/merchandising programs, including concept development, sourcing, packaging, shipping, inventory tracking, and recipient management
  • Maintain key sales resources, including event calendars, inventory trackers, and client program materials
  • Create and maintain detailed event dossiers for each Ad Sales hospitality program
  • Support internal Ad Sales events, including charitable initiatives, team-building activities, and recognition programs
  • Partner with team coordinators to ensure timely and accurate reconciliation of all event expenses

Requirements

  • Experience in corporate event planning (media experience preferred)
  • Proven experience managing client-facing events and corporate programs
  • Strong vendor relationships and negotiation skills
  • Demonstrated experience managing budgets and financial processes
  • Exceptional organizational and project management skills, with the ability to manage multiple events simultaneously
  • Strong communication and stakeholder management skills
  • Experience working with VIPs, C-level executives, and high-profile clients
  • Ability to remain calm under pressure and problem-solve in real time
  • Highly detail-oriented with excellent time management and multitasking abilities
  • Ability to work both independently and collaboratively
  • High level of professionalism and strong interpersonal skills
  • Willingness to work flexible hours, including evenings, and travel as needed
  • Availability and responsiveness during active events and after-hours are required
  • Evening and extended hours will be necessary based on event schedules
  • Flexibility and a solutions-oriented mindset are essential

What we offer

  • Annual discretionary bonus
  • medical/dental/vision insurance
  • 401(k) plan
  • paid time off
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