Event Coordinator Job at Robert Half (Indianapolis)

Event Coordinator

Robert Half

Location:
United States , Indianapolis

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Event Coordinator to oversee the planning and execution of events, ensuring every detail aligns with client expectations and organizational goals. This long-term contract position requires a proactive, detail-oriented individual who can manage logistics, budgets, and vendor relationships while delivering exceptional experiences. Located in Indianapolis, Indiana, this role offers the opportunity to collaborate with diverse stakeholders and make a significant impact on event operations.

Job Responsibility:

Plan and coordinate all aspects of events, including venue selection, budgeting, and logistics
Collaborate with clients to understand their needs and ensure their vision is executed effectively
Manage vendor relationships, negotiate contracts, and oversee service delivery to maintain quality standards
Track and reconcile budgets, invoices, and expenses to ensure financial accuracy and compliance
Develop and implement marketing strategies to promote events and maximize attendance
Supervise on-site event operations, addressing any issues promptly to ensure smooth execution
Prepare detailed reports on event outcomes, highlighting successes and areas for improvement
Train and guide team members involved in event coordination to uphold high standards
Monitor tools and systems used for event planning and execution to ensure efficiency
Work closely with stakeholders to prioritize tasks and align event specifications with organizational goals

Requirements:

Bachelor’s degree in a relevant field such as Event Management, Marketing, or Business
Proven experience in event planning and coordination, with a strong portfolio of successful events
Exceptional communication skills, both written and verbal, to interact with clients and vendors
Proficiency in budgeting processes, financial reconciliations, and invoice management
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Knowledge of logistics and operations related to event planning
Familiarity with marketing strategies and tools to drive event attendance
Ability to adapt to changing circumstances and resolve issues efficiently during events

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 19, 2026

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