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Event Management Company

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Foras.ps

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Location:
Palestine , Ramallah and Al-Bireh

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Category:
-

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Contract Type:
B2B

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Salary:

Not provided
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Job Description:

To contract a professional event management company with proven experience in organizing high-level B2B and B2C conferences and exhibitions, to support the successful planning, coordination, and execution of strategic local event organized by PITA in 2026: - Cybersecurity Summit” CyberTech” – April 2026. The goal is to ensure the event is delivered at a professional standard, attract key stakeholders, and provide a dynamic platform for showcasing ICT solutions, promoting business linkages, and supporting the digital transformation of priority sectors. The selected company will oversee end-to-end event management, booth construction, and thematic branding.

Job Responsibility:

  • Event Coordination & Management: Full logistical and technical coordination of the event
  • Contracting and coordination with professional translators for live interpretation throughout the ICT conference
  • Mapping of seating arrangements for keynote sessions, panels, and exhibitions
  • On-site staff for day-of-event management, including exhibitor and guest coordination
  • Media & Communication: Managing media coverage for full-day event (press coordination, photographer/videographer, media release follow-up)
  • Coordination with local press and media outlets for coverage and documentation
  • Stage Setup & Audiovisual: Design and installation of a fully equipped stage, including stage backdrop and truss setup, audio enhancement (microphones, speakers, mixers), main stage screen (LED screen, 4.5m x 5m), screen content design for speakers, transitions, and multimedia content
  • Exhibition Booth Construction: Construction Up to 15 booths, each with truss structure with branding banner, branded booth stand, booth tables + chairs, electricity setup for each booth, including wiring and power socket
  • Printing, Design & Visual Identity: Full thematic visual identity design aligned with event's topic
  • Event agenda and invitation design and printing: Qty 200
  • Branding and visuals to include lobby branding using LED screen (4.5m x 5m), booth banners, directional signage, and floor layout maps, on-screen visuals for booth screens and digital presentations
  • Technical & On-site Services: Setup and operation of all AV systems (main stage and booth zones)
  • Backup power and tech support for live demonstrations
  • Dismantling and post-event venue clearance

Requirements:

  • Minimum 5 years of experience in large-scale event planning, coordination, and execution (preferably ICT, innovation, or trade-related events)
  • Documented experience managing multi-component events including exhibitions, conferences, and panel sessions with 500+ attendees
  • Portfolio of at least 3 similar events (ICT summits, expos, conferences, etc.) with references or client testimonials
  • Demonstrated capacity to provide end-to-end logistical coordination, including exhibitor management, on-site staffing, and real-time troubleshooting
  • Ownership or access to professional-grade AV equipment (LED screens, speakers, mics, mixers, stage lighting)
  • Proven ability to construct custom exhibition booths at scale (minimum 30 booths) with integrated power and screen setup
  • In-house or partnered graphic design team for event visual identity development, including agenda, invitations, signage, and digital content
  • Experience creating branded booth setups, directional signage, and on-screen multimedia content aligned with event themes
  • Proficiency in content design software (e.g., Adobe Creative Suite, After Effects, Canva Pro)
  • Ability to coordinate with local and national media outlets and manage press presence during the event
  • In-house or subcontracted photographer/videographer team with post-production capability
  • Capacity to recruit and manage professional simultaneous interpreters for at least two languages

Additional Information:

Job Posted:
March 12, 2026

Expiration:
March 24, 2026

Work Type:
On-site work
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