Event Coordinator Job at Software Resources (Glendale)

Event Coordinator

Software Resources

Location:
United States , Glendale

Category:
-

Contract Type:
Not provided

Salary:

30.00 - 35.00 USD / Hour

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Job Description:

Corporate Creative Resources is a full-service team supporting internal corporate clients with special event production, editorial, video, graphic design, new technology development, and communications planning. We manage projects with an integrated, end-to-end approach. Our Special Events team delivers creative, turnkey experiences—from internal meetings and conferences to large-scale, external-facing events—tailored to a wide range of audiences and formats. The Event Coordinator provides essential support to the event producers of The Ultimate Fan Event throughout all phases of planning and execution. This role assists with project coordination, event logistics, production workflows, scheduling, tracking documentation, and cross-functional communication. The coordinator helps ensure planning materials are accurate and up to date, supports vendor and partner coordination, and contributes to on-site operations during load-in, rehearsals, event days, and strike. This position plays a key role in helping the team deliver a seamless, well-organized, and excellent event.

Job Responsibility:

Coordinate assigned tasks, event planning, logistics tracking, and administrative support functions
Maintain planning documents, schedules, trackers, and production files
Assist with routing information, managing deadlines, preparing meeting notes, and supporting operational workflows across multiple workstreams
Support communication with key partners, vendors, exhibitors, and cross-functional teams
Help route information, track deliverables, coordinate approvals, and maintain accurate documentation for internal and external stakeholders
Assist in the development of presentation materials, briefing documents, production manuals, signage grids, run-of-show updates, and post-event reporting
Help prepare materials for leadership, creative partners, and operational teams

Requirements:

Bachelor's degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent experience
1–2+ years of experience in event coordination, production, project coordination, or related field (internships acceptable)
Strong organization skills with the ability to manage multiple tasks, timelines, and priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook) and presentation tools (Keynote, PowerPoint)
Ability to work effectively in fast-paced, deadline-driven environments
Strong attention to detail and commitment to accuracy

Nice to have:

Prior Disney experience and/or familiarity with the Disney brand
Experience supporting large-scale events, conventions, festivals, or fan experiences
Knowledge of production workflows, creative approvals, or logistics coordination

What we offer:

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Additional Information:

Job Posted:
January 01, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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