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As part of the talented marketing team, the Project Specialist – Marketing Events will serve as a key liaison between internal teams, external partners, and vendors to ensure successful execution of events from initial booking through post-event follow-up. This role manages key event deliverables such as calendars, timelines, vendor coordination, and internal deliverables. All while maintaining clear communication and documentation throughout the process. The specialist also plays a key role in financial tracking and operational efficiency, including processing purchase orders, managing expenses, and collaborating with leadership to ensure accurate reporting. By creating alignment across departments and ensuring timely delivery of all components, the Project Specialist will help create impactful events that elevate brand presence and deliver measurable results.
Job Responsibility:
Serves as a main point of contact for internal and external clients on events, providing clear communication from booking through planning and event execution
Submit trade show documents including insurance documents, floor plans, request forms for: rigging, internet, electrical, cleaning, material handling, show hall labor, and other deliverables
Track show document deadlines and remain on schedule to maximize advance deadlines and meet show-specific document and submission requirements
Meet all payment schedules, creating and receiving all purchase orders, processing and tracking all expenses for each event along with payments for the Exhibit department
Work with leadership and finance business partners to properly assign accrued expenses to the appropriate accounts
Process and reconciliation of monthly purchase card expenses for department credit card
Establishes processes for our event planning, asset inventory, and other deliverables that streamline and optimize our operations, including using software such as ExhibtForce
Create and maintain accurate event calendars and documentation to ensure clear alignment across departments
Provides support for event staff as needed, including participating at events, supporting warehouse staff, and other deliverables that may be required
Manages post-event follow-up, working with marketing leadership on budget timing, tracking show assets
Coordinating with Event Lead any attendee resources such as hotels, annual clothing, giveaways, and other show tasks
Requirements:
A bachelor’s degree in marketing, business, or a related field is required
Previous experience in project management and/or marketing, especially with tradeshows or events
Managing all project timeliness and providing solutions when unexpected delays and challenges arise
Timely responsiveness to requests, and ability to effectively manage multiple assignments and project details against tight timelines
Exceptional organizational skills and attention to detail
Ability to remain calm, professional, and solution-oriented under pressure
Excellent written and verbal communication skills
able to communicate effectively with clients, vendors, and colleagues at all levels
Able to work independently and manage time efficiently
Nice to have:
Experience professionally or personally with fishing and/or boating
Exhibit Force, tradeshow platforms, and other event software
What we offer:
medical
dental
vision
paid vacation
401k (up to 4% match)
Health Savings Account (with company contribution)