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OysterLink Logo OysterLink · Hospitality and Tourism

Event Coordinator

United States, Madison Employment contract · Job Posted January 05, 2026
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Job Description

The University of Wisconsin-Madison is a prestigious public research university recognized nationwide for its commitment to excellence in teaching, research, outreach, and community engagement. As part of its mission, UW-Madison fosters an inclusive and welcoming environment where diversity is celebrated as a source of strength, creativity, and innovation. Located in Madison, Wisconsin, the university serves as a vibrant hub for students, faculty, and staff from diverse backgrounds, all contributing to a dynamic academic and social community. UW-Madison offers a range of programs and initiatives dedicated to advancing knowledge and serving society locally, nationally, and globally.

Job Responsibility

  • Monitor and process event-related transactions and event data and records
  • greet customers and guests, assist with registration, answer questions, and refer complex issues to appropriate entities
  • communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates
  • assist with planning and creation of promotional materials and resources for events
  • schedule logistics and secure resources for all aspects of events including space, vendors, and staff
  • coordinate details and resolve operational issues

Requirements

  • minimum of one year professional experience in event coordination and/or event management
  • experience working directly with customers and providing customer service in-person, via telephone, and/or via email
  • bachelor's degree preferred
  • ability to manage multiple priorities
  • strong communication skills
  • knowledge of event management software platforms preferred
  • familiarity with event management software platforms such as EMS, Mazevo, 25Live preferred
  • strong organizational skills and ability to manage multiple events and priorities simultaneously
  • excellent interpersonal communication skills with a customer service mindset
  • demonstrated ability to work collaboratively with a wide array of customers and stakeholders

Nice to have

  • bachelor's degree
  • knowledge of event management software platforms preferred
  • familiarity with event management software platforms such as EMS, Mazevo, 25Live preferred

What we offer

  • Paid Time Off
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life insurance
  • Retirement Plan
  • tax-advantaged savings accounts
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