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Event Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Lincoln

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Category:
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Contract Type:
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Salary:

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Job Description:

This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation.

Job Responsibility:

  • Develop and manage comprehensive guest lists tailored for each event
  • Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected
  • Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness
  • Welcome guests, support tours, and provide assistance to team members during event days
  • Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations
  • Input or validate lead information in Salesforce and assign leads to the appropriate sales team members
  • Document event details, including visitor information, notes, and actionable follow-ups
  • Maintain a detailed event calendar and checklist system to ensure effective planning
  • Offer attendee support or moderate webinars when required
  • Assist in creating materials, presentations, or slides to support event objectives

Requirements:

  • Proven experience in project management, particularly in corporate and special event planning
  • Familiarity with tools such as HubSpot and Salesforce for event-related data management
  • Strong organizational skills and attention to detail, ensuring every aspect of event coordination runs smoothly
  • Ability to manage multiple projects simultaneously while adhering to deadlines
  • Effective communication and interpersonal skills to interact with guests, team members, and stakeholders
  • Prior experience coordinating tours or managing visitor logistics is preferred
  • Capability to document event outcomes and track actionable follow-ups efficiently
  • Proficiency in creating presentations or event materials as needed
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 04, 2026

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